British High Commission,P.A to The High Commissioner and Residence Manager A2 Jobs in Rwanda

BRITISH HIGH COMMISSION IN KIGALI

VACANCY
NOTICE NO – 01/15 KG

POSITION
: PA to the High Commissioner and Residence Manager

GRADE
: A2

POSITION
TYPE : Permanent

SALARY
: 9, 415,385 Rwf per Annum,

The
British High Commission (BHC) Kigali works to support the UK Government’s
foreign policy objectives in Rwanda and has a vacancy for a Personal Assistant
to the High Commissioner & Residence Manager A2 (L).

Main
purpose of job:

To
provide an efficient and executive Personal Assistant role to the High
Commissioner by managing his office and diary. To act as Residence Manager,
ensuring that official events and visits are run professionally and the
Residence itself is well-run. To play a supporting role for Consular Services
at the High Commission.

Roles
and responsibilities:


To manage the High Commissioner’s office and diary, maintaining the highest
possible standards


Ensure the smooth running of the Residence, including requesting and overseeing
technical works, line managing Residence Staff, managing visits and events


To act as Consular Assistant and cover for the Pro-Consul when not in office


Manage visits by the Defence Attache and other FCO staff


Support UK-based staff with organising travel


Champion Learning and Development for staff- Administration of the local staff
medical scheme;


Work on HR related issues at the High Commission, in partnership with the
regional HR hub.


General office support, including managing the supply of official stationary
from London.

Resources
managed:


Manage 2 staff at the Residence (housekeeper and cook), S3 grade


Oversee and manage budget for entertainment at the Residence

Key
competences required:


Collaborating and partnering


Delivering Value for money


Leading and communicating


Demonstrating resilience

Skills
/ experience / qualifications required:


Advance level of English and Kinyarwanda language


The candidate must have minimum 2 years experience in PA or equivalent role


S/he must be eligible to work and live in Rwanda


Very good communicator (written and oral)


Excellent computer skills (MS word and Excel)


Motivated, efficient and organised


Excellent team player


Strong people management skills


Strong budget management skills

 Must
have finished high school, a university degree will be an advantage

PA
to the High Commissioner and Residence Manager A2


Must be available to work occasional evening and weekends when there are events
or visits at the Residence


Experience managing a Residence is desirable

NOTE:

 All
applicants must be legally able to work in Rwanda with the correct visa/status
or work permit.

 The
British High Commission in Kigali is an equal opportunities employer, dedicated
to inclusivity, a diverse workforce and valuing difference.

 Employees
recruited locally by the British High Commission in Kigali are subject to Terms
and Conditions of Service according to local employment law in Rwanda.

 Employees
who are not eligible to pay local income tax: e.g. certain third-country
nationals and spouses/partners of UK diplomats will have their salaries abated
by an equivalent amount.

 Reference
checking and security clearances will be conducted.

 If
you have not heard from us 3 weeks after the closing date, please consider your
application unsuccessful. Any questions you may have about this position will
only be answered during interview, should you be invited.

To
Apply

Please
read these notes carefully to ensure that your application is received and
processed.

All
applicants should submit a short (1 page maximum) covering letter stating why
they are a suitable candidate for the position along with a copy of their CV (2
page maximum) in English, by email to: Recruitment.Africa@fco.gov.uk

Internal
candidates should also submit the above with a copy of their appraisals
covering the past 24 months.

All
candidates should use the following subject line for their email: 01/15 KG PA
to the High Commissioner & Residence Manager.

Please
submit only the requested documents. Please also ensure that your email
including attachments is no larger than 2 megabytes, otherwise it may be
rejected by your email system or the systems through which it will pass en
route to us.

Internal
candidates and spouses of UK diplomatic officers: Please quote in the subject
line of your email, the Vacancy Notice No: 01/15 KG PA to the High
Commissioner & Residence Manager, and also indicate that you are an
internal candidate or the spouse of a diplomatic officer.

Applications
will only be accepted by email.

The closing date is 29 July 2015 and
no further applications will be accepted after this da