CLOSE 30.9.2015
BRITISH HIGH COMMISSION IN
KIGALI
VACANCY NOTICE NO – 02/15 KG
KIGALI
VACANCY NOTICE NO – 02/15 KG
POSITION
: Logistics Officer
: Logistics Officer
GRADE
: A1 (L)
POSITION TYPE : Permanent
: A1 (L)
POSITION TYPE : Permanent
SALARY
: Rwf 6,956,487
: Rwf 6,956,487
The British High Commission (BHC) Kigali works to support the UK
Government’s foreign policy objectives in Rwanda and has a vacancy for a
Logistics Officer A1 (L).
Government’s foreign policy objectives in Rwanda and has a vacancy for a
Logistics Officer A1 (L).
Main purpose of job:
Manage the service and fuelling of the Mission’s vehicles to keep them
available for official use. Provide logistical
available for official use. Provide logistical
support across the corporate services team as required. Deputise for the
Security and Protocol officer.
Security and Protocol officer.
Roles and responsibilities:
You will be Deputy of the Security& Protocol Officer, working with
the head of section to ensure customers receive excellent service on any
logistics related matters.
the head of section to ensure customers receive excellent service on any
logistics related matters.
On logistics, you will be responsible for keeping the Mission’s fleet of
vehicles serviced, maintained and fuelled while maximising their availability
for official use.
vehicles serviced, maintained and fuelled while maximising their availability
for official use.
You will be responsible for identifying UK government standards and
ensuring they are met by maintaining a schedule of maintenance.
ensuring they are met by maintaining a schedule of maintenance.
You will be responsible for ensuring value for money by negotiating with
suppliers, and ensuring the associated paperwork is correct and complete, and
that you eliminate opportunities for fraud.
suppliers, and ensuring the associated paperwork is correct and complete, and
that you eliminate opportunities for fraud.
You will manage the store of house hold items and arrange temporary
accommodation for new arrivals until they have permanent accommodation.
accommodation for new arrivals until they have permanent accommodation.
On Protocol/logistics, you will procure new and sell old vehicles when
necessary.
necessary.
You will conduct the registration process for international/diplomatic
vehicles with the Rwandan Government. You will import vehicles/freight through
diplomatic channels. You will be the Requisitioner/receiver for the procurement
process.
vehicles with the Rwandan Government. You will import vehicles/freight through
diplomatic channels. You will be the Requisitioner/receiver for the procurement
process.
You will also be the first back-up to the Transport Co-ordinator &
Receptionist, and will provide surge support across the Corporate Services team
as necessary, to ensure the Mission can continue to function
Receptionist, and will provide surge support across the Corporate Services team
as necessary, to ensure the Mission can continue to function
during staff absences.
Resources managed
Resources managed
Fleet of 10+ vehicles; total fuel bill for Mission.
Cleaning contract for office and residence.
Key competences required:
Delivering a Quality Service
Delivering Value for Money
Collaborating and Partnering
Demonstrating Resilience
Logistics Officer A1 (L)
Skills / experience / qualifications required:
Essential on arrival:
Essential on arrival:
Should have minimum two years experience in Logistics preferably with
Embassy or International Non Government Organisation
Embassy or International Non Government Organisation
Experience of identifying requirements and implementing a plan to meet
them.
them.
Organisation
Valid Rwanda driving Licence
Fluent in both English Kinyarwanda
Desirable:
Desirable:
Knowledge of vehicle maintenance
Knowledge of Rwandan Diplomatic Protocol in relation to imports
Knowledge of Budgeting
Other Benefits
n 100% Regional medical cover for staff and legal dependents
n 3% contribution to pension
n 25 annual leave days
n Lots of learning & development opportunities
NOTE:
n All applicants must be legally able to work in Rwanda with the
correct visa/status or work permit.
correct visa/status or work permit.
n The British High Commission in Kigali is an equal opportunities
employer, dedicated to inclusivity, a diverse workforce and valuing difference.
employer, dedicated to inclusivity, a diverse workforce and valuing difference.
n Employees recruited locally by the British High Commission in
Kigali are subject to Terms and Conditions of Service according to local
employment law in Rwanda.
Kigali are subject to Terms and Conditions of Service according to local
employment law in Rwanda.
n Employees who are not eligible to pay local income tax: e.g.
certain third-country nationals and spouses/partners of UK diplomats will have
their salaries abated by an equivalent amount.
certain third-country nationals and spouses/partners of UK diplomats will have
their salaries abated by an equivalent amount.
n Reference checking and security clearances will be conducted.
n If you have not heard from us 3 weeks after the closing date,
please consider your application unsuccessful. Any questions you may have about
this position will only be answered during interview, should you be invited.
please consider your application unsuccessful. Any questions you may have about
this position will only be answered during interview, should you be invited.
To Apply
Please read these notes carefully to ensure that your application is
received and processed.
received and processed.
All applicants should submit a short (1 page maximum) covering letter
stating why they are a suitable candidate for the position along with a copy of
their CV (2 page maximum) in English, by email to: Recruitment.Africa5@fco.gov.uk
stating why they are a suitable candidate for the position along with a copy of
their CV (2 page maximum) in English, by email to: Recruitment.Africa5@fco.gov.uk
Internal candidates should also submit the above with a copy of their
appraisals covering the past 24 months.
appraisals covering the past 24 months.
All candidates should use the following subject line for their email:
21/15 KG PA to the High Commissioner & Residence Manager.
21/15 KG PA to the High Commissioner & Residence Manager.
Please submit only the requested documents. Please also ensure that your
email including attachments is no larger than 2 megabytes, otherwise it may be
rejected by your email system or the systems through which it will pass en
route to us.
email including attachments is no larger than 2 megabytes, otherwise it may be
rejected by your email system or the systems through which it will pass en
route to us.
Logistics Officer A1 (L)
Internal candidates and spouses of UK diplomatic officers: Please quote
in the subject line of your email, the Vacancy Notice No: 02/15 KG PA to the
High Commissioner & Residence Manager, and also indicate that you are
an internal candidate or the spouse of a diplomatic officer.
in the subject line of your email, the Vacancy Notice No: 02/15 KG PA to the
High Commissioner & Residence Manager, and also indicate that you are
an internal candidate or the spouse of a diplomatic officer.
Applications will only be accepted by email.
The closing date is 30th September 2015 and no further applications will
be accepted after this date.
be accepted after this date.