CNFA is a not-for-profit
international agricultural development organization headquartered in
Washington, D.C. and dedicated to increasing rural incomes by empowering
farmers and rural entrepreneurs. CNFA assists smallholders in increasing
household-level food security and nutrition through improved agricultural
practices, introduction of new varieties, diversification of crop production,
food preservation and storage, development of farmer-based organizations, and
strengthened linkages to markets. CNFA has a successful track record of
implementing agricultural development programs in 43 countries.
international agricultural development organization headquartered in
Washington, D.C. and dedicated to increasing rural incomes by empowering
farmers and rural entrepreneurs. CNFA assists smallholders in increasing
household-level food security and nutrition through improved agricultural
practices, introduction of new varieties, diversification of crop production,
food preservation and storage, development of farmer-based organizations, and
strengthened linkages to markets. CNFA has a successful track record of
implementing agricultural development programs in 43 countries.
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RFQ Number:
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HW-2018 – 09 – 017
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Issuance Date:
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September 17th,
2018 |
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Deadline for Questions:
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September 24th,
2018 |
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Deadline for Offers:
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September 30th, 2018
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Description:
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Supply of Small stock
(Chicken and Rabbits) |
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For:
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Feed the Future Rwanda
Hinga Weze |
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Funded By:
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USAID
AID-696-C-17-00001
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Implemented By:
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CNFA
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Point of Contact
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Mr. Daniel Gies, Chief of
Party
KG 28 AV, 7, Kimihurura-
Gasabo District |
Introduction:
The Feed the Future Rwanda Hinga
Weze is a USAID program implemented by CNFA in Rwanda. The
goal of the Feed
the Future Rwanda Hinga Weze Activity is to sustainably
increase smallholder farmers’ income, improve the nutritional status
of Rwandan women and children, and increase the resilience of the agriculture
and food systems to the changing climate.
Weze is a USAID program implemented by CNFA in Rwanda. The
goal of the Feed
the Future Rwanda Hinga Weze Activity is to sustainably
increase smallholder farmers’ income, improve the nutritional status
of Rwandan women and children, and increase the resilience of the agriculture
and food systems to the changing climate.
In the context of its
activities, the Feed
the Future Rwanda Hinga Weze Activity plans to purchase
small stock (Chicken and Rabbits) that shall be distributed to beneficiaries,
identified from Kayonza and Nyabihu in a bid to improve animal protein intake
and income generation for targeted households.
activities, the Feed
the Future Rwanda Hinga Weze Activity plans to purchase
small stock (Chicken and Rabbits) that shall be distributed to beneficiaries,
identified from Kayonza and Nyabihu in a bid to improve animal protein intake
and income generation for targeted households.
Each of the
Hinga Weze’s targeted households from Ruramira Sector in Kayonza
District and Rurembo Sector of Nyabihu District will receive six
peeps of 01-1.5 month (400-500 grams) – four hens and two rocks. In this
regards, CNFA would like to purchase a total of 21,600 chickens.
Hinga Weze’s targeted households from Ruramira Sector in Kayonza
District and Rurembo Sector of Nyabihu District will receive six
peeps of 01-1.5 month (400-500 grams) – four hens and two rocks. In this
regards, CNFA would like to purchase a total of 21,600 chickens.
The purpose of this Request
for Quotations (RFQ)
is to solicit quotations from interested registered and eligible companies or
individuals for the supply and delivery of SASSO (or equivalent) chickens, aged
of 01-1.5 month (400-500 grams). Additionally, offerors should fulfill the
following:
for Quotations (RFQ)
is to solicit quotations from interested registered and eligible companies or
individuals for the supply and delivery of SASSO (or equivalent) chickens, aged
of 01-1.5 month (400-500 grams). Additionally, offerors should fulfill the
following:
- be skilled and
experienced in nutrition sensitive interventions including agriculture,
and small stock rearing and supply; - train and
support the project staff on the benefits of raising small stock, and
follow up with program implementation for six months including the first
rotation cycle; - Have training
fliers that beneficiaries shall use to properly take care of the received
animals; - Having
veterinary staff that may assist Hinga Weze’s beneficiaries when
needed; - Having
supplied the same commodities to other local farmers who may be visited by
Hinga Weze’s beneficiaries to learn from their experience.
Bidders are responsible for
ensuring that their offers are received by CNFA in accordance with the
instructions, terms, and conditions described in this RFQ. Failure to
adhere with instructions described in this RFQ may lead to disqualification of
an offer from consideration.
ensuring that their offers are received by CNFA in accordance with the
instructions, terms, and conditions described in this RFQ. Failure to
adhere with instructions described in this RFQ may lead to disqualification of
an offer from consideration.
Offer
Deadline and Protocol:
Deadline and Protocol:
Offers must be received no
later than 05:30
PM, Kigali City time, on September 30th, 2018. Offers
must be submitted by email or hard copy delivery to the Feed the Future Rwanda
Hinga Weze’s office. Any emailed offers must be
emailed to: hingaweze@cnfa.org while
any hard copy deliveries must be stamped and signed by the offeror’s authorized
representative and delivered to the Feed the Future Rwanda
Hinga Weze’s office located at KG 28 AV, House 7, Kimihurura/Gasabo District,
Kigali-City Rwanda.
later than 05:30
PM, Kigali City time, on September 30th, 2018. Offers
must be submitted by email or hard copy delivery to the Feed the Future Rwanda
Hinga Weze’s office. Any emailed offers must be
emailed to: hingaweze@cnfa.org while
any hard copy deliveries must be stamped and signed by the offeror’s authorized
representative and delivered to the Feed the Future Rwanda
Hinga Weze’s office located at KG 28 AV, House 7, Kimihurura/Gasabo District,
Kigali-City Rwanda.
Please reference the RFQ
number in any response to this RFQ. Offers received after the specified time
and date will be considered late and will be considered only at the discretion
of CNFA. The cover page of this solicitation summarizes the important dates of
the solicitation process. Offerors must strictly follow the provided deadlines
to be considered for award.
number in any response to this RFQ. Offers received after the specified time
and date will be considered late and will be considered only at the discretion
of CNFA. The cover page of this solicitation summarizes the important dates of
the solicitation process. Offerors must strictly follow the provided deadlines
to be considered for award.
Questions:
Questions regarding the
technical or administrative requirements of this RFQ may be submitted no later
than 05:30
PM/Kigali time on September 24th, 2018 by
email to hingaweze@cnfa.org.
Questions must be submitted in writing; phone calls will not be accepted.
Questions and requests for clarification – and the responses thereto –
that CNFA believes may be of interest to other offerors will be circulated to
all RFQ recipients who have indicated an interest in bidding on September 26th,
2018.
technical or administrative requirements of this RFQ may be submitted no later
than 05:30
PM/Kigali time on September 24th, 2018 by
email to hingaweze@cnfa.org.
Questions must be submitted in writing; phone calls will not be accepted.
Questions and requests for clarification – and the responses thereto –
that CNFA believes may be of interest to other offerors will be circulated to
all RFQ recipients who have indicated an interest in bidding on September 26th,
2018.
Only the written answers
issued by CNFA will be considered official and carry weight in the RFQ process
and subsequent evaluation. Any verbal information received from employees of
CNFA or any other entity should not be considered as an official response to
any questions regarding this RFQ.
issued by CNFA will be considered official and carry weight in the RFQ process
and subsequent evaluation. Any verbal information received from employees of
CNFA or any other entity should not be considered as an official response to
any questions regarding this RFQ.
Technical
Requirements:
Requirements:
The tables below contain the
technical specifications/requirements of the required seeds Offerors are
requested to provide quotations containing the information below on official
letterhead or official quotation format.
technical specifications/requirements of the required seeds Offerors are
requested to provide quotations containing the information below on official
letterhead or official quotation format.
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No
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District
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Sector
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Number of households or
centers to be supported |
SASSO Chickens or
equivalent (aged of 1-1.5months) |
Unit price
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Total Price
|
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1
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Kayonza
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RURAMIRA
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1,800
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10,800
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|
|
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2
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Nyabihu
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RUREMBO
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1,800
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10,800
|
|
|
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Total
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02
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02
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3.600
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21,600
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|
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Delivery schedule after
receipt of order
receipt of order
The animals to be purchased
by Hinga Weze must fulfill the following requirements:
by Hinga Weze must fulfill the following requirements:
- Female and
male animals available; - Current on all
required vaccines ; - Visually
healthy and well developed; - Mature animal
of 1-1.5 months ( 400-500 grams); - Animal that
has a good record (feeding conditions); - In addition,
the supplier will ensure the race authenticity and avoid the animal
consanguinity issues.
Quotations:
Quotations in response to
this RFQ must be priced on a fixed-price, all-inclusive basis, including
delivery and all other costs. Pricing must be presented in Rwf currency.
As a USAID sponsored Contractor, CNFA is exempted from being charged
import duties and other eligible taxes and therefore, offers must indicate
detailed price for the item and relevant taxes. Offers must remain valid for
not less than sixty (60) calendar days after the offer deadline. Offerors are
requested to provide quotations on official letterhead or format; in the event
this is not possible, offerors may complete the table in Section 5.
this RFQ must be priced on a fixed-price, all-inclusive basis, including
delivery and all other costs. Pricing must be presented in Rwf currency.
As a USAID sponsored Contractor, CNFA is exempted from being charged
import duties and other eligible taxes and therefore, offers must indicate
detailed price for the item and relevant taxes. Offers must remain valid for
not less than sixty (60) calendar days after the offer deadline. Offerors are
requested to provide quotations on official letterhead or format; in the event
this is not possible, offerors may complete the table in Section 5.
In addition, offerors
responding to this RFQ are requested to submit a copy of their official
registration or business license.
responding to this RFQ are requested to submit a copy of their official
registration or business license.
Delivery:
The exact delivery locations
in both Sectors of Nyabihu and Kayonza for the Items described in this RFQ
shall be communicated in advance to the best offeror during the contract
negotiations.
in both Sectors of Nyabihu and Kayonza for the Items described in this RFQ
shall be communicated in advance to the best offeror during the contract
negotiations.
Moreover, as part of its
response to this RFQ, each offeror is expected to provide an estimate (in
calendar days) of the delivery timeframe (after receipt of order). The delivery
estimate presented in an offer in response to this RFQ must be upheld in the
performance of any resulting fixed price service agreement.
response to this RFQ, each offeror is expected to provide an estimate (in
calendar days) of the delivery timeframe (after receipt of order). The delivery
estimate presented in an offer in response to this RFQ must be upheld in the
performance of any resulting fixed price service agreement.
Source/Nationality/Manufacture:
All goods and services
offered in response to this RFQ or supplied under any resulting award must
meet USAID
Geographic Code 935 in accordance with the United States
Code of Federal Regulations (CFR), 22 CFR §228. The cooperating country for this RFQ is
Rwanda.
offered in response to this RFQ or supplied under any resulting award must
meet USAID
Geographic Code 935 in accordance with the United States
Code of Federal Regulations (CFR), 22 CFR §228. The cooperating country for this RFQ is
Rwanda.
Warranty:
Non applicable.
Taxes
and VAT:
and VAT:
CNFA is exempt from being
charged VAT, customs duty or fee, excise tax, road tax, or any other form of
tax or tariff for goods and services purchased for USAID funded activities, and
therefore, offers must indicate detailed price for item and
relevant taxes if applicable.
charged VAT, customs duty or fee, excise tax, road tax, or any other form of
tax or tariff for goods and services purchased for USAID funded activities, and
therefore, offers must indicate detailed price for item and
relevant taxes if applicable.
Eligibility:
By submitting an offer in
response to this RFQ, the offeror certifies that it and its principal officers
are not debarred, suspended, or otherwise considered ineligible for an award by
the U.S. Government. CNFA will not award a contract to any firm that is
debarred, suspended, or considered to be ineligible by the U.S. Government.
response to this RFQ, the offeror certifies that it and its principal officers
are not debarred, suspended, or otherwise considered ineligible for an award by
the U.S. Government. CNFA will not award a contract to any firm that is
debarred, suspended, or considered to be ineligible by the U.S. Government.
Evaluation:
The award will be made to a
responsible offeror whose offer follows the RFQ instructions and meets the
eligibility requirements. Both technical criteria and cost components will be
weighted accordingly to their relative importance. Other evaluation
factors, other than cost or price, when combined, will be assessed if they are
significantly more important than, approximately equal to, or significantly
less important than cost. The evaluation committee will, among others, assess
offerors’ acceptability in accordance with the technical requirements in Section 4
responsible offeror whose offer follows the RFQ instructions and meets the
eligibility requirements. Both technical criteria and cost components will be
weighted accordingly to their relative importance. Other evaluation
factors, other than cost or price, when combined, will be assessed if they are
significantly more important than, approximately equal to, or significantly
less important than cost. The evaluation committee will, among others, assess
offerors’ acceptability in accordance with the technical requirements in Section 4
Best-offer proposals are
requested. It is anticipated that award will be made solely on the basis of
original proposals. However, CNFA reserves the right to conduct any of the
following:
requested. It is anticipated that award will be made solely on the basis of
original proposals. However, CNFA reserves the right to conduct any of the
following:
- CNFA may
conduct negotiations with and/or request clarifications from any offeror
prior to award; - While
preference will be given to offerors who can address the full technical
requirements of this RFQ, CNFA may issue a partial award or split the
award among various suppliers, if in the best interest of the Feed the
Future Rwanda Hinga Weze Project; - CNFA may
cancel this RFQ at any time.
Please note that if there are
deficiencies regarding responsiveness to the requirements of this RFQ, an offer
may be deemed “non-responsive” and thereby disqualified from consideration.
CNFA reserves the right to waive immaterial deficiencies at its discretion.
deficiencies regarding responsiveness to the requirements of this RFQ, an offer
may be deemed “non-responsive” and thereby disqualified from consideration.
CNFA reserves the right to waive immaterial deficiencies at its discretion.
Payment
and Award:
and Award:
The award will be awarded to
the offeror whose quotation represents the best value to the Project. Any award
and payment resulting from this RFQ is anticipated to be in the form
of a purchased order. This award is subject to the Feed the Future Rwanda Hinga
Weze Project’s terms and conditions as stipulated in Annex 3
the offeror whose quotation represents the best value to the Project. Any award
and payment resulting from this RFQ is anticipated to be in the form
of a purchased order. This award is subject to the Feed the Future Rwanda Hinga
Weze Project’s terms and conditions as stipulated in Annex 3
Offer
Format Instructions:
Format Instructions:
All proposals must be
formatted in accordance with the below requirements:
formatted in accordance with the below requirements:
- English or
French languages only. - Include the
individual/agency/organization name, date, RFQ number, and page numbers as
a header or footer throughout the document. - The Technical
Offer must be in the format provided in Section 5.
A full offer will include the
following documents:
following documents:
- An offer
checklist (Annex
1). - A cover letter
on company letterhead, signed by an authorized representative of the
offeror (Annex
2). - A complete
Technical Offer in response to the evaluation criteria and in the format
provided in Section
4. - A copy of the
offeror’s business license. - Three
(3) contacts for references
from organizations for which the offeror has successfully supplied similar
commodities. Having successful completion certificates shall be a plus.
Annex 1 – Offeror Checklist
To assist offerors in
preparation of proposals, the following checklist summarizes the documentation
to include an offer in response to this RFQ:
preparation of proposals, the following checklist summarizes the documentation
to include an offer in response to this RFQ:
□ Cover letter, signed by an
authorized representative of the offeror (see Annex 2)
authorized representative of the offeror (see Annex 2)
□ Official quotation,
including specifications of offered item (see Section 4)
including specifications of offered item (see Section 4)
□ Copy of offeror’s
registration or business license or evidence that the interested is eligible
seed producer, supplier or dealer of the indicated seeds
registration or business license or evidence that the interested is eligible
seed producer, supplier or dealer of the indicated seeds
□ At least three contacts for
references from organizations for which the offeror has successfully delivered
similar items (This would be a plus but not a must)
references from organizations for which the offeror has successfully delivered
similar items (This would be a plus but not a must)
Annex 2 – Offeror Cover
Letter
Letter
The following cover letter
must be placed on letterhead and completed/signed/stamped by a representative
authorized to sign on behalf of the offeror:
must be placed on letterhead and completed/signed/stamped by a representative
authorized to sign on behalf of the offeror:
To:
Feed the Future Rwanda Hinga Weze Activity
Feed the Future Rwanda Hinga Weze Activity
Reference:
RFQ
no. HW 2018- 09-017
RFQ
no. HW 2018- 09-017
To Whom It May Concern:
We, the undersigned, hereby
provide the attached offer to perform all work required to complete the
activities and requirements as described in the above-referenced RFQ. Please
find our offer attached.
provide the attached offer to perform all work required to complete the
activities and requirements as described in the above-referenced RFQ. Please
find our offer attached.
We hereby acknowledge and
agree to all terms, conditions, special provisions, and instructions included
in the above-referenced RFQ. We further certify that the below-named firm—as
well as the firm’s principal officers and all commodities and services offered
in response to this RFQ—are eligible to participate in this procurement under
the terms of this solicitation and under USAID regulations.
agree to all terms, conditions, special provisions, and instructions included
in the above-referenced RFQ. We further certify that the below-named firm—as
well as the firm’s principal officers and all commodities and services offered
in response to this RFQ—are eligible to participate in this procurement under
the terms of this solicitation and under USAID regulations.
Furthermore, we hereby
certify that to the best of our knowledge and belief:
certify that to the best of our knowledge and belief:
- We have no
close, familial, or financial relationships with any CNFA or Feed the
Future Rwanda Hinga Weze project staff members; - We have no
close, familial, or financial relationships with any other offerors
submitting proposals in response to the above-referenced RFQ; and - The prices in
our offer have been arrived at independently, without any consultation,
communication, or agreement with any other offeror or competitor for the
purpose of restricting competition. - All
information in our proposal and all supporting documentation is authentic
and accurate. - We understand
and agree to CNFA’s prohibitions against fraud, bribery, and kickbacks. - We understand
and agree to CNFA’s prohibitions against funding or associating with
individuals or organizations engaged in terrorism or trafficking
in person activities.
We hereby certify that the
enclosed representations, certifications, and other statements are accurate,
current, and complete.
enclosed representations, certifications, and other statements are accurate,
current, and complete.
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Authorized
Signature:____________________ |
Name & Title of
Signatory:_______________________________
|
|
Date:___________________________________
|
Company
Name:_________________________ |
|
Company
Address:_______________________
________________________________________
|
Telephone:______________________________
Website:________________________________
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|
Company Registration
Number:________________________________ |
Does the company have an
active bank account? (Y/N):__________________________ |
|
Official name associated
with the bank account (for payment): ___________________________________________________________________________________ |
|
Annex 3 – CNFA Terms and
Conditions
Conditions
- Ethical
and Business Conduct Requirements.
CNFA is committed to
integrity in procurement, and only selects suppliers based on objective
business criteria such as price and technical merit.
integrity in procurement, and only selects suppliers based on objective
business criteria such as price and technical merit.
CNFA does not tolerate fraud,
collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any
firm or individual violating these standards will be disqualified from this
procurement, barred from future procurement opportunities, and may be reported
to both USAID and the Office of the Inspector General.
collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any
firm or individual violating these standards will be disqualified from this
procurement, barred from future procurement opportunities, and may be reported
to both USAID and the Office of the Inspector General.
Employees and agents of CNFA
are strictly prohibited from asking for or accepting any money, fee,
commission, credit, gift, gratuity, object of value or compensation
from current or potential vendors or suppliers in exchange for or as a reward
for business. Employees and agents engaging in this conduct are subject to
termination and will be reported to USAID and the Office of the Inspector
General. In addition, CNFA will inform USAID and the Office of the Inspector
General of any supplier offers of money, fee, commission, credit, gift,
gratuity, object of value or compensation to obtain business.
are strictly prohibited from asking for or accepting any money, fee,
commission, credit, gift, gratuity, object of value or compensation
from current or potential vendors or suppliers in exchange for or as a reward
for business. Employees and agents engaging in this conduct are subject to
termination and will be reported to USAID and the Office of the Inspector
General. In addition, CNFA will inform USAID and the Office of the Inspector
General of any supplier offers of money, fee, commission, credit, gift,
gratuity, object of value or compensation to obtain business.
Offerors responding to this
RFQ must include the following as part of the proposal submission:
RFQ must include the following as part of the proposal submission:
- Disclose any
close, familial, or financial relationships with CNFA or project staff.
For example, if an offeror’s cousin is employed by the project, the
offeror must state this. - Disclose any
family or financial relationship with other offerors submitting proposals.
For example, if the offeror’s father owns a company that is submitting
another proposal, the offeror must state this. - Certify that
the prices in the offer have been arrived at independently, without any
consultation, communication, or agreement with any other offeror or
competitor for the purpose of restricting competition. - Certify that
all information in the proposal and all supporting documentation are
authentic and accurate. - Certify
understanding and agreement to CNFA’s prohibitions against fraud,
bribery and kickbacks.
Please contact Mr. Daniel Gies at dgies@cnfa.org with any questions or
concerns regarding the above information or to report any potential violations.
Potential violations may also be reported directly to CNFA at to FraudHotline@cnfa.org or by phone
at 202-296-3920.
concerns regarding the above information or to report any potential violations.
Potential violations may also be reported directly to CNFA at to FraudHotline@cnfa.org or by phone
at 202-296-3920.
Terms
and Conditions:
and Conditions:
This solicitation is subject
to CNFA’s standard terms and conditions. Any resultant award will be governed
by these terms and conditions; a copy of the full terms and conditions is
available upon request. Please note the following terms and conditions will
apply:
to CNFA’s standard terms and conditions. Any resultant award will be governed
by these terms and conditions; a copy of the full terms and conditions is
available upon request. Please note the following terms and conditions will
apply:
- CNFA’s
standard payment terms are net 30 days after receipt and acceptance of any
commodities or deliverables. Payment will only be issued to the entity
submitting the offer in response to this RFQ and identified in the
resulting award; payment will not be issued to a third party. - No commodities
or services may be supplied that are manufactured or assembled in, shipped
from, transported through, or otherwise involving any of the following
countries: Cuba, Iran, North Korea, Syria. - Any
international air or ocean transportation or shipping carried out under
any award resulting from this RFQ must take place on U.S.-flag
carriers/vessels. - United States
law prohibits transactions with, and the provision of resources and
support to, individuals and organizations associated with terrorism. The
supplier under any award resulting from this RFQ must ensure compliance
with these laws. - The title to
any goods supplied under any award resulting from this RFQ shall pass to
CNFA following delivery and acceptance of the goods by CNFA. Risk of loss,
injury, or destruction of the goods shall be borne by the offeror until
title passes to CNFA. - United States
law prohibits engaging in any activities related to Trafficking in
Persons. The supplier under any award resulting from this RFQ must ensure
compliance with these laws.
Disclaimers:
This is a RFQ only. Issuance
of this RFQ does not in any way obligate CNFA, the Feed the Future Rwanda Hinga
Weze Project, or USAID to make an award or pay for costs incurred by potential
offerors in the preparation and submission of an offer. In addition:
of this RFQ does not in any way obligate CNFA, the Feed the Future Rwanda Hinga
Weze Project, or USAID to make an award or pay for costs incurred by potential
offerors in the preparation and submission of an offer. In addition:
- CNFA may
cancel RFQ and not award; - CNFA may
reject any or all responses received; - Issuance of
RFQ does not constitute award commitment by CNFA; - CNFA reserves
the right to disqualify any offer based on offeror failure to follow RFQ
instructions; - CNFA will not
compensate offerors for response to RFQ; - CNFA reserves
the right to issue award based on initial evaluation of offers without
further discussion; - CNFA may
negotiate with short-listed offerors for their best and final offer; - CNFA reserves
the right to order additional quantities or units with the selected
offeror; - CNFA may
reissue the solicitation or issue formal amendments revising the original
RFQ specifications and evaluation criteria before or after receipt of
proposals; - CNFA may
modify the specifications without issuing a formal notice to all offerors
when the revisions are immaterial to the scope of the RFQ; - CNFA may
choose to award only part of the activities in the RFQ, or issue multiple
awards based on multiple RFQ activities; - CNFA reserves
the right to waive minor proposal deficiencies that can be corrected prior
to award determination to promote competition; - CNFA will
contact all offerors to confirm contact person, address, and that the bid
was submitted for this RFQ; - CNFA will
contact all offerors to inform them whether or not they were selected for
award; - In submitting
a response to this RFQ, offerors understand that USAID is not a party to
this solicitation and the offeror agrees that any protest hereunder must
be presented – in writing with full explanations – to the Feed the Future Rwanda
Hinga Weze Activity for consideration. USAID will not
consider protests regarding procurements carried out by implementing partners.
CNFA, at its sole discretion, will make a final decision on any protest
for this procurement.
