Objectives
The African
Development Bank office in Kigali (RWFO) has been established to strengthen
dialogue between the Bank and Government, development partners, the private
sector, and the civil society, in the design of its development policy and
programs, as well as on implementation, monitoring and evaluation of the
poverty reduction strategy. The office also seeks to assist the operational
functions of the Bank Group in launching and follow up of projects and programs
in Kenya. The major functions of the office fall under the major areas of:
country programming, project administration, promoting participation, regional
integration, and aid co-ordination, in line with the partnership principles and
with a view to increasing development effectiveness and impact. RWFO invites
applications from suitably qualified candidates to fill the following vacant
position. This is a local position, and posting will be in the Rwanda
Field Office (Kigali) of the African Development Bank Group.
Only applicants who
already have the right to live and work in Rwanda will be considered for this
position. The bank does not support applications for work permits and
relocation.
Administrative
and Finance Assistant (General Service category)
Under the overall
administrative authority of the Resident Representative, the Finance and
Administrative Assistant will undertake to implement the RWFO’s administrative
services including accounting and budgeting, human resources activities and
supervision of use of office facilities and resources. He/she will carry out
effective recording, control and management of Bank resources, the Office’s operational
activities in keeping with the Bank’s policies and guidelines.
Duties
and responsibilities
Budget
preparation and implementation:
- Participate
in drawing up the administrative budget of the Bank’s Office following the
schedule set by the Budget Department while taking into account the
particular investment needs of the Office; - Ensure
recording, up-dating and monitoring expenditure in accordance with the
Bank’s internal control rules and procedures - Report
periodically on the status of budget implementation and propose possible
revisions. - Establishing
procedures and controls to improve efficiency of service and identify cost
savings and promote efficient use of Bank resources. - Advise
the management on methods to improve control environment in the Field
Office
Finance and
Accounting
- Ensure
timely payments of all bills for RWFO in line with established financial - procedures
and regulations. - Ensuring
proper documentation of payment vouchers and all other supporting - documents.
- Process
for payment and maintain individual staff mission expenditure; advances - and
balances - Keep
and maintain daily updates of all the required Field Office books
of accounts, records, inventory and files in order, and all financial
transactions captured and entered in SAP - Produce
for review and final approval of the Resident Representative, all the - Office
monthly financial and budget execution reports - Undertake
timely preparation and verification of reports, statements and schedules
for auditing of the Country Office activities
Human Resources
Management
- Keep
all staff records/Files up-dated - Up-date
and submit monthly reports on personnel management - Manage
office staff benefits in accordance with the Human Resources policy
and instructions in force
General
Administration: institutional procurement of goods and services and
Management of property and equipment
- Undertake
procurement of goods and services in keeping with the Bank’ rules and
procedures - Manage
the preparation and monitoring of service providers’ contracts - Keep
stock of Office supplies and inventory of Bank property and equipment - Management
of office vehicles in accordance with the bank’s transport policy and
instructions in force. - Ensure
the quality of Bank facilities in Rwanda, including workspaces, property
and equipment as well as service provision relating to the upkeep,
maintenance and security of facilities according to
Bank standards - Organize,
supervise and monitor the activities of administrative staff and
ensure appropriate training for the latter in order to obtain quality
services; - Ensure
all administrative documents necessary for the proper functioning of the
office and staff are obtained from the relevant authorities - Proper
management and control of office stores and petty cash - Ensure
administrative support to all the Field Office staff and bank’s visiting
mission as required - Ensure
that proper filing is undertaken in the Field Office; - Ensure
that proper control mechanism and segregation of duties are in place, and
that Bank procedures are fully implemented.
Selection
Criteria
Including
desirable skills, knowledge and experience
- At
least a Bachelor’s degree in Business Administration, Accounting, and/or
Finance; combined with membership to an internationally recognized
professional accounting body (e.g. CA, CPA, ACCA) with knowledge and
experience in administrative; financial accounting and full range of
office support work, with a high level of sustained performance - At
least five years of relevant work experience and experience in a similar
post in a multilateral organization will be considered an advantage - Thorough
knowledge and use of all relevant computer software and the ability to
help organize data and information retrieval systems - Strong
interpersonal and verbal communication skills - Proven
ability to work effectively in a team-oriented, multicultural environment
and to function effectively as a member of various groups - Competence
in the use of Bank standard software (SAP, Word, Excel, Access, MS
Projects and PowerPoint) - Strong
written and verbal communication skills in English. Knowledge of French
will be considered an advantage.
Terms of
Employment
Three years on a
fixed-term contract with possibilities of renewal based on performance. This
position does not attract international terms and conditions. The post holder
will be considered as local staff and will therefore not have international
status.
Application
Details
Only applicants who
fully meet the Bank’s requirements and are being considered for interview will
be contacted. Applicants will only be considered if they submit a fully
completed Personal History Form (PHF), available online from the Bank’s web
site, and attach a comprehensive Curriculum Vitae (CV) indicating their date of
birth and nationality. The President, ADB, reserves the right to appoint a
candidate at a lower level.
Document
download
Financeand Administration Assistant – Field Office (316 KB)
Apply
online
To apply for this
position, you need to be national of one of AfDB member countries.
Only
applicants who fully meet the Bank’s requirements and are being considered for
interview will be contacted.
Applicants will only be considered if they submit an online application, and
attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the
right to appoint a candidate at a lower level. The African Development Bank is an equal
opportunities employer and female candidates are strongly encouraged to apply: www.afdb.org/jobs
Sunday, 10 February 2013
