A management is refers to all activities relating
to the creation, up dating and use of files. These can be classified as:
to the creation, up dating and use of files. These can be classified as:
i.
File Creation: It can be referred to as the establishing of an entirely new file or
the conversion of an existing file in non computer form to a computer file
medium
File Creation: It can be referred to as the establishing of an entirely new file or
the conversion of an existing file in non computer form to a computer file
medium
ii.
File Maintenance: It is the up dating of a file to reflect the effects of on periodic
changes: Below are key points of maintaining file.
File Maintenance: It is the up dating of a file to reflect the effects of on periodic
changes: Below are key points of maintaining file.
a.
Add records: New records may be added to the existing records in mater file
Add records: New records may be added to the existing records in mater file
b.
Edit records: Existing data item in a record on master file can be changed
Edit records: Existing data item in a record on master file can be changed
c.
Deleting records: This means removing obsolete records
Deleting records: This means removing obsolete records
iii.
File Processing: It is the periodic up dating of a master file to reflect the effect of
current data.
File Processing: It is the periodic up dating of a master file to reflect the effect of
current data.
Operation
on Files
on Files
Below are what can be done on a file:
Ø Sorting: One can arrange a file in ascending other
Ø Searching: If you store a record in a file, you have to
search the file for the record you need
search the file for the record you need
Ø Creation:
One can establish a new computer file i.e. form new
computer files
One can establish a new computer file i.e. form new
computer files
Ø Deletion: If you don’t need a file you can delete that file
not to exist
not to exist
Ø Updating: You can add to a record in a file or delete
information from the file.
information from the file.
Ø Calculating such as addition, subtraction,
division, multiplication etc
division, multiplication etc
