ARCT – RUHUKA
Rwandese Association of
Trauma Counsellors
Tel.: (+250)
0787104307
P.O. Box 717, Kigali
Email: arctrwanda@gmail.com
Website: www.arctruhuka.org.rw
RECRUITMENT NOTICE
The Rwandan Organization of
Professional Counselors ARCT – Ruhuka is a National Nonprofit making
Organization that interven
es in psychosocial field and operates country wide.
3. Administrative
Assistant
RESPONSIBILITIES
Under the supervision of
Executive Secretary (ES), the Administrative Assistant will have the following
responsibilities:
- Receive and welcome visitors in a polite and
professional manner ; - Register all correspondances received and sent (emails
and service notes/memos) ; - Orient all received correspondances to the Executive
Secretary ; - Distribute all notifications from Executive Secretariat
to relevant persons/staff and filling them ; - File all organization documents in orderly manner;
- Mantain agenda for Executive Secretary ;
- Identify and plan all needed office materials and
furniture for Executive Secretary ; - Produce /take minutes of differentservice meetings and
missionsand other documents ; - Prepare and send letters or correspondances to relevant
destination ; - Coordinate support staff, management of vehicle
movementand fuel consumption; - Ensure ARCT-Ruhuka building and office premises are well
maintained (Building Cleanliness/maintenance and renovation,
Hygienic and safety); - Receive and supervise theuse ofstock and management
ofoffice keys ; - Organise handover and keep records ;
- Manage organisation petty cash and its records (Cash
book) ; - Keep visitors book and make it signed ;
- Prepare his/hermonthly activity plan and reports ;
- Carry out any other task for the well going of
Organisation oras requested by ES. - Should be a female Rwandan by nationality,
- At leastfrom 25 years but notmore than 40 years of
age - University degree (A0) in administration, Business
Administration, Management or any other related field - Experience of at least 3 years in similar work
- Good knowledge in use ofMicrosoft Word,Excel, Access,
Power Point, Internet, etc… - Should speak and write correctly English, French,
Kinyarwanda and or Swahili ; - Well developed sense of responsibility and social,
- Custom care to visitors,
- Receive and oriente differents correspondance
- Person of integrity
HOW TO APPLY
Application letter
specifying the position you are applying for should addressed to the Chair
Person of ARCT-Ruhuka with the following documents:
- Signed CV with most recent previous experiences and at
least 3 referees - Notified copiesof academic qualifications
- Copy of ID
Qualifying candidates can
submit all the required documents not later than 20th September, 2016 at 12:00 to ARCT – Ruhuka Head offices
in Kibagabaga , Kimironko sector ; or send by Email with all the
required documents attached to: arctrwanda@gmail.com
For any other information, please
contact us on telephone no. (+250)
0787104307.
Done at Kigali 06/09/2016
KALIGIRWA Annonciata
Chairperson – ARCT-Ruhuka
