Centre for African Family Studies (CAFS) Accounts Assistant Job Vacancy in Kenya

CAFS mission is to improve the lives of African families through skills
development, knowledge management, and technical assistance in health and
development

Position Description

The purpose of this position which is to provide timely and accurate accounting
services. Under the guidance and supervision of the Finance & Support
Services Manager, the Accounts Assistant ensures effective execution of
financial Services and processes in the corporate headquarters within the
Finance and Support Services Department and transparent utilization of
financial resources.

The Accounts Assistant promotes a client-oriented approach consistent with CAFS
rules and regulations. The accounts assistant works
in close collaboration with the program and projects’ staff CAFS HQ office in
Nairobi in resolving finance-related issues and information exchange.

Main Tasks, Duties, and Responsibilities

• Verifying accuracy of invoices
  and ensuring that all expenditure is duly authorized through an LPO,
  purchase requisition, contracts and/or other documentation and Invoices
  certified by the budget holders before payment.
• Preparation of Payment
  vouchers, in the accounting system while ensuring proper coding account
  allocation and ensuring all supporting documents are attached to the
  payment vouchers.
• Preparation of journal vouchers
  to record items of income and expenditure.
• Processing VAT exemption
  applications and ensuring that all invoices are VAT stamped on application
  of exemption and before payment.
• Preparing cheques or bank
  transfer request letters against the local currency bank account in
  accordance with the corresponding Payment Vouchers and records them into
  the SUN accounting system. Seeking signatures of the designated bank
  signatories.
• Assisting the FSS team in
  providing documentation during the statutory audit and responding to
  queries raised.
• Operate and maintain custody of
  the petty cash including making cash counts on a regular basis and on ad
  hoc requests. Reconciling the ledger balances in the SUN accounting system
  to the float balances.
• Ensuring proper filing of all
  accounting documentation.
• Analyzing basic financial information
  in response to queries from program staff, management , and suppliers.
• Deposit cash recovered from
  staff against travel advance paid to them or other charges to the bank
  account after proper approval from the certifying and approving officers. Acknowledge
  receipt of these funds by issuing Cash Receipt
  Voucher
• Deposit cash recovered from
  staff against travel advance paid to them or other charges to the bank
  account after proper approval from the certifying and approving officers.
  Acknowledge receipt of these funds by issuing Cash Receipt Voucher.
• Assist the FSSM in the
  preparation of project reports, budgets, Management accounts
• Preparation of monthly payroll
  movement schedule.
• Carrying out any other duties
  as required.

• Strong understanding of
  accounting processes and procedures, Financial Reporting, Costing, Project
  accounting, the Fund accounting systems and Donor reporting requirements,
  and International Financial reporting standards.
• Knowledge of accounting principles,
  statutory regulations related to staff pay and taxation.
• Practical knowledge of basic
  accounting packages, especially Sun-System
  Accounting software.
• High level of competence in
  basic Excel, Word, Power point and Outlook
• Good data entry skills
• Good communication and
  listening skills
• Excellent organizational skills
  used in planning own work.
• Ability to work in a
  multi-cultural environment.
• Ability to demonstrate patience
  and attention to detail.