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3/7/2015
The President’s Malaria Initiative / Africa Indoor
Residual Spraying (PMI/AIRS) Project funded by the President’s Malaria
Initiative (PMI/ USAID), provides support in planning and implementation of IRS
program in Rwanda, in collaboration with the Ministry of Health (MOH), with the
overall goal of reducing the burden of malaria. This is through conducting
cost-effective commodity pro
Residual Spraying (PMI/AIRS) Project funded by the President’s Malaria
Initiative (PMI/ USAID), provides support in planning and implementation of IRS
program in Rwanda, in collaboration with the Ministry of Health (MOH), with the
overall goal of reducing the burden of malaria. This is through conducting
cost-effective commodity pro
curement and logistics systems, access to technical
expertise, training and timely implementation of IRS in districts affected by
malaria. The PMI/AIRS project is implemented by Abt Associates Inc.
Abt Associates is seeking to fill various temporary
district and sector positions for the Africa Indoor Residual Spraying (AIRS)
Rwanda project. These positions will be based at various district locations in
Rwanda.
district and sector positions for the Africa Indoor Residual Spraying (AIRS)
Rwanda project. These positions will be based at various district locations in
Rwanda.
1. DISTRICT INFORMATION EDUCATION AND COMMUNICATION
(IEC) ASSISTANTS (3 POSITIONS)
(IEC) ASSISTANTS (3 POSITIONS)
SPECIFIC RESPONSIBILITIES:
• Organize district level mobilization campaigns for
IRS activities in collaboration with district health officials and promote the
IRS project in the community
IRS activities in collaboration with district health officials and promote the
IRS project in the community
• Coordinate district IEC and public relation
activities in the district
activities in the district
• Coordinate training session for community mobilizers
• Prepare District Mobilization plan for IEC
activities
activities
• Supervise and monitor mobilization and IRS
implementations in the district
implementations in the district
• Mobilize communities through organizing workshops in
collaboration with local leaders
collaboration with local leaders
• Document all mobilization activities and share
results with the IRS team
results with the IRS team
• Produce daily updates and submit weekly reports to
District Coordinator.
District Coordinator.
QUALIFICATIONS:
• A Bachelor’s degree in social science, Public
Health, or a related field;
Health, or a related field;
• At least 2 years of experience in handling IEC
activities at community level with an established organization;
activities at community level with an established organization;
• Should have at least 2 years of supervisory experience;
• Excellent communication skills;
• Good communication skills including spoken and
written English, knowledge of Kinyarwanda is compulsory;
written English, knowledge of Kinyarwanda is compulsory;
• Willingness and flexibility to work long hours;
• Computer skills (Excel and Microsoft Word);
• Preference will be given to those with prior IRS
training and experience.
training and experience.
2. LOGISTICS ASSISTANTS (3 POSITIONS)
SPECIFIC RESPONSIBILITIES:
• Facilitate the purchase of required commodities in
field stations;
field stations;
• Ensure proper management of district warehouse in
accordance with Abt Associates and USAID regulations;
accordance with Abt Associates and USAID regulations;
• Ensure vehicle log books are completed accurately by
drivers;
drivers;
• Oversees the district logistics operation in
collaboration with the District Coordinator and Logistics Coordinator;
collaboration with the District Coordinator and Logistics Coordinator;
• Collect supply requests from project sites and
liaise with the Logistics Coordinator and District Coordinator to monitor
progress of dispatch of requested. Supplies to field warehouses and stores;
liaise with the Logistics Coordinator and District Coordinator to monitor
progress of dispatch of requested. Supplies to field warehouses and stores;
• Plan and organise daily and weekly projections of
logistics needs and movement in the district;
logistics needs and movement in the district;
• Assist in carrying out a quarterly inventory of all
Abt Associates equipment and stocks and report to the Logistics Coordinator;
Abt Associates equipment and stocks and report to the Logistics Coordinator;
• Ensure regular follow up of the hired project
vehicles in the field and solicit other vehicles when required for project
activities in liaison with the District Coordinator and Logistics Coordinator.
vehicles in the field and solicit other vehicles when required for project
activities in liaison with the District Coordinator and Logistics Coordinator.
QUALIFICATIONS:
• A Bachelor’s Degree in Logistics, Supply. Chain
Management, Business Administration, Management, Finances or a related field;
Management, Business Administration, Management, Finances or a related field;
• Minimum Vocational training in logistics,
procurement, supplies and management;
procurement, supplies and management;
• At least 2 years plus 6 months supervisory
experience in handling basic Logistic and procurement issues in an established
organization;
experience in handling basic Logistic and procurement issues in an established
organization;
• Willingness to work for long hours;
• Preference given to those with prior IRS training
and experience.
and experience.
3. DISTRICT STOREKEEPERS (4 POSITIONS)
SPECIFIC RESPONSIBILITIES
• Keep and update stock cards of each item in the
district warehouse;
district warehouse;
• Submit weekly and monthly reports on the district
warehouse;
warehouse;
• Take care of the cleanliness and the good
maintenance of the district warehouse;
maintenance of the district warehouse;
• Oversee daily store operations and maintain stocks
according to prescribed inventory system;
according to prescribed inventory system;
• Ensure proper storage and identification of all IRS
commodities;
commodities;
• Keep track of receipts, records and withdrawals of
all IRS commodities in the district warehouse;
all IRS commodities in the district warehouse;
• Conduct weekly field supervisions in the sector
stores and ensure proper recording of IRS materials at sector stores;
stores and ensure proper recording of IRS materials at sector stores;
• Ensure timely replenishment of needed supplies in
consultation with the Logistics Assistant and Logistics Coordinator.
consultation with the Logistics Assistant and Logistics Coordinator.
QUALIFICATIONS:
• A Bachelor’s Degree in Logistics, Supply Chain
Management, Business Administration, Management, Finances or a related field;
Management, Business Administration, Management, Finances or a related field;
• Vocational training in store keeping, purchasing and
supplies management or a related field;
supplies management or a related field;
• At least 1 year experience managing a project store;
• Previous experience in stock management,
tagging and dispatch will be added advantage;
tagging and dispatch will be added advantage;
• Preference given to those with prior IRS training
and experience.
and experience.
4. FINANCE ASSISTANTS (4 POSITIONS)
SPECIFIC RESPONSIBILITIES:
• Work closely with the Senior Finance &
Administration Manager to establish and implement proper accounting procedures,
systems and internal controls;
Administration Manager to establish and implement proper accounting procedures,
systems and internal controls;
• Create and share financial data from field sites
besides verifying the accuracy of information/support documentations and
reasonableness of costs;
besides verifying the accuracy of information/support documentations and
reasonableness of costs;
• Assist in monitoring debtors and creditors and
reconcile the debtors and creditors records at the field station;
reconcile the debtors and creditors records at the field station;
• Organize the financial document filing system for
field office;
field office;
• Conduct payment processing for temporary field
workers by verifying daily work logs against the recommended payment rates per
day;
workers by verifying daily work logs against the recommended payment rates per
day;
• Assist the Senior Finance and Administration Manager
to ensure timely submission of expense reports, bank reconciliations and fund
requests;
to ensure timely submission of expense reports, bank reconciliations and fund
requests;
• Filling and records archiving in the field office.
QUALIFICATIONS:
• A Bachelor’s Degree in Finance, Accounting or a
related field;
related field;
• Vocational training in accounting or its equivalent
accounting/ Business Management;
accounting/ Business Management;
• Minimum of 2 years’ experience in the same capacity
supporting a donor funded project with strict adherence to financial management
policies and procedures;
supporting a donor funded project with strict adherence to financial management
policies and procedures;
• Preference given to those with prior IRS training
and experience.
and experience.
5. DATA ENTRY CLERKS (20 POSITIONS)
SPECIFIC RESPONSIBILITIES:
• Plan and organize daily, weekly and monthly
projections for data management needs;
projections for data management needs;
• Verifying data and ensuring entries are correct on
daily basis;
daily basis;
• Reviews data and correct any inconsistencies in
daily data forms;
daily data forms;
• Make sure all data forms are entered according to
defined variables;
defined variables;
• Managing all district data forms ensuring that data
is sorted and organized before data is passed for entry into the system;
is sorted and organized before data is passed for entry into the system;
• Working closely with project Database Manager to
correct data coding problems;
correct data coding problems;
• Working closely with Database Manager to ensure
correct data is captured;
correct data is captured;
• Working in liaison with the district coordinator in ensuring that required data is
timely sent to Database Manager;
timely sent to Database Manager;
• Backing up the database on daily basis;
• Perform other duties as assigned by Database Manager
and other supervisors.
and other supervisors.
QUALIFICATIONS:
• Vocational training, database management or relevant
field;
field;
• 1 year experience in data entry and supervision of
data teams in a health project;
data teams in a health project;
• Working knowledge of Micro soft Access database;
• Additional professional training in data entry preferred;
• Preference given to those with prior IRS data
training and experience.
training and experience.
6. SECTOR COORDINATORS (36 POSITIONS)
SPECIFIC RESPONSIBILITIES:
• Provide overall oversight, leadership, and
management of IRS activities at sector level;
management of IRS activities at sector level;
• Responsible for overseeing all daily administrative
operations for the sector, including allocation of spray teams to sector
supervisors and team leaders;
operations for the sector, including allocation of spray teams to sector
supervisors and team leaders;
• Supervises and provides direction to staff at the
sector;
sector;
• Responsible for managing sector level project
deliverables including planning and coordination of all activities for IRS
program in collaboration with District Coordinator;
deliverables including planning and coordination of all activities for IRS
program in collaboration with District Coordinator;
• Lead efforts in facilitating activities at the
sector level; ensure timely implementation and smooth operation of program
spraying activities;
sector level; ensure timely implementation and smooth operation of program
spraying activities;
• Provide oversight on property management and
inventory control at the sector;
inventory control at the sector;
• Collaborate with District Coordinator in
facilitating and conducting training programs for IRS spray operators,
mobilizers, washers, and guards at district level.
facilitating and conducting training programs for IRS spray operators,
mobilizers, washers, and guards at district level.
QUALIFICATIONS:
• Diploma in Environmental Health sciences, social
sciences, administration, logistics, supplies, management and other related
field;
sciences, administration, logistics, supplies, management and other related
field;
• At least 2 years supervisory experience in handling
supervisors of field teams;
supervisors of field teams;
• Must possess good communication and interpersonal
skills;
skills;
• Preference given to those with prior IRS training
and experience.
and experience.
7. SECTOR INFORMATION, EDUCATION AND COMMUNICATION
(IEC) ASSISTANTS (36 POSITIONS)
(IEC) ASSISTANTS (36 POSITIONS)
SPECIFIC RESPONSIBILITIES:
• Assist in coordinating Sector IEC and public
relation activities;
relation activities;
• Ensure proper distribution of IEC materials at cell
and village levels;
and village levels;
• Assist in organizing Sector level mobilization
campaigns for IRS activities in collaboration with Health Centre and Sector
authority officials;
campaigns for IRS activities in collaboration with Health Centre and Sector
authority officials;
• Assist in coordinating trainings for community
mobilizers at Sector level.
mobilizers at Sector level.
• Assist in supervising and monitoring of Mobilization
and IRS interventions in the field;
and IRS interventions in the field;
• Assist in mobilizing communities through organizing
workshops with the local leaders;
workshops with the local leaders;
• Document all mobilization activities and share
results with the IRS team.
results with the IRS team.
QUALIFICATIONS:
• A minimum of vocational training in public health,
social science or related field.
social science or related field.
• A certificate in a social science related field is a
plus.
plus.
• At least 2 years experience in handling
IEC/community mobilization activities with a reputable organization
IEC/community mobilization activities with a reputable organization
• Should have at least 2 years of supervisory
experience.
experience.
• Willingness to travel to difficult locations and
meet with communities
meet with communities
• Excellent communication skills including spoken and
written English & Kinyarwanda.
written English & Kinyarwanda.
• Preference given to those with prior IRS training
and experience.
and experience.
8. SECTOR STOREKEEPERS (36 POSITIONS)
SPECIFIC RESPONSIBILITIES:
• Keep and update stock cards of each item in the
sector store;
sector store;
• Submit weekly and monthly reports on the sector
store;
store;
• Take care of the cleanliness and the good
maintenance of the sector store;
maintenance of the sector store;
• Oversee daily store operations and maintain stocks
according to prescribed inventory system;
according to prescribed inventory system;
• Ensure proper storage and identification of all IRS
commodities;
commodities;
• Keep track of receipts, records and withdrawals of
all IRS commodities in the sector store;
all IRS commodities in the sector store;
• Ensure timely replenishment of needed supplies in
consultation with the Logistics Assistant and District Storekeeper.
consultation with the Logistics Assistant and District Storekeeper.
• Collaborate with Sector coordinator in facilitating
training programs for IRS spray operators, washers and guards at sector level.
training programs for IRS spray operators, washers and guards at sector level.
QUALIFICATIONS:
• Diploma in Logistics, Supply Chain Management,
Business Administration, Management, Finances or a related field;
Business Administration, Management, Finances or a related field;
• Vocational training in store keeping, purchasing and
supplies management or a related field;
supplies management or a related field;
• At least 1 year experience managing a project store;
• Previous experience in stock management, tagging and
dispatch will be added advantage;
dispatch will be added advantage;
• Preference given to those with prior IRS training
and experience.
and experience.
9. SECTOR SUPERVISORS (111 POSITIONS)
SPECIFIC RESPONSIBILITIES:
• Provide hands-on leadership and management of daily
spray activities in the allocated spray areas by the sector coordinator;
spray activities in the allocated spray areas by the sector coordinator;
• Responsible for overseeing all daily administrative
operations for the sector, including allocation of team leaders to spray
operators;
operations for the sector, including allocation of team leaders to spray
operators;
• Responsible for managing project spray area
deliverables including planning and coordination of all IRS activities in
collaboration with sector coordinator;
deliverables including planning and coordination of all IRS activities in
collaboration with sector coordinator;
• Responsible for safety, care, and recommended use of
the spray pumps, insecticides, and other personal protection equipment (PPE)
during spraying period by spray operators;
the spray pumps, insecticides, and other personal protection equipment (PPE)
during spraying period by spray operators;
• Reconciles daily attendance and work schedule sheet
completed by spray operators and team leaders before submitting same to sector
coordinator for payments;
completed by spray operators and team leaders before submitting same to sector
coordinator for payments;
• Provide oversight on personal protection equipment
(PPE) and inventory control at the sector;
(PPE) and inventory control at the sector;
• Collaborate with Sector coordinator in facilitating
training programs for IRS spray operators, washers and guards at sector level.
training programs for IRS spray operators, washers and guards at sector level.
QUALIFICATIONS:
• Minimum high school education. Vocational training
in public health is an added advantage;
in public health is an added advantage;
• At least 1 year experience in handling supervision
of field teams engaged in a health project;
of field teams engaged in a health project;
• Previous experience working with teams in the
community will be added advantage;
community will be added advantage;
• Additional training in basic administration is
desired;
desired;
• Preference given to those with prior IRS training
and experience.
and experience.
HOW TO APPLY:
Candidates who meet the above requirements should
submit application letter and detailed CV with contact information (including
telephone & email) indicating the Title
of the position, they are applying for in the subject line to irsprojectwanda@gmail.com
on or before 3rd July 2015. Once again this will be a
temporary engagement lasting less than 60 days. You can only apply for one
position. Canvassing or calling will lead to your automatic disqualification
for further candidacy.
submit application letter and detailed CV with contact information (including
telephone & email) indicating the Title
of the position, they are applying for in the subject line to irsprojectwanda@gmail.com
on or before 3rd July 2015. Once again this will be a
temporary engagement lasting less than 60 days. You can only apply for one
position. Canvassing or calling will lead to your automatic disqualification
for further candidacy.
Abt Associates is an equal opportunity employer and
strongly encourages women to apply for these positions”.
strongly encourages women to apply for these positions”.
Only short listed candidates will be contacted
