Closing
date: 28 Sep 2017
date: 28 Sep 2017
Position
Title
: Human Resource Assistant
Title
: Human Resource Assistant
Department : Operations
Position
Type
: Full time
Type
: Full time
Duty
Station
: Kampala, Uganda
Station
: Kampala, Uganda
Reports
to
: Senior Human Resource Officer
to
: Senior Human Resource Officer
ABOUT
CRS:
CRS:
Catholic
Relief Services (CRS) carries out the commitment of the Bishops of the United
States to assist the poor and vulnerable overseas. Our Catholic identity is at
the heart of our mission and operations. We welcome as a part of our staff and as
partners, people of all faiths and secular traditions who share our values and
our commitment to serving those in need.
Relief Services (CRS) carries out the commitment of the Bishops of the United
States to assist the poor and vulnerable overseas. Our Catholic identity is at
the heart of our mission and operations. We welcome as a part of our staff and as
partners, people of all faiths and secular traditions who share our values and
our commitment to serving those in need.
ABOUT
CRS:
CRS:
Catholic
Relief Services carries out the commitment of the Bishops of the United States
to assist the poor and vulnerable overseas. Our Catholic identity is at the
heart of our mission and operations. We welcome as a part of our staff and as
partners’ people of all faiths and secular traditions who share our values and
our commitment to serving those in need.
Relief Services carries out the commitment of the Bishops of the United States
to assist the poor and vulnerable overseas. Our Catholic identity is at the
heart of our mission and operations. We welcome as a part of our staff and as
partners’ people of all faiths and secular traditions who share our values and
our commitment to serving those in need.
JOB
SUMMARY:
SUMMARY:
Support
the attainment of Country Program objectives through the provision of dedicated
quality HR services, professional advice, and ensuring HR systems, policies and
procedures are developed and implemented in line with organizational vision,
mission, and strategic objectives. Contribute to risk management by advising
managers on the interpretation/application of HR policies and procedures and
ensuring CRS Uganda’s employment and human resource management practices meet
agency and donor standards and are in compliance with local labour law.
the attainment of Country Program objectives through the provision of dedicated
quality HR services, professional advice, and ensuring HR systems, policies and
procedures are developed and implemented in line with organizational vision,
mission, and strategic objectives. Contribute to risk management by advising
managers on the interpretation/application of HR policies and procedures and
ensuring CRS Uganda’s employment and human resource management practices meet
agency and donor standards and are in compliance with local labour law.
Job
Summary:
Summary:
You
will help coordinate and support the execution of the Country Program (CP) HR
strategy and operational plans in support of high-quality programs serving the
poor and vulnerable. You will provide responsive, high quality service to
address HR programs, services and operations needs in all or some of the areas
of recruitment, staff development, performance management, employee relations,
compensation and benefits, onboarding/orientation, policies, staff care, and
employee administration.
will help coordinate and support the execution of the Country Program (CP) HR
strategy and operational plans in support of high-quality programs serving the
poor and vulnerable. You will provide responsive, high quality service to
address HR programs, services and operations needs in all or some of the areas
of recruitment, staff development, performance management, employee relations,
compensation and benefits, onboarding/orientation, policies, staff care, and
employee administration.
Job
Responsibilities:
Responsibilities:
·
Provide administrative and clerical support to HR transactions and processes.
Prepare, type, photocopy and scan employment-related documentation, such as
employment contracts, termination letters, salary technical adjustments
letters, materials for staff learning and development events, etc.
Provide administrative and clerical support to HR transactions and processes.
Prepare, type, photocopy and scan employment-related documentation, such as
employment contracts, termination letters, salary technical adjustments
letters, materials for staff learning and development events, etc.
·
Provide responsive and high quality service to employees with requests on
personnel administration and clerical issues.
Provide responsive and high quality service to employees with requests on
personnel administration and clerical issues.
·
Provide support to recruitment process: collecting CVs, greeting candidates,
setting up tests and interviews, Bridger check, etc.
Provide support to recruitment process: collecting CVs, greeting candidates,
setting up tests and interviews, Bridger check, etc.
·
Compile documentation and data, perform data entry and data verification on
personnel administration transactions (e.g. leave balances, staff attendance, etc.).
Compile documentation and data, perform data entry and data verification on
personnel administration transactions (e.g. leave balances, staff attendance, etc.).
·
Support maintenance of personnel files, compiling and updating employee records
(hard and soft copies)
Support maintenance of personnel files, compiling and updating employee records
(hard and soft copies)
·
Contribute to coordinating logistical arrangements for staff events, such as
staff retreats, staff learning and development events (workshops, trainings),
orientations, welcome/farewell parties.
Contribute to coordinating logistical arrangements for staff events, such as
staff retreats, staff learning and development events (workshops, trainings),
orientations, welcome/farewell parties.
Typical
Background, Experience & Requirements:
Background, Experience & Requirements:
Education
and Experience
and Experience
·
Minimum of High School Diploma required. Professional diploma/certificate or
courses in Administration or Human Resources Management a plus.
Minimum of High School Diploma required. Professional diploma/certificate or
courses in Administration or Human Resources Management a plus.
·
Minimum of two years’ work experience in an administrative and/or human
resources assistant role with some familiarity of human resources practices.
Experience with an international organization a plus.
Minimum of two years’ work experience in an administrative and/or human
resources assistant role with some familiarity of human resources practices.
Experience with an international organization a plus.
·
Experience using MS Windows and MS Office packages, in particular Excel and
Word. Hands-on experience with data entry into online databases and forms.
Experience using MS Windows and MS Office packages, in particular Excel and
Word. Hands-on experience with data entry into online databases and forms.
Personal
Skills
Skills
·
Excellent organizational skills with great attention to detail
Excellent organizational skills with great attention to detail
·
Able to maintain confidential information
Able to maintain confidential information
·
Strong customer service ethic and abilities
Strong customer service ethic and abilities
·
Self-motivated to perform routine tasks independently and meet deadlines
Self-motivated to perform routine tasks independently and meet deadlines
·
Good verbal and written communication skills
Good verbal and written communication skills
Required/Desired
Foreign Language
Foreign Language
·
Not Applicable
Not Applicable
Travel
Required
(include percentage of required travel, if applicable)
Required
(include percentage of required travel, if applicable)
·
20% travel required.
20% travel required.
AGENCY-WIDE
COMPETENCIES (FOR ALL CRS STAFF)
COMPETENCIES (FOR ALL CRS STAFF)
These
are rooted in the mission, values, and principles of CRS and used by each staff
member to fulfil his or her responsibilities and to achieve the desired
results.
are rooted in the mission, values, and principles of CRS and used by each staff
member to fulfil his or her responsibilities and to achieve the desired
results.
·
Serves with Integrity
Serves with Integrity
·
Models Stewardship
Models Stewardship
·
Cultivates Constructive Relationships
Cultivates Constructive Relationships
·
Promotes Learning
Promotes Learning
Disclaimer
Clause:
Clause:
This
job description is not an exhaustive list of skills, effort, duties and
responsibilities associated with the position. CRS’ recruitment and
selection procedures reflect our commitment to protecting children and
vulnerable adults from abuse and exploitation. “I understand that CRS takes all
allegations of abuse and exploitation seriously. Abuse or exploitation of
children or vulnerable adults is grounds for immediate dismissal.” Note:
Please submit cover letter, CV and three work references (names and contact
information only) to ug_recruitment@crs.org
by 28th September, 2017.
job description is not an exhaustive list of skills, effort, duties and
responsibilities associated with the position. CRS’ recruitment and
selection procedures reflect our commitment to protecting children and
vulnerable adults from abuse and exploitation. “I understand that CRS takes all
allegations of abuse and exploitation seriously. Abuse or exploitation of
children or vulnerable adults is grounds for immediate dismissal.” Note:
Please submit cover letter, CV and three work references (names and contact
information only) to ug_recruitment@crs.org
by 28th September, 2017.
Only
selected candidates that meet the requirements will be notified. EOE/M/F/D/V**
selected candidates that meet the requirements will be notified. EOE/M/F/D/V**
