Advert
for Recruitment of Program Assistant/Driver
for Recruitment of Program Assistant/Driver
Position:
2
2
Purpose
of the position
of the position
To
contribute to the key objective of the Actionaid programme as well as providing
support in Administration function by providing reliable services to both local
and international visitors, partners and safe driving of the project vehicle
and ensure its regular maintenance with Monthly report.
contribute to the key objective of the Actionaid programme as well as providing
support in Administration function by providing reliable services to both local
and international visitors, partners and safe driving of the project vehicle
and ensure its regular maintenance with Monthly report.
Major
Responsibilities
Responsibilities
- Support
the project manager in operationalization of activities of the project in
relation Donor requirements and ActionAid Rwanda’s Vision and Mission. - Assist
in the day-to-day operations of team’s programs and setting up plans and
ensuring timelines are met. - Assist
in Project M&E related activities including local visits - Assist
the project Manager to schedule appointments and meetings for stakeholders
and prepare critical support to partners and line manager - Provide
information regarding project and programme, policies and procedures to
internal and external contacts. - Ensure
internal and external mail distribution and collect mails/courier to and
from the respective destination. - Prepare
correspondence, data, and other information as may be required by the
project manager and project accountant. - Support
the project manager and accountant in administration needs like Logistics,
office security, inventory management, etc.… - Support
both project manager and accountant in preparing various requests for
payments, activities implementation, workshops, trainings, travels etc… - To
manage the use of the vehicle so that the needs of the department are met
in a timely and cost-efficient manner, and to drive carefully,
thoughtfully and ensure the safety of the vehicle and bide by AA vehicle
management policy as well as keeping the log book. - To
keep the vehicle safe and clean, regular checking (fuel, engine, tyres and
body) and ensure service is done on the right time. - To
report vehicle mechanical problems promptly and recommend possible actions
to fix the problems to ensure effective running of the project activities. - Be
well informed about the vehicle budget levels. - Adhere
and uphold to organizational policies pertaining rules, regulations and
values in driving. - Maintain
record and non-record filing systems and ensure that records are archived.
Other
External Responsibilities
External Responsibilities
- Building
a good name for the organization by showing good conduct to the public in
places visited and also to staff being driven, as well as being courteous
to other road users. - Liaising
with Admin to ensure all statutory vehicle documentation i.e. Road
licenses, vehicle inspection, insurance covers, are up to date and are on
the vehicles. - Apply
the regulations of the Highway Code in the course of driving AAIR vehicle. - Understand
and apply basic first aid and firefighting principles for the vehicle and
passengers. - Carry
out daily vehicle inspections to make sure all systems are fully
operational for optimum all weather usage. - Understand
the basic principles of vehicle mechanics so as to identify defects as
they develop and report them promptly for rectification. - To
carry out other work related duties as assigned in the office by
supervisor
Critical
Competences
Competences
- Experience
in international development work - Computer
skills(Microsoft Work, Excel and Power Point) with a certificate - Knowledge
and skills of logistics and stores Management - Experience
of community based work especially working with local partners, Local
authorities and development Partners - Ability
to collect stories of change and case studies and report writing - Must
have valid driving License class B, C & D - Must
have communication skills - Ability
to solve complex conflicts - Should
have negotiation skills - Ability
to organize, coordinate, Plan and make priorities
Qualifications
- At
least advanced level (A-Level) certificate. - Certificate
of completion of training in motor mechanics for a recognized TVET
Institute in Rwanda at least for 1 year
- Driving
experience of at least 3 years in NGO setting certified by service
certificates - Able
to read, write and communicate fluently in English, French, Kinyarwanda
and Kiswahili. - Aware
of security issue and strategies of response to danger. - Must
be regularly punctual and time keeping. - Task
oriented, self-confidence, quick learner with high level of integrity and
a team player. - Be
able to work with people of diverse cultural backgrounds within and
outside ActionAid Rwanda. - The
position will be based in Nyanza LRP with frequent travel to
Gisagara,Nyaruguru,Karongi,Musanze District and Kigali.
Application
forms are requested from the Rwanda.jobs@actionaid.org
an official recruitment email of Actionaid International Rwanda.
forms are requested from the Rwanda.jobs@actionaid.org
an official recruitment email of Actionaid International Rwanda.
NB:
Applications which are not in the required application forms will not be
accepted.
Applications which are not in the required application forms will not be
accepted.
ActionAid
is an equal opportunity Employer. Female candidates are strongly encouraged to
apply. Only shortlisted candidates will be contacted for
interviews.
is an equal opportunity Employer. Female candidates are strongly encouraged to
apply. Only shortlisted candidates will be contacted for
interviews.
ActionAid
International Rwanda Management
International Rwanda Management
How
to apply
to apply
Mark
in the subject line: The position you are applying for – Program
Assistant/DriverInterested and Qualified candidates should submit in filled
application forms to Rwanda.jobs@actionaid.org
not later than Tuesday 14th March, 2017 at 05:00pm.
in the subject line: The position you are applying for – Program
Assistant/DriverInterested and Qualified candidates should submit in filled
application forms to Rwanda.jobs@actionaid.org
not later than Tuesday 14th March, 2017 at 05:00pm.
Application
forms can be downloaded from this link below:
forms can be downloaded from this link below:
An
official recruitment email of Actionaid Rwanda.
official recruitment email of Actionaid Rwanda.
NB:
Applications which are not in the required application forms will not be
accepted.
Applications which are not in the required application forms will not be
accepted.
Actionaid
Rwanda is an equal opportunity Employer. Female candidates are strongly
encouraged to apply. Only shortlisted candidates will be contacted for
interviews.
Rwanda is an equal opportunity Employer. Female candidates are strongly
encouraged to apply. Only shortlisted candidates will be contacted for
interviews.
