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Title:
Deputy
Director: Monitoring, Evaluation , Learning and Planning, (MEL
& Planning)
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TEAM/PROGRAMME:
Institutional position (all programs)
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LOCATION:
Kigali,with
frequent travels to the field
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GRADE:3
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POST
TYPE& CONTRACT LENGTH: Full time &Open contract
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About
AKA:
AKA
is a registered National Non-Government Organization (NGO) operating under
the Rwanda Governance Board (RGB) certificate No 66/RGB/NGO/2016. AKA’s
mission is providing Rwandan youth with employability skills, capital and
support to take advantage of economic opportunities. Currently, AKA is
implementing multiple donors’ projects including Akazi Kanoze 2 (AK2), funded
by The MasterCard Foundation (MCF) through Education Development Center
(EDC), USAID-funded Huguka Dukore Activity, supporting youth employment, and
an Educate! Exchange Project which supports capacity building and roll
out of the new competence-based curriculum in Rwanda’ssecondary school
education system.
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ROLE
PURPOSE: Akazi
Kanoze Access is seeking for a Deputy Director in charge of Monitoring,
Evaluation , Learning, and Planning. He/she will a) oversee institutional and
project planning b) Develop andsupervise the implementation ofthe
organization’sMonitoring, Evaluation and Learning systems; c) Lead
compilation and analysis of program data and learning; d) Lead and provide
technical assistance in designing and implementing evaluations and research
studies, e) set-up and oversee accountability and project monitoring systems,
assess data quality and raise red flags.
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SCOPE
OF ROLE:
Reports
to: Executive
Director
Direct
reports: M&E
coordinator, Communication Coordinator, Database Administrator
Staff
directly interacting with this post: Deputy Director- Program
Implementation, Director of Finance and Administration
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KEY
AREAS OF ACCOUNTABILITY:
Planning
- Lead
organizational work plan development in close collaboration with senior
management
- Co-lead
strategic plan formulation process in collaboration with AKA senior
management
- Lead
organizational Performance Monitoring Plan (PMP)design based on
strategic plan.
- Lead
development of program and project MEL plans
- Assure
that the project’s MEL policies and procedures conform to Donors
standards for validity, reliability, timeliness, integrity and
completeness.
- Assure
the integration of monitoring and evaluation efforts throughout the
breadth of technical programming and through routine and proactive
collaboration with technical team leads, including on the role of the
Performance Monitoring Plan (PMP).
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Monitoring
and Evaluation
- Lead
the implementation of the project M&E system, in particular, the
design, development and implementation of an integrated data management
system, tools and procedures that are able to generate timely and high-
quality data on performance indicators and analysis on progress towards
achieving results.
- Conduct
regular data quality assessments (DQAs) in accordance with donor
requirements.
- Guide
and provide inputs to the Database Administrator in developing a
database of partner-level and participant-level data to facilitate
performance analysis and reporting.
- Conduct
periodic meetings and capacity-building training for project technical
staff, youth service providers and other ipartners to continuously
improve the quality of project delivery and promote shared
accountability for results.
- Work
with the program team to develop and adapt appropriate M&E
instruments for tracking implementation progress, assessing
project outcomes, and for operations research and learning purposes
based on the needs of AKA’s various projects;
- Work
with the technical team to conduct field monitoring and/or data validation,
gather data for operations research and learning purposes, and ensure
accuracy of all data collection processes;
- Supervise
the M&E coordinator, Communications Coordinator and Database
Administrator
- Prepare
reports on results in a format useful for programmatic decisions by
management, quarterly reporting, and in compliance with Donors
procedures and agreements in the awards; and organizational requirements
and standards;
- With
the guidance of the Executive Director and AKA senior Management, lead
data-sharing sessions with the technical team on a regular basis to
facilitate the interpretation of data/results from both M&E and
technical perspectives together; and
- Perform
regular field visits to ensure the quality of data collected by Program
staff and to verify the accuracy of reported data
- Perform
other duties as assigned by AKA Executive Director.
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Reporting
- Lead
the compilation of organizational monthly, quarterly and annual
technical reports
- Lead
the compilation of monthly, quarterly and annual donors ’s reports based
on agreements
- Supervise
the Communication Coordinator to develop communications materials
including quarterly newsletters, website and other materials
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Management
Information System
- Oversee
the management of projects’ MIS systems and ensure quality data is
collected
- Ensure
timely uploading of progress information into donor MIS system.
- Perform
all types of quantitative analyses (descriptive and inferential
analyses) using appropriate software (SPSS and/or STATA) as necessary
for research and evaluations.
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Research
and learning
- Design
and coordinate evaluations and research activities and ensure effective
and ethical data collection.
- Supervise
the development of research data collection tools
- Document
good practices, lessons learned and feedback captured from program
participants to influence and guide the design and implementation of our
programmes
- Organize
learning events and workshops to document lessons learnt, good practices
and areas for improvement.
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Capacity
Building
- Identify
capacity gaps and work with the Executive Director to build the capacity
of AKA staff, especially the M&E Staff, as well as partners to
ensure smooth implementation of quality M&E systems and improved
partner capacity over time;
- Provide
orientation/training to M&E staff periodically.
- Identify
learning and training opportunities for M&E and other staff and work
as a mentor and role model for staff.
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SKILLS,
BEHAVIOURS AND QUALIFICATIONS
Essential
- Display
AKA core values of Integrity, Professionalism, Excellence, Innovation
and understanding of youth concept.
- Minimum
of Master’s degree in Statistics, Development Studies or any social
sciences discipline oriented toplanning, monitoring and evaluation
methods;
- At
least 5yearsof experience working in planning, monitoring, evaluation,
research,andaccountability in an NGO, research setting or public
institution
- At
least 2 years in program coordination
- Previous
experience managing a team
- Proven
capacity to supervise, train and coach staff;
- Experience
in program data management,
- Experience
conducting data analysis with a statistical package such as SPSS or
Stata
- Experience
with database management system
- Proven
experience in a technical capacity involving conducting
evaluations/research or leading evaluation/research teams and drafting
research/study reports,
- Proven
experience with robust quantitative and qualitative data collection and
analysis;
- Experience
conducting interviews and focus group discussions with young people and
communities;
- Strong
capacity and creativity in leading and facilitating participatory
methodologies to meaningfully engage beneficiaries and receiving their
feedback,
- Proven
capacity to compile and write strong progress reports for Donors,
- Ability
to work both in an advisory and a hands-on implementation capacity;
- Excellent
spoken and written communication skills in English and Kinyarwanda;
- Strong
The
ideal candidate will have:
- Previous
experience managing an M&E team
- Use
of data management electronic devices such as Tablets or Personal Data
Assistants (PDAs)
- Specific
experience of designing and managing MEL systems for USAID or MCF
projects
- Previous
experience building and managing MEL systems for youth
projects/organizations
- Previous
experience with organizational planning, learning or knowledge
management systems
- Previous
experience with communications and/or data visualization
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How
to Apply
- If
you are interested in this job and are confident you meet most of the
above criteria, do apply to the position by June 11th 2017
using the following email: eniragire@akazikanoze.org.
Kindly make sure you mention your salary expectation (or your salary
range) in your CV.
- While
we would like to let you know how you did, we will only be able to
contact shortlisted candidates
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