Job Title: Procurement Manager
Columbia University’s International Center for AIDS Care and Treatment Programs
(lCAP)
Phone: No Calls Please
Area: Dar Es Salaam
Position Description:
Columbia University’s International Center for AIDS Care and Treatment Programs
(lCAP) in Tanzania, works in partnership with the Ministries of Health and
Social Welfare (MOHSW) in mainland and Zanzibar. ICAP Tanzania provides quality
comprehensive family focused HIV Prevention, Care and Treatment services at 208
health facilities. The facilities involved include regional and district
hospitals, health centers and dispensaries in Kagera, Kigoma, Pwani, Mtwara and
Zanzibar. This program is part of a broader US Government HIV / AIDS initiative
in Tanzania and receives funding from Centers for Disease Control Tanzania
(CDC), PEPF AR and the support of the American People. A key aspect of the
program is to build the capacity of the MOHSW, at the national and sub-national
levels, and indigenous CBO/NGOs to manage HIV programs including financial,
administrative, program management and technical advisory skills. The program
has employed competent dynamic individuals with programmatic understanding,
clinical background as well as public health management knowledge in
implementing the program objectives. The program is now seeking potential
candidate to fill the vacant position within the Finance and Administrative
team at the Central Office in Dar es Salaam.
Reports to: Director of Finance & Administration
Location: Central office.
Overall Job Function:
The Candidate will be responsible in providing support to the procurement unit
by ensuring effective procurement systems through monitoring the purchasing
processes and ensure timely delivery of items to intended recipients. The
successful candidate will be a key member of the procurement team and will
assist the ICAP ill the implementation of quality procurement services. As part
of the ICAP multidisciplinary team, this position will interact with staff from
different levels and different department therefore; the position requires
excellent communication skills.
Principal Duties and Responsibilities
Lead and centralize the purchasing/ procurement process for all ICAP
requirements that include office material, sites materials and lab supplies and
consumables for the sites
Maintain an up-to-date knowledge of the supply market for all ICAP supplies and
services
Liaise with technical team to establish technical specifications of items for
supplies to be ordered
Provide advice on procurement issues with best practices in line with the
public procurement procedures and protocols
Process and obtain relevant approvals for materials to be purchased in line
with the existing requirements and protocols
Negotiate procurement needs with suppliers to establish fair market rates on
behalf of ICAP
Conduct performance reviews with the suppliers, measuring against required
performance standards and market prices of various material procured by ICAP
Liaise closely with the regional manager, site staff to ensure that they are
satisfied with the service and quality of items from suppliers as per specified
standards in the LPPs
Develop strong working relationships with key suppliers to ensure ongoing
quality and reliability of supply
Ensure the Finance Director and Country Director are informed of all agreed
procurement terms.
Ensure the highest standards of probity are maintained in all purchasing
activities
Working closely with storekeeper to ensure all items are received and recorded
in the store book ledgers before being issued.
Ensure that you read and understand the ICAP SOPs related to Procurement.
Comply 100% with ICAP SOPs while implementing your work.
Provide information to ICAP centrally team when the procured items arrive from
the suppliers
Communicate to Implementation Director, Finance director when suppliers are
identified
Place orders for supplies as required by ICAP regional teams and sites
Develop strong working relationship the regional staff and site staff where
materials will be delivered
Coordinate all logistics for delivering materials to the sites
Keep updated on the status of supplies, demand forecasting, planning as
appropriate for when new supplies are required.
Develop strong working relationships with key suppliers to ensure ongoing
quality and reliability of supply
Conduct performance reviews with the suppliers, measuring against required
performance standards and market prices of various material procured by ICAP
Liaise closely with the regional manager, site staff to ensure that they are
satisfied with the service and quality of items from suppliers as per specified
standards in the LPPs
Ensure the company benefits from cost savings and value for money
Perform any other duty as may be assigned from time to time by superiors.
Preferred Qualification and Skills
Must hold Degree or Advanced Diploma in Procurement from recognized-university
or institution
Must be registered with PSPTB and CPSP qualification is desirable ‘
Two or more working experience in procurement departments or sections.
Working experience with donor funded projects dealing with HIV / AIDS care and
treatment is desirable.
Ability to work independently with strong problem solving skills
Fluent in English and Swahili with good verbal and written communication
skills.
Must be a Tanzania Resident.
Deadline: 15-04-2013
How to Apply:
Applicants should send their application letter and CV by email with a subject
line Procurement Manager to icap-tz-hr@columbia.edu.
Only short listed applicants will be contacted. Please do not attach any
certificates when submitting online.
lCAP is an equal opportunity employer; women and, people living with HIV / AIDS
are encouraged to apply.
