COOPI – Cooperazione Internazionale Project Administrators Jobs Vacancies

COOPI
– Cooperazione Internazionale, is a humanitarian, non-confessional and
independent organization founded in 1965 in Milan, Italy. For more than 50
years we have been dedicated to breaking the cycle of poverty and to supporting
populations affected by wars, socio-economic crises or natural disasters in
their path to recovery and sustainable development, by making use of the
professionalism of local and international operators, and through our partnerships
with public and private bodies and civil society organizations.

We
are recruiting to fill the position below:

Job
Title:
Project Administrator
Location: Maiduguri – Borno State
Duration of the Project: 12 months renewable
Starting Date: ASAP
Type of contract: Fixed Term Contract

Role
Purpose

He/she
is responsible for the project’s execution, in technical,
economic/financial terms, and in terms of resources management on field,
in compliance with COOPI and the donor’s procedures.

Responsibilities

Ensure
compliance with financial and other requirements set by the Donors (USAid
– Food for Peace) and COOPI internal financial and administrative
procedures.
Monitor
cash flows and supervise petty cash handling.
Ensure
proper administration for outstanding debtors and creditors, follow-up
overdue and signal potential problems in timely manner.
Produce
monthly cash and bank reconciliation statements.
Prepare
monthly, quarterly and yearly projects’ financial reports
Control
and assure compliance of program expenditures with program budgets.
Prepare
payment vouchers and verify supporting documents for project and
administrative expenditure. Ensure classification of all financial
information and documents in accordance with the projects and respective
budget lines.
Ensure
appropriate filing system of financial documentation is in place, accurate
and updated.
Provide
timely and systematic monitoring of program expenditures as well as timely
budget program forecasts.
Prepare,
on a monthly basis, financial reports and/or requests to be sent to COOPI
Milan HQs.
Supervise
preparation of lease contracts, contracts with suppliers and any other
contract issued by the program. Ensure that contractual commitments are
accurately tracked.
Supervise
appropriateness and updating of all procurement documentation at the
various steps of the procurement process. Ensure budget availability of
expenditures and that appropriate authorizations are in place
Ensure
that taxes are timely remitted to relevant authorities.
Supervise
and manage program staff: supervise preparation of contracts for personnel
staff. Manage contracts of local and international staff and supervise
administration staff.
Application
of mechanisms relative to any on the job training of personnel working on
the project.
Coordinate
and supervise overall policy implementation for the human resources of
Salima base, included Labour Law application, recruitment and that staff
salaries are effectively paid to eligible staff and an audit trail of
records is maintained.
Bring-up
date the stock inventory.

Requirements

University
Degree in Social Sciences, Business or Technical Sciences.
A
minimum of five years of relevant working experience.
Demonstrated
effective verbal and written communication, negotiation skills,
multi-tasking and organizational skills.
Proven
capacity to work in a team is essential. Experience in managing staff is
an advantage.
Experience
in liaising with governmental/local authorities, IOs and NGOs.
Demonstrated
ability to work in stressful environments and under pressure.
Experience
in working in conflict-prone environments a plus.
Fluency
in English language.
Experience
in emergency context or in a similar position and in managing USAid funded
projects.
Experience
in logistics, procurement and security matters is a strong advantage.
Previous
work experience in the region is a plus.
Computer
literate.