AfDB Accounts Clerks Job Vacancy in Ghana

Job Description

Objectives

The primary role of the
Administrative Expenses Division (FFCO.2) is to provide efficient transaction
processing services with respect to the capital and
administrative expenses of
the Bank and of all bilateral funds. Under the auspice of the Financial
Control Department (FFCO), The Division FFCO2 not only ensures that expenses
incurred are in accordance with Bank policies, but also actively seeks
opportunities for savings for the Bank’s in the management of expenses. This
position is to ensure prompt processing of Per Diem and advance relating to
official missions and travels. Follow-up, verify and analyze and calculate
reimbursement claims of staffs members and elected officers.

Duties and
responsibilities

Under the supervision of the
Division Manager, FFCO.2, the incumbent will perform the following functions:

Payment of Per Diems and
advances

• Receive Trips created by the department for Missions and
  Travels of their staff.
• Ensure that information contained in the trips is
  complete and process Per Diems for payment in the currency requested.
• Resolve issues in collaboration with relevant departments
  for example, SAP Competence Centre.
• Generate accounting entries, by preparing the
  disbursement vouchers, for the payment of per Diems and missions advances.
• Ensure that payment proposals are generated for Per
  Diems and advances are processed.
• Following submission of payment proposal, follow up with
  Treasury to ensure that Per Diems and mission advances are promptly paid
  to clients.

Processing of reimbursement
Claims

• Follow up on claims that staff and Elected Officers’
  have not submitted following travel missions.
• Receive claims for reimbursement of mission expenses and
  ensure that they are processed and approved.
• Verify hotel bills, receipts, etc. submitted by clients
  as justification for reimbursement of travel mission expenses.
• Prepare accounting entries for returned traveler’s
  cheques and other refunds to the Bank.
• Ensure reimbursement mission claims to staff and
  deduction from staff accounts where relevant following processing.

General duties

• Prepare necessary accounting entries to regularize
  account balances.
• Perform any other work related assignments delegated.

Selection
Criteria

• A minimum of Bachelor’s degree in Accountancy,
  Management or equivalent relevant qualification.
• A Minimum of four (4) years of relevant work experience
  gained in a similar position.
• Work experience gained in a similar Financial
  Multilateral Institution or other institution.
• Strong customer skills, ability to multitask, and
  attention to detail.
• Strong verbal and written communication skills in
  English and/or French.  Working knowledge of the second language will
  be an advantage.
• Competence in the use of Bank standard software (Word,
  Excel, Access and PowerPoint).
• Knowledge and proficiency in the utilization of SAP ERP
  system.

Information on the
position: This position does not attract international terms and
conditions (Incumbents
of the post will be considered as local staff and will therefore not have
international status).

How to Apply