Civil Society for the Eradication of Tuberculosis in Nigeria Latest Jobs Vacancies

Civil
Society for Eradication of Tuberculosis in Nigeria (TB Network) is one of the
leading Civil Society Organization (CSO) in Nigeria implementing programs for
eradication of Tuberculosis in Nigeria etc. We offer professionals
opportunities for career advancement, good working environment and competitive
remuneration.

We
seek applications from qualified persons for the position below in the
organization for Global Fund grants:

Job
Title: Finance
Assistant
Location: Abuja
Reports to: Assistant Finance Manager

Specific
Responsibilities

Preparation
of payment voucher, register of payment vouchers and other payment
requests for goods and services received, ensuring valid supporting
documents and obtaining authorization and approval
Entering
of financial transaction in Quick Books accounting systems
Preparing
cheques based on approved payment vouchers and maintain cheques register
Facilitating
the movement of memos, payment vouchers and cheques for signatories.
Follow
up on staff advances to ensure timely retirement
Maintenance
of filing systems for payment vouchers, receipts, bank statements
Providing
assistance to Assistant Finance Manager on job related issues
Sending
confirmation to bank for easy clearing of cheques
Preparation
of appropriate documentation for banking transactions (bank drafts,
transfers, cheques books etc.)
Banks
all receipts and maintains necessary bank deposit documents etc.
Perform
other role as may be assigned from time to time
Support
in reconciling the cash book with bank statement.

Qualifications

Fresh
University/Polytechnic graduate in Accounting, Business Admin and
Economics eligible for National Youth Service Corp assignment
Proficiency
in computer application such as Excel, PowerPoint and MS-word is essential
Fluency
in spoken English language.

Job
Title: Assistant
Finance Manager – TB Grant
Location: Abuja
Reports to National Coordinator

General
Responsibilities
The position will support the Program Manager for managing all the financial,
logistics, and administrative support functions for the project including the
following:

Provide
support for effective and efficient budget management of the project.
Review
procurements and purchases process to ensure compliance to organizational
policies and donor rules before payment to vendors. Carryout proper checks
of vendor profiles before engagement.
Prepare
monthly staff payroll for review by Program manager and approval by the
National Coordinator
Monitor
the expenditures and reports (including budget tracking, investigation of
variances etc) to the Program Manager and National Coordinator to ensure
that program funds are utilized appropriately.
Review
retirements and attached documentations, ensure compliance with
regulations and timely submission of retirements and correct
documentations.
Report
to management regarding the remaining funding available for
ongoing/executed projects
Provide
on-the-job orientation and training to the organization staff on
cost-effective management.
Supervise
the admin and finance team and management of petty cash system
Carryout
any other duties as assigned by the National Coordinator
Process
all approved payments in line with standard practices with appropriate
supporting documents
Ensure
timely preparation of payment vouchers and checks.
Daily
posting of financial transactions in QuickBooks and maintaining financial
records.
Provide
administrative and technical support to the Finance team to ensure that
all advances are retired and reports are prepared and submitted on a
timely basis.
Assist
in providing logistics support to workshops and meetings and handles
electronic payments of participants at workshops.
Provide
support for preparation of financial reports as at when due (monthly,
quarterly, etc.) and submitted to donor.
Carry
out banking transaction and recording of daily lodgments and withdrawals.
Assist
timely remittance of staff pension to pension scheme managers.
Ensures
timely remittance of staff tax deduction to Federal and State Inland
Revenue Boards.
Supervise
timely filling of retired payment vouchers with supporting documents.
Assist
with contacts with Federal Inland Revenue Service to facilitate
collections of Withholding Tax Credit Notes.
Support
internal and external audit of project.

Qualifications

A
minimum of HND/B.Sc. Degree in Accounting and must be qualified chartered
accountants- ACA/ACCA/CPA
Must
also have at least three years working experience with Non-Governmental
organizations, with strong skills in Microsoft Word, Excel and QuickBooks,
good analytical, interpersonal, and communication skills
Experience
in managing Global Fund grants and familiarity with Nigerian NGOs
contractual procedures.
A
good knowledge of internal control systems, financial audit processes,
grant management systems and accounting procedures for Global Fund
projects is essential.

Job
Title: Administrative
Officer – TB Grant
Location: Abuja
Reports to: Assistant Finance Manager

General
Responsibilities

Provide
support to projects and office management for smooth operations on a daily
basis.
Provide
administrative and logistic support during trainings and meetings on the
TB project
Maintain
and update office Asset Register and manage office Imprest account.
Process
memos for procurement of office items (stationeries, furniture,
toiletries, tea items, etc), maintenance of office equipment, prepare
memos/letters on general administrative issues.
Coordinate
and provide logistic supports at meetings, workshops and conferences
Compile
staff database
Carry
out daily inspections of project vehicles (cleanliness, accessories,
vehicle papers etc.) and submit report to admin manager.
Reviews
vehicle log book daily and ensures all sections are properly completed.
Monitor
daily movement of transport officers and assignments completed and report
erring transport officers for disciplinary actions to Program Manager.
Carry
out daily inspections of project office, rest rooms, office premises and
tables/ equipment; take action to ensure proper cleaning and report
findings to admin manager.
Ensures
proper management and maintenance of assets including office building,
vehicles, equipment, a/c, lights, IT equipment/computer networks,
furniture/fittings, paintings and other office premises items.
Liaise
with the Project Officers in coordinating meetings, workshops, seminars,
travel arrangements and/or events including booking of venues, secretarial
support, report/minutes writing etc.
Ensures
project receives value for money for all procurements at all times.
Inspect
all project equipment (a/c, water dispenser) for fault identification and
call technicians to repair the faults.
Ensure
proper filling and storage of all administrative, personnel and project
documents including project reports, MOUs, grant agreements etc.
Reviews
all vehicle job requests to ensure approved regulations on procurement and
related due processes that guide efficient use of resources including fuel
and maintenance/repair costs are followed.
Reminds
all project staff to switch off all electrical equipment’s before leaving
the office daily.
Complete
and submit following reports to Admin Manager on vehicle fuel, repairs and
services, monthly stationery/stock report etc.
Supervise
and coach/mentor support staff – Transport Officers and Office Assistants.
Conduct
orientation sessions for new staff.
Supervise
the general cleanliness of the entire office and ensure good/ conducive
operating environment.

Qualifications

Minimum
qualification of a B.Sc, HND in Business Admin, Social Sciences
At
least three years relevant experience in NGOs and service organizations
Must
have excellent customer service skills, excellent organizational skills,
proven communication skills, good IT skills and confidence/proficiency in
all Microsoft packages.

Job
Title: Transport
Officer
Location: Abuja
Reports to: Administrative Officer

General
Responsibilities

Ensure
that, at all times project vehicles are driven in adherence to all
organizational policies and in line with donor requirements.
Ensure
that all organizational policies and donor requirements are followed when
storing project vehicles and in the event of a mechanical breakdown,
accident, or security incident.
Maintain
a vehicle log book on a daily basis, ensuring accurate and valid entries
at all times according to procedures; and ensure that all other required
documentation and certifications for the vehicle are kept updated and
accessible.
Ensure
that vehicles are checked daily and at other required times, according to
established procedures, that regular service schedules are followed, and
that all problems are reported immediately, in line with established
procedures.
Keep
the vehicles clean and tidy at all times, both interior and exterior.
Ensure that all required items (first aid kits, fire extinguisher, spare
parts, etc.) are in place, and any missing, damaged or expired items are
reported immediately.
Provide
logistical support as requested by the project office (line manager), such
as:
Delivering
notices, mail, parcels, payments, and other items.
Assisting
with minor purchase/procurement activities.
Other
logistical and administrative tasks as requested.
Other
ad hoc tasks as requested by Line Manager.

Qualifications

First
School Leaving Certificate, WASC/NCE.
At
least 4 years of professional driving on a full Nigerian Driver’s license.
Good
verbal communication and listening skills.
Language
Requirements: Spoken English-Good; Written English-Good (basic)
Must
be able to speak at least one local language predominant in project states
At
least two years’ experience of professional driving with international
NGOs.
Professional
experience in vehicle maintenance/repairs. Certification/ training as
driver mechanic trade test is an added advantage.

How
To Apply
Interested and qualified candidates should send their comprehensive Curriculum
Vitae and Cover Letter in ONLY one attachment (MSWord document) explaining
suitability for the job; to: tbiscurable@tbnetworkngr.org
Please indicate the title of Post applied for in the subject line of the email.

Application
Deadline 9th
March, 2018.

Note

Only
shortlisted applicants will be contacted
Applicants
are advised to provide their functional e-mails/mobile phone numbers on
the application letter as well as three professional referees including
their functional e-mail addresses and telephone numbers
Eligible
female applicants are encouraged to apply
TBNetwork
Nigeria has a Child Safeguarding policy in place and is an equal
opportunity employer (EOE)