- Play
an integral role in a fun, innovative and inclusive not-for-profit team - Actively
contribute to creating change through humanitarian engineering - Bolster
your career within a progressive, supportive work environment - This
role is only open to Australian and New Zealand citizens or permanent
residents
As EWB grows and
works toward achieving its 2020 strategy, this newly created role is critical
to delivering EWB’s operational objectives. It is a great way to learn more
about the inner workings of fundraising, event management and financial
reporting within an energetic NGO.
You will support a
select group of EWB staff to manage administration related to business
development, event management, fundraising and operations. Your role optimises
their time to focus on key growth areas such as staff capability and
leadership, financial systems change, grants optimisation and program
development.
This role suits a
passionate, high-energy person who is experienced and able to work across
multiple program units; and who manages competing priorities with enthusiasm,
sensitivity and flexibility. Your eagerness to learn more about EWB and its
programs will help you act with initiative and suggest improvements to EWB’s
systems and operations.
You are independent,
experienced in handling a variety of administrative tasks, and able to work
with minimal supervision. Your excellent organisational skills go hand-in-hand
with enjoying the administrative challenges of supporting a diverse group of
people.
Key
Responsibility Areas:
Business
development and fundraising (40%)
- Administration
assistance with fundraising and donor management - Management
of EWB’s database of monthly donors and workplace givers - Management
of EWB’s peer to peer fundraising database - Reconciliation
of donations to EWB’s databases - Management
of the EWB Shop – re-ordering, stock take, invoices, volunteer
communication - Complete
reconciliations of fundraising and donor administration
Event
management (30%)
- Provide
logistical and administrative support for specific events such as EWB’s
LINK Festival, corporate fundraising events, peer-t0-peer fundraisers,
etc. - Manage
event logistics for EWB Board meetings and key Board-specific events, in
cooperation with EWB’s Company Secretary
Operational
administration (30%)
Human resources
and finance administration (5%)
- Coordinate
staff induction administration (e.g. systems and site induction, safety
documents/ pass distribution, induction documents, industry accreditation,
etc) - Process
and file key HR and finance documents such as Working with Children
Checks, etc
Licencing,
vendor, inventory and general office administration (25%)
- Answer
EWB phones and generic office email account – triage enquiries
appropriately - Meet-and-greet
and coordinate office visitors - Coordinate
mail pick-up and distribution, including any changes to EWB’s PO Box - Manage
office inventory and rostering – office supplies, kitchen supplies, duties
roster, etc - Coordinate
with EWB’s IT provider and in-house IT specialist on office equipment
needs - Coordinate
the alignment of security, risk and compliance systems/ processes across
EWB - Lead
the sourcing of new tenants and manage existing tenants within EWB’s
office - Coordinate
sublicence agreements and associated administration for subtenant
relationships - Manage
contractor relationships: insurance, internet, phone, travel and other
providers - Manage
EWB-specific building maintenance – partner with the Dream Factory’s liaison
point to ensure building assets are working smoothly and the office is
well set up for staff use - Integrate
the above processes into EWB’s existing systems for continuity and
consistency
Qualifications
and Essential Skills:
- Three
or more years proven office management, administrative or assistant
experience – you are a person who respects limits, will work within
boundaries and get tasks done. - Strong
experience of office management systems and procedures, including key
vendor management - Excellent
time management skills and ability to multi-task and prioritise work,
including managing stakeholder expectations about what is inside and
outside your scope of work - Experience
and interest in fundraising, reconciliations and financial/ IT systems
management - Proficiency
in MS Office and Salesforce with data entry experience in either/ both
systems - Well-demonstrated
attention to detail and problem solving skills - Excellent
written and verbal communication, including an ability to build strong
relationships - Strong
organisational and planning skills, including an ability to stay calm
under pressure and manage changing priorities - A
demonstrated ability to work in a dynamic and complex environment, meet
urgent deadlines, and work with others to manage deadlines as needed - Self
starter and independent worker who can proactively self-manage and source
support when needed
Desirable
skills:
- An
understanding of operations within engineering and/ or the not-for-profit
sector - Experience
with the realities of running fundraising activities - Experience
using Eway, or similar secure online payment management systems - Experience
working with major accounting and IT packages, including Xero
EWB
competencies you’ll embody:
- Living
the EWB values, culture and approach - Engaging
EWB stakeholders - Focusing
on relationships - Communicating
for purpose - Achieving
results
You will
find the complete job description
here.
EWB can ONLY
support the applications of Australian and/ or New Zealand citizens and/ or
permanent residents.
EWB celebrates
diversity and supports an inclusive workplace, and encourages Aboriginal and
Torres Strait Islander People to apply.
Please submit a
two-page cover letter addressing how you specifically meet the required
knowledge, skills and EWB Competencies within the Position Description – and
your CV (maximum 3 pages) including contact details of 2 referees – to recruitment@ewb.org.au
The complete job
description is here.
Please write “Office Optimiser Job
Application via ReliefWeb” in the email subject title.
Due to the high
volume of applications EWB receives, only shortlisted applicants will be
contacted.
Applications close
at 12 midnight
AEST on Sunday 21 August 2016.