Concern Worldwide ,Couintry Financial Controller&Exit Support Jobs in Tanzania

Closing date: 15 Jul 2015

****Contract
Length:**** One Year

****Status:****
Unaccompanied

****Exact Job
Location:**** Dar es Salam

****Reports To:****
The job holder will report to the Concern Tanzania Country Representative

****Responsible
For:**** Directly responsible for the Finance Unit and supporting the Tanzania
exit process.

****Introduction****

Concern is beginning
to close its Tanzania programmes and will exit the country fully by the 3rd
quarter 2016. The previous Country Financial Controller (CFC) resigned with
effect from 1st May 2015. There is an urgent need to fill this gap
given the exit. The former Country Director vacated his position on 15 May and
the team is being managed by a new Country Representative, Caroline Baker for
the remainder of the operation. She will be responsible for steering the exit
process, while also maintaining oversight over all programmes. The detailed
exit implementation plan was kick started by a Systems Consultant from 26 May –
25 June. Given gaps in the Tanzania office, the CFC position will also take
responsibility for ensuring the exit plan is completed, working closely with
the Country Representative and the Tanzania team.

****Background****

Concern has been
working in Tanzania since 1978 when it started implementing community
development projects in Iringa Region, central Tanzania. In 1997, Concern
Tanzania expanded its work to the Coastal Regions of Mtwara, Lindi and Dar es
Salaam; and began operating in the refugee camps in Kigoma and Ngara in the
Northwest.

Since 2000, Concern
Tanzania’s work focused on agriculture, nutrition, and environmental health –
with a strong emphasis on advocacy aimed at influencing policy; promoting good
governance through rights-based programming; and mainstreaming HIV and AIDS,
equality, and disaster risk reduction. Over the past three and a half decades,
programmes have been implemented in partnership and/or collaboration with local
government, national civil society organizations and research institutions.

Concern is well
known in Tanzania by policy and decision makers, donors, academic and research
institutions, civil society organizations, and suppliers of goods and services;
because of: a) its long duration of presence; b) the quality of programmes in
terms of relevance to community needs, commitment to target the extreme poor
and to meet their needs; c) commitment to partner with local stakeholders and
for promoting the principles of accountability and transparency in programming;
and d) maintaining cordial relations with various stakeholders.

Based on Concern’s
poor/vulnerable analysis, Tanzania is ranked outside the bottom 40 countries. This
indicates that there are countries among the bottom 40 (where Concern isn’t
currently working) that need Concern’s support more than Tanzania. Accordingly,
on February 22, 2014, the Board of Concern approved the proposal to close the
Tanzania programme in 2016.

Programmes
and exit phase

When the decision to
exit was made, Concern Tanzania had multi annual funding until the end of March
2016. The Country programme will remain operational to manage the grants to
their conclusion with final closure expected in the third quarter of 2016.

Concern is currently
implementing three projects in four locations (Kigoma, Ngara, Masai and
Iringa). In addition to Dar Es Salaam, Concern Tanzania has offices in Ngara,
Kigoma and Iringa. In Masasi, Concern shares office space with KIMAS, the local
NGO partner. There are approximately 42 staff employed by Concern Tanzania.

****Project
Name******Duration Funder** Women’s Social Economic Rights Programme (WSER)
January 1, 2013 – December 31, 2015 EU Improving agriculture-based livelihood,
nutrition, and participation in governance for 201,146 marginalised members of
communities in northwest Tanzania (GPAF) April 1, 2013 – March 31, 2016 DFID
Bringing nutrition actions to scale in Iringa, Njombe and Mbeya Regions (SUN)
March 2013 – April 2016 UNICEF

As shown in the
table above, the WSER project will finish in December 2015. However, programme
activities will be implemented until the end September 2015. The remaining
three months will be devoted to conduct the final survey, evaluation and
handover to partners and local government.

The second project
expected to be handed over to a UNICEF implementing partner by the end of
December 2015 will be the SUN project. To this effect, UNICEF has been informed
in writing; indicating Concern’s desire to terminate the Project Cooperation
Agreement (PCA) by the end of July 2015.

The last programme
expected to close will be the GPAF programme, which ends at the end of March
2016, although implementation activities are expected to be completed by the
end of December 2015.

****Job Purpose:****

The Country
Financial Controller (CFC) is a key position in the Country Management Team and
will be responsible for effective management of the finance function and
finance staff and ensuring that proper financial reporting, financial controls
and financial systems are in place and are in line with Concern Worldwide
procedures and policies, thereby ensuring proper accountability within Concern
Tanzania programmes. The CFC will ensuring that the right procedures are
followed as Concern prepares to exit Tanzania and close its programmes in 2016
including overseeing archiving of documentation, finalizing the asset register
and asset disposal and other key steps.

****Key Duties &
Responsibilities;****

Financial Reporting

Timely
preparation of appropriate financial reports for users including:
Monthly
management accounts for budget holders
Quarterly
reports for Dublin headquarters
Donor
reports as per schedules
Monthly
International Staff Personal Accounts
Other
ad hoc financial reports as the need arises

Financial Control

To lead
the budget development and review processes in collaboration with
programme staff and managers
Prepare
annual budget package with the field management
Prepare
budget revision packages with the field management as per schedules
Assist
with preparation of & revisions to budgets for donors.
Reconciliation
of Donor budgets and Concern Board approved budgets

Financial Systems

Develop
and maintain effective financial and accounting systems
Ensure
that internal control procedures are up to date, known, understood and
being applied correctly
Ensure
financial and accounting rules and regulations are being followed
throughout the country programme.
Ensure
that Concern Worldwide financial procedures and the rationale behind them
are fully understood by all staff and that new staff are briefed
Brief
all budget holders and other staff with cash/spending responsibility
financial and accounting rules and regulations
Play an
ongoing pro-active trouble shooting role in order to ensure financial
systems are appropriate and robust
Ensure
controls over cash and bank management are constantly monitored and
updated to minimize the risk of fraud or misappropriation
Coordinate
with programme staff and Partnership Finance Support Manager to undertake
financial assessments & evaluation of partners, in line with Concern’s
standard financial procedures; participate in the review, monitoring and
capacity building of partners and ensure that partner finance reports are
thoroughly reviewed in coordination with the respective Programme staff.

Other Financial
Duties

Be
familiar with and ensure compliance with relevant Tanzanian law (tax,
employment conditions, exchange controls, annual Finance Act etc)
Facilitate
internal and external audits (Note,
the most recent internal audit was held in mid-April).
Assist
programme management and staff with budgets and other queries and ensure
adequate support is provided to the field
Manage
the recharge process
Undertake
any special financial assignments, which circumstances may require in any
country
Support
the exit process.

Management

Overall
management and supervision of the Country Office finance function
Line
manage (using the performance development review process) national staff
members
Functional
management/technical supervision of region based finance staff (using on
the job training/mentoring techniques)
As a
member of senior management team, provide advice and support to other
members of SMT on finance issues and financial implications of proposed
decisions
Liaise
with other System Departments (Administration/Logistics, HR, IT) to ensure
that all accounting and financial procedures are in place and properly
Maintain
good communications within the finance team and with other System
Departments to ensure that all relevant information is shared within the
team
Implementation
of Finance M&E systems tools and monthly reporting to the Country
Representative.

Exit

Review
the exit implementation plan and ensure progress is made
Review
the Systems consultant’s ‘systems baseline report and ensure follow up on
all ongoing issues in the area of finance, IT, HR, partner agreements,
assets, archiving, management of the five exit committees
Ensure
that all units are adopting the right financial procedures with a view to
exit
Provide
guidance and capacity building to the field office staff on archiving
financial and other documentation.
Liaise
with donors on their archiving requirements
Keep
the Country Representative advised of all situations which have the
potential for a negative impact on internal controls or financial
performance
Provide
regular updates to the Country Representative and support her in any
additional requests that may arise.

****Timeline and
duration of assignment****

It is critically
important that the CFC is committed to stay at least until the closure of the
last programme at the end of March 2016, and carry out all the general closures
financial requirements until June 2016l. The remaining exit period will be
particularly difficult for Concern staff. It needs to be noted that following
the announcement of the planned exit, several senior programme and support
staff have left Concern citing job insecurity. This trend is likely to continue
during the course of 2015/2016.

****Qualifications:****

Essential:

ACA/ACCA/CIMA/CPA
accreditedThree years post qualification experience
Experience
of donor reporting, particularly EU requirements
Self-motivated
& experience of planning & delegating work within a team
environment.
Computer
literate
Good
communication, team leading and team building skills
Good
organisational and time management skills
Able to
work independently and provide initiative in improving the finance
function
Knowledge
of computer applications i.e. Microsoft word, Excel, communications
systems.

Desirable:

Knowledge
of development issues & concepts
Experience
of Microsoft Great Plains software

Special
Skills, Aptitude or Personality Requirements:

****Essential:****

Strong
leadership skills with sensitivity in dealing with government authorities
on critical issues
Strong
staff management skills and ability to motivate others and promote
accountability among staff
Skills
in delegation, time management and prioritising
Ability
and willingness to work as part of a multicultural team

****Personal
attributes****