Cooperazione Internazionale,Head of Mission Jobs in Malawi

Closing date: 27 Feb 2017

COOPI –
Cooperazione Internazionale,
is a humanitarian, non-confessional and independent organization founded in 1965
in Milan. Over the last 50 years and through its 22 local offices in the South
of the World, COOPI engaged itself in breaking the cycle of poverty and
supporting populations affected by wars, socio-economic and environmental
crisis or disaste
rs in order to energize resilience and sustainable
development.In Malawi, COOPI is a development strategic partner and since 1999,
date of establishment in the Country, it carries out a wide set of operations
in Kasungu, Likoma, Mangochi and Salima in Humanitarian Relief, long term
development, Livelihood improvement, Resilience against Climate Change,
Disaster Risk Reduction and Management, Community Mobilization, Food Security,
Agriculture Development, Irrigation, Sustainable Development and Sustainable
Agriculture.

COOPI is currently
looking for a Head of Mission to coordinate the activities and represent the
Organization in the Country.

Main purpose
of the job

The Head of Mission
is responsible for the country coordination in its different aspects: staff,
logistics, budget and procedures’ respect. He/she represents COOPI in its
relations with the donors, institutions, NGOs, local government and
international agencies. He/she cooperates with the AM and DCC in the definition
of the Country Strategy and the intervention priorities. He/she guarantees the
correct project implementation and ensures the Country Regulation presence and
respect. He/she guarantees the compliance with the organization and the donors’
procedures.

RESPONSIBILITIES

Institutional
relations:
He/she manages relations with the main institutional donors and with potential
ones. He/she represents COOPI in the country/area by engaging in relations with
institutions, NGOs, local and international organizations and partners. He/she
also is responsible of the organization’s reputation in the country.

Strategy and
planning:
He/she verifies and proposes to the AM/DCC the intervention priorities to
consolidate the organization’s opportunity to be more involved in the country.
He/she contributes to the definition of the Country Strategy and proposes the
country planning (projects and coordination).

Projects’
management:
He/she coordinates and directly monitors projects, guaranteeing the correct
implementation in conformity with the contractual obligations and donors’
procedures, and in line with COOPI’s procedures and management standards.
He/she coordinates the elaboration, writing and documents’ preparation for
presenting new projects, referring to the AM/DCC and the headquarters support
offices. He/she is responsible for the preparation of projects reports and all
the monitoring documents requested by the central headquarters. He/she ensures
the transmission of all official and administrative project documents to the
central headquarters. Considering that one of the main sector is DRR, previous
and proven experience in this sector will be considered as an added value.

Country
office management:
He/she is responsible for all different aspects related to the country office
management: economic and financial situation, local regulations, office
organization charts, logistics, local and expatriate personnel management, in
conformity with the organization’s guidelines. He/she guarantees the respect of
the country’s legislation and administrative regulation.

Staff management: He/she is responsible for
the local staff management. He/she participates and supports the AM/DCC and the
Human Resources office in the selection of the expatriate staff. He/she
coordinates and monitors the country’s expatriate staff management.

Safety: He/she is responsible for
the expatriate staff security, for the correct implementation and respect of
the general security rules.

Economic and
financial management:
He/she is responsible for the country’s economic result. He/she supervises the
financial management and ensures – through the administrative function – that
all financial reporting deadlines and donor/COOPI’s procedures are respected.
He/she participates to the projects/coordination budget preparation. He/she has
the signature for all COOPI’s bank accounts in the country.

Visibility: He/she cooperates with the
Communication and Fund-Raising office for all communication, awareness and fund
raising activities implemented in and for the country.

PROFILE

Degree
in Climate Change, Disaster Risk Reduction and Management, Agriculture or
Sustainable Development and Sustainable Agriculture or a related field or
equivalent work.
Minimum
5 years experience in the humanitarian field and in a similar position,
with a track record of success and results achieved;
Previous
experience with an international humanitarian NGO is an advantage;
Desirable
experience of working on EU/ECHO, USAid/OFDA and UN projects;
Experience
of working within an insecure environment with responsibility for security
planning, monitoring and management.
Strong
analytical and practical problem-solving skills;
Strong
supervisory abilities, and demonstrated capacity of teamwork and of coordination
with the relevant actors;
Very
good inter-personal and writing communication skills;
Ability
to organize work efficiently and deliver assignments in a timely manner
often under time constraints;
Proficiency
in written and spoken English;
Computer
literacy, with high proficiency in the use of standard office software
applications (e.g. Microsoft Word, Excel and PowerPoint);
Valid
driving license.