buildOn is a global non-profit
organization that is breaking the cycle of poverty, illiteracy, and low
expectations through service and education. We run afterschool programs
in high schools across the U.S. where urban youth contribute intensive
community service and internationally we work in some of the poorest developing
nations to build schools as well as run Adult Literacy Programs and other
community empowering initiatives.
organization that is breaking the cycle of poverty, illiteracy, and low
expectations through service and education. We run afterschool programs
in high schools across the U.S. where urban youth contribute intensive
community service and internationally we work in some of the poorest developing
nations to build schools as well as run Adult Literacy Programs and other
community empowering initiatives.
We are currently hiring a Finance
Assistant
Assistant
Reporting to the Finance &
Administrative Manager, The Finance Assistant will assist the Finance
Manager in managing all operation
Administrative Manager, The Finance Assistant will assist the Finance
Manager in managing all operation
al financial activities and responsible for ensuring proper financial management
and accuracy of field mission finances through support of financial reporting,
communications, compliance, and adherence to budgets.
Key responsibilities
§ Assists the Finance Manager in
preparing and implementing the program budget
preparing and implementing the program budget
§ Matching invoices to purchase
orders and ensure swift payments of invoices
orders and ensure swift payments of invoices
§ Coordinates with the Finance
& Administrative Manager to ensure that funds are available for program
activities and monitor all expenditure requests, ensuring appropriate back up
documentation is in place
& Administrative Manager to ensure that funds are available for program
activities and monitor all expenditure requests, ensuring appropriate back up
documentation is in place
§ Responsible in day to day
administrative and financial activities in Mwanza office
administrative and financial activities in Mwanza office
§ Ensures that government forms,
reports and payments are submitted accurately and in a timely manner
reports and payments are submitted accurately and in a timely manner
- Assists the Finance & Administrative
Manager in monthly payroll processing and ensures that processes are in
place for the withholding of taxes social security and other - Assists
in the preparation and submission of monthly fund requests and
financial reports - Ensures
the accuracy, timeliness of the reports and compliance with budget
allocations
- Investigates
and reports directly any suspicion activities to FM and IPFM
- Assists
in the processing of payments/disbursements vouchers and ensure validity
of expenses - Assists in the procurement of services and
suppliers in accordance with internal guidelines - Monitors
school inventories in order to guarantee the safety of buildOn materials
and tools - Ensures all activities related to
financial management are carried out in conformance with policies and
procedures established by the home Office - Works
on special projects as assigned by direct supervisor,
- Completes
administrative tasks as needed in the office (photocopying, organizing,
etc.) - Ensures
that all tasks related to the maintenance of the office are completed in a
timely manner (eg payment of cleaning services, water, internet,
electricity and phone bills) - Analyze
trends in vendor pricing activity to determine correct timing of purchases - Works
on accounting software to record expenditures when necessary - Assists
in processing monitoring and evaluations surveys at year-end
Skills and Competence:
§ Must
be a holder of ACCA/ICAM/PAEC Diploma in Accounting, Bachelors Degree will be
an added advantage.
be a holder of ACCA/ICAM/PAEC Diploma in Accounting, Bachelors Degree will be
an added advantage.
§ Knowledge
of applicable laws, codes and regulations of Malawi
of applicable laws, codes and regulations of Malawi
§ Minimum 2 years
previous accounting or NGO experience
previous accounting or NGO experience
§ Fluency in written
and oral Chichewa and English skill is desirable
and oral Chichewa and English skill is desirable
§ Strong working
knowledge of computer programs: Microsoft Word, Excel, etc
knowledge of computer programs: Microsoft Word, Excel, etc
§ Demonstrated ability
to work in a team and in a multi-cultural setting
to work in a team and in a multi-cultural setting
§ Excellent
verbal and written communication skills
verbal and written communication skills
§ Must be willing to
travel to project sites on a monthly basis and must be honest and trustworthy.
travel to project sites on a monthly basis and must be honest and trustworthy.
Interested candidates must be living in
or willing to relocate to Mwanza District.
or willing to relocate to Mwanza District.
If interested, please send in your C.V.
and application stating your available start date as well as a list of at least
three professional references to:
and application stating your available start date as well as a list of at least
three professional references to:
The Finance and Administrative Manager,
buildOn Inc, Malawi Program
Private Bag 2,
Kasungu,
Email: ernest.wyson@buildon.org
buildOn is an equal opportunity
employer and female applicants are highly encouraged to apply
employer and female applicants are highly encouraged to apply
Deadline for receiving applications is
September 22, 2017 and expected start date is October 2, 2017.
September 22, 2017 and expected start date is October 2, 2017.
