Vacancy
Announcement
Announcement
Job
Opportunities
Opportunities
FERWAFA
would like to request interested people to apply for the below listed position
by fulfilling the respective mentioned requirements:
would like to request interested people to apply for the below listed position
by fulfilling the respective mentioned requirements:
Executive
Administrative Assistant
Administrative Assistant
Reporting to the Head of
Finance & Administ
Finance & Administ
Role: To provide
personalized secretarial and administrative support in a well-organized and
timely manner. You will work on a one-to-one basis on a variety of tasks
related to executive’s working life and communication for the Secretary General
and President’s Office.
personalized secretarial and administrative support in a well-organized and
timely manner. You will work on a one-to-one basis on a variety of tasks
related to executive’s working life and communication for the Secretary General
and President’s Office.
He
(she) is also in charge of:
(she) is also in charge of:
- Acting
as the point of contact between the executives and internal/external
clients, - Undertaking
the tasks of receiving calls, take messages and routing correspondences, - Handling
requests and queries appropriately, - Maintaining
diary, arrange meetings and appointments and provide reminders, - Making
executives and executive committee members travel arrangements, - Taking
dictation and minutes and accurately enter data, - Producing
executive reports, presentations and briefs for the two offices, - Developing
and carrying out an efficient documentation and filing system
Qualifications,
attributes and skills
attributes and skills
The
candidate will have:
candidate will have:
- Bachelor
degree; additional qualification as personal assistant would be considered
an advantage - Proven
experience as an executive administrative assistant or in other
secretarial position, - Full
comprehension of office management systems and procedures, - Excellent
knowledge of MS Office, - Proficiency
in English, French and Kinyarwanda (any other language being a plus), - Exemplary
planning and time management skills, - Up-to-date
with advancements in office gadgets and applications, - Ability
to multitask and prioritize daily workload, - High
level verbal and written communications skills - Discretion
and confidentiality
Applications
should be addressed to the Secretary General of FERWAFA and sent via email to ferwafa@yahoo.fr and / or contact@ferwafa.rw or drop the original hard
copies at FERWAFA Headquarters not later than Monday 25th July 2016 at 4.00PM,
should be addressed to the Secretary General of FERWAFA and sent via email to ferwafa@yahoo.fr and / or contact@ferwafa.rw or drop the original hard
copies at FERWAFA Headquarters not later than Monday 25th July 2016 at 4.00PM,
Patrick
R. KAGABO
R. KAGABO
Acting
Secretary General
Secretary General
FERWAFA