Job
Title: Chief,
Legal Library and Reference Unit, P3
Title: Chief,
Legal Library and Reference Unit, P3
Department/
Office: International
Criminal Tribunal for Rwanda
Office: International
Criminal Tribunal for Rwanda
Duty
Station: ARUSHA
Station: ARUSHA
Job
Opening number: 12-IMA-ICTR-24617-R-ARUSHA
(R)
Opening number: 12-IMA-ICTR-24617-R-ARUSHA
(R)
United
Nations Core Values: Integrity, Professionalism, Respect for Diversity
Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational
Setting and Reporting
Setting and Reporting
The
United Nations International Criminal Tribunal for Rwanda (UNICTR), Registry,
Judicial and Legal Services Division, Legal Library and Reference Unit. The
incumbent is under the direct supervision of the OIC, Judicial and Legal
Services Division, Arusha.
United Nations International Criminal Tribunal for Rwanda (UNICTR), Registry,
Judicial and Legal Services Division, Legal Library and Reference Unit. The
incumbent is under the direct supervision of the OIC, Judicial and Legal
Services Division, Arusha.
Responsibilities
Under
the overall supervision and directly reporting to the OIC, Judicial and Legal
Services Division the incumbent is responsible for all matters relating to the
Library of the Tribunal as followed:
the overall supervision and directly reporting to the OIC, Judicial and Legal
Services Division the incumbent is responsible for all matters relating to the
Library of the Tribunal as followed:
Select
new and forthcoming book titles, legal journals and electronic resources
including legal databases that are relevant to the tribunal needs.
new and forthcoming book titles, legal journals and electronic resources
including legal databases that are relevant to the tribunal needs.
-Continue
to liaise with open resources in order to allow the outreach library unit in
Kigali and the mini-outreach libraries to have access freely to these relevant
materials.
to liaise with open resources in order to allow the outreach library unit in
Kigali and the mini-outreach libraries to have access freely to these relevant
materials.
–
Search and download from the internet other relevant resources.
Search and download from the internet other relevant resources.
–
Maintain contact with UN Libraries consortium for sharing and exchange of
information resources.
Maintain contact with UN Libraries consortium for sharing and exchange of
information resources.
–
Acquire legal materials according to the ICTR procurement standards.
Acquire legal materials according to the ICTR procurement standards.
–
Ensure proper administration of the library budget and control expenditures
against budget.
Ensure proper administration of the library budget and control expenditures
against budget.
–
Catalog and index library materials in accordance with the library’s
classification system, UNBIS and ICTR specific descriptors, and following the
indexing practice of other UN libraries.
Catalog and index library materials in accordance with the library’s
classification system, UNBIS and ICTR specific descriptors, and following the
indexing practice of other UN libraries.
–
Design and implement the system and procedures for cataloguing and indexing of
documents, books, magazines, and other printed and non printed materials.
Design and implement the system and procedures for cataloguing and indexing of
documents, books, magazines, and other printed and non printed materials.
–
Collaborate with EDP concerning the back up and security of the library
management system.
Collaborate with EDP concerning the back up and security of the library
management system.
-Administer
library software use, set the rights of access and passwords.
library software use, set the rights of access and passwords.
–
Plan, organize and provide references and library services to the Chambers,
Office of the Prosecutor, Office of the Registrar, Defense counsels, legal
officers.
Plan, organize and provide references and library services to the Chambers,
Office of the Prosecutor, Office of the Registrar, Defense counsels, legal
officers.
–
Evaluate adequacy of existing reference tools, implement new technologies in
information management to ensure that new tools developed for efficient access
to information are accessible to staff throughout the Tribunal.
Evaluate adequacy of existing reference tools, implement new technologies in
information management to ensure that new tools developed for efficient access
to information are accessible to staff throughout the Tribunal.
–
Respond to requests from outside users.
Respond to requests from outside users.
–
Guide, train and supervise staff members from both library units in the library
functions.
Guide, train and supervise staff members from both library units in the library
functions.
–
Supervise loan and references services to users, and conduct searches on
specific items.
Supervise loan and references services to users, and conduct searches on
specific items.
–
Train library users of the Tribunal in the use of legal tools and resources.
Train library users of the Tribunal in the use of legal tools and resources.
– Evaluate applications for internship in the
Library and design work programs for library interns.
Library and design work programs for library interns.
–
Initiate recruitment process for library staff.
Initiate recruitment process for library staff.
-Perform
the administration, update of the ICTR Basic Documents and Case Law database.
the administration, update of the ICTR Basic Documents and Case Law database.
-Exhibit/presents
on the product at various information fora to ensure a wider possible
promotion, access and use.
on the product at various information fora to ensure a wider possible
promotion, access and use.
– Participate as resource person in Outreach
and Capacity Building Programs in Rwanda.
and Capacity Building Programs in Rwanda.
-Participate
as resource person in the ICTR completion strategy exercise.
as resource person in the ICTR completion strategy exercise.
–
Perform related duties as may be required by the OIC, Judicial and Legal
Services Division.
Perform related duties as may be required by the OIC, Judicial and Legal
Services Division.
Competencies
Communication
– Speaks and writes clearly and effectively; Listens to others, correctly
interprets messages from others and responds appropriately; asks questions to
clarify, and exhibits interest in having two-way communication; tailors
language, tone, style and format to match audience; demonstrates openness in
sharing information and keeping people informed;
– Speaks and writes clearly and effectively; Listens to others, correctly
interprets messages from others and responds appropriately; asks questions to
clarify, and exhibits interest in having two-way communication; tailors
language, tone, style and format to match audience; demonstrates openness in
sharing information and keeping people informed;
Teamwork
– Demonstrated interpersonal skills and the ability to work in a
multi-cultural, multi-ethnic environment with sensitivity and respect for
diversity and gender balance;
– Demonstrated interpersonal skills and the ability to work in a
multi-cultural, multi-ethnic environment with sensitivity and respect for
diversity and gender balance;
Planning
& Organizing – Develops clear goals that are consistent with agreed
strategies; Identifies priority activities and assignments; adjusts priorities
as required; Allocates appropriate amount of time and resources for completing
work; Foresees risks and allows for contingencies when planning; Monitors and
adjusts plans and actions as necessary; Uses time efficiently;
& Organizing – Develops clear goals that are consistent with agreed
strategies; Identifies priority activities and assignments; adjusts priorities
as required; Allocates appropriate amount of time and resources for completing
work; Foresees risks and allows for contingencies when planning; Monitors and
adjusts plans and actions as necessary; Uses time efficiently;
Accountability
– Takes ownership of all responsibilities and honours commitments; delivers
outputs for which one has responsibility within prescribed time, cost and
quality standards; operates in compliance with organizational regulations and
rules; supports subordinates, provides oversight and takes responsibility for
delegated assignments; takes personal responsibility for his/her own
shortcomings and those of the work unit, where applicable;
– Takes ownership of all responsibilities and honours commitments; delivers
outputs for which one has responsibility within prescribed time, cost and
quality standards; operates in compliance with organizational regulations and
rules; supports subordinates, provides oversight and takes responsibility for
delegated assignments; takes personal responsibility for his/her own
shortcomings and those of the work unit, where applicable;
Client
Orientation – Considers all those to whom services are provided to be
“clients ” and seeks to see things from clients’ point of view;
Establishes and maintains productive partnerships with clients by gaining their
trust and respect; Identifies clients’ needs and matches them to appropriate
solutions; Monitors ongoing developments inside and outside the clients’
environment to keep informed and anticipate problems; Keeps clients informed of
progress or setbacks in projects; Meets timeline for delivery of products or
services to client;
Orientation – Considers all those to whom services are provided to be
“clients ” and seeks to see things from clients’ point of view;
Establishes and maintains productive partnerships with clients by gaining their
trust and respect; Identifies clients’ needs and matches them to appropriate
solutions; Monitors ongoing developments inside and outside the clients’
environment to keep informed and anticipate problems; Keeps clients informed of
progress or setbacks in projects; Meets timeline for delivery of products or
services to client;
Technological
Awareness: In-depth knowledge of information sources and content organization,
including the use of relevant databases, internet services and library sources.
Ability to use automated information systems as applied to libraries and/or
information networks, as appropriate;
Awareness: In-depth knowledge of information sources and content organization,
including the use of relevant databases, internet services and library sources.
Ability to use automated information systems as applied to libraries and/or
information networks, as appropriate;
Education
Advanced
University Degree (Masters or equivalent) in library science, information science
or related field. A first level university degree in combination with
qualifying experience may be accepted in lieu of the advanced university
degree.
University Degree (Masters or equivalent) in library science, information science
or related field. A first level university degree in combination with
qualifying experience may be accepted in lieu of the advanced university
degree.
Work
Experience
Experience
At
least 5 years of progressively responsible professional experience in library
work. Demonstrated professional experience in delivery of information and
reference services in a library environment is required. Experience in training
of users.
least 5 years of progressively responsible professional experience in library
work. Demonstrated professional experience in delivery of information and
reference services in a library environment is required. Experience in training
of users.
Languages
English
and French are the official languages of the International Criminal Tribunal for
Rwanda. For this post proficiency in oral and written English or French is
required. A working knowledge of the other official language is desirable.
and French are the official languages of the International Criminal Tribunal for
Rwanda. For this post proficiency in oral and written English or French is
required. A working knowledge of the other official language is desirable.
Assessment
Method
Method
Candidates
will be assessed on the eligibility criteria and a competency based interview.
will be assessed on the eligibility criteria and a competency based interview.
Special
Notice
Notice
Extension
of the appointment is subject to extension of the mandate and/or availability
of funds.
of the appointment is subject to extension of the mandate and/or availability
of funds.
United
Nations Considerations
Nations Considerations
The
United Nations shall place no restrictions on the eligibility of men and women
to participate in any capacity and under conditions of equality in its
principal and subsidiary organs. (Charter of the United Nations – Chapter 3,
article 8). The United Nations Secretariat is a non-smoking environment.
United Nations shall place no restrictions on the eligibility of men and women
to participate in any capacity and under conditions of equality in its
principal and subsidiary organs. (Charter of the United Nations – Chapter 3,
article 8). The United Nations Secretariat is a non-smoking environment.
No
Fee
Fee
THE
UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS
(APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS
DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS
(APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS
DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Closing
Date: Saturday, 03 November 2012
Date: Saturday, 03 November 2012
