Government of Malawi, Imprest Accounting Officer Jobs vacancy

The
Government of Malawi with funding from the 11th European Development Fund have
developed an agriculture programme called ‘Kutukula Ulimi” (KULIMA). The KULIMA
Programme Estimate aims to fulfil one of the three objectives of the KULIMA
Sustainable Agriculture Programme – to increase agricultural productivity and
diversification mainly through up scaling climate-smart agriculture
technologies. Among the implementation arrangements, there is a Multi annu

al
Programme Estimate to be managed by the Ministry of Agriculture, Irrigation and
Water Development. It will seek to achieve this by providing overall
coordination and complementary support for the implementation of relevant
interventions by government and other stakeholders — FAO, GIZ as well as other
successful grantees to the call for proposals.

The main
purpose of the intervention is to improve the delivery of public sector
research, extension and irrigation services so as to achieve increased
agricultural productivity and diversification of crop production in a changing
climate. The main areas of action are the strengthening of extension and
research using a Farmer Field School Approach.

The Ministry
of Finance, Economic Planning and Development, National Authorising Officer
Support Unit, therefore invites applications from suitably qualified and
interested candidates to fill the vacant positions of KULIMA to be based in the
Ministry of Agriculture, Irrigation and Water Development.

Job
Title: Imprest
Accounting Officer
Place of Work: Lilongwe
Accountable To: The National Authorising Officer, Ministry of
Finance, Economic Planning and Development.
Duration: Renewable Annual contract based on satisfactory
performance until 2022

PURPOSE
Develop, implement and maintain financial systems, procedures and policies in
compliance with the 11th European Development Fund so that all project and
contractual financial commitments
are met. She/he will be responsible for providing effective financial
management system, for accurate and timely financial reporting, and ensure
effective utilization and accountable for the programme financial and
non-financial resources and ensure compliance with the programme internal
controls and EDF processes and procedures, local laws and other relevant,
regulations.

KEY
RESULT AREAS

1. Develop, operate and maintain an
effective and transparent financial management and accounting system;

2. Jointly with the imprest
administrator programme estimate Financial progress report, Addendum and budget
reallocations to the programme estimate, to the NAO and EU Delegation through
the PSC within the required timeframe for approval;

3. Verify the existence of adequate
and reliable supporting documents for commitments, payments, replenishments,
addendum, budget reallocation and closure of the Programme Estimate.; This will
include linking the work plans and budgets to Government Budgeting framework
where necessary.

4. Ensure the correct application of
contract award procedures

5. Verify the contractual and
financial details of each invoice, payment request and interim or final
itemised statement of account before making any payment;

6. Management of the payroll by
ensuring that remuneration is in accordance with the approved salary grid
applicable in all EU funded projects and Terms and Conditions of Employment;

7. Maintain control over the
inventory of materials and equipment and, where appropriate, inventories of
stock financed by programme;

8. Prepare and draw up requests for
payment of the advance/pre-financing, for replenishment and for closure;

9. Minimize ineligible expenditure
by ensuring strict adherence to procedures;

10. Prepare project accounts in
readiness for timely audits and be able to analyse and review audit reports and
assist external auditors on all activities related to audit;

11. Carry out regular review of the
programme accounting system to ensure that it is up to date;

12. Assist in preparation of
financial implementation reports as required;

13. Manage cash flow and review of
monthly bank reconciliations;

14. Regular monitoring of budgets
against expenditure;

15. Maintain accurate and traceable
schedules for VAT and timely remittance of PAYE and Withholding Tax to the
Malawi Revenue Authority;

16. Undertake all other duties and
responsibilities commensurate with the role and level of this job as may be
requested by the Head of Finance, NAO and Programme Manager – Agriculture

QUALIFICATIONS
AND EXPERIENCE

·
A minimum
of 2nd University Degree (Masters) or 1st University Degree (Bachelor) plus
professional qualifications such as ACCA, CIMA, CIPS etc.

·
At least
ten years post qualification experience in a relevant field, three of which
must be at management level.

·
A minimum
of three years experience in managing donor-funded projects, preferably
EU-funded programmes.

SKILLS

·
Highly
numerate, with an ability to identify trends, errors and non-compliant
accounting practices.

·
Ability
to scrutinise service, supplies and works contracts and reconcile transactions
with them.

·
An
understanding of sector-specific issues.

·
Outstanding
customer service skills.

·
Advanced
computer skills and knowledge of proprietary accounting software.

·
Strong
command of written and spoken English.

How to
apply
Each application should include the position being applied for on the Envelope/
or subject in the E-mail.

Applications
including a detailed Curriculum Vitae (CV) with contact telephone numbers (and
at least three traceable referees) should be submitted or hand delivered to

The Head
of Unit
MAO Support Unit
Ministry of Finance Annex Building
P. O. Box 30049
Capital Hill
LILONGWE 3
Alternatively, applications may be emailed to:

Email: nao@naosupportmw.org

Deadline
for receipt of applications is 15th September, 2017.