Anton Murray Consulting ,Administration Assistant Jobs in Australia

• Minimum
  6 months experience required
• $50k
  base
• Leading
  international stockbroking firm

nd wealth management services including
financial planning, margin lending and managed funds investments.

An exciting opportunity exists in their Sydney office for an Administration
Assistant. A key function of this role is to provide operational support to the
Branch with administrative, operational and compliance functions within a high
volume, time critical environment.

In this role, you will be responsible for the following:

• Answer incoming calls in a cordial, professional and timely manner.
• Scanning
• General administrative duties including arranging meetings, taking minutes,
maintaining business supplies, collating and dispatching documents, filing,
faxing
• Assist with the general administration, coordination and communication in the
Branch
• Assist with the co-ordination of client events, seminars, research and
company presentations including room bookings, catering and multimedia set up
• Manage office supplies including ordering and monitoring usage.
• Stock and ensure servicing of office equipment.
• Organise Branch meetings, functions and social events as required.
• Diary management
• Booking Meeting Rooms including catering and refreshments
• Arrange couriers and co-ordinating mail.
• Assist with processing New hire and leavers
• Process Branch invoices
• Maintain staff list/documents and updating internal systems
• Booking travel and arranging itineraries for staff
• Compile and reconcile expense claims
• Archiving documents
• Assist with the Access Card requirements of the Sydney Branch
• Correspondence – distribution of mail, timely distribution of all faxes
(incoming and outgoing), daily open order report, monitor correspondence in
conjunction with Branch Manager to ensure adherence to Correspondence Policy
• Logging IT requests and building maintenance requests for the floor

Qualifications
• At least 6 months prior administration, PA or reception experience from a
professional services environment
• Excellent communication and interpersonal skills
• Ideally some Wealth Management/ financial planning or Stockbroking office
admin, or reception, PA experience
• Professional presentation and strong attention to detail
• Strength in organisational ability and the ability to work unsupervised
• High level of initiative, ability to prioritise and multi-task
• A proactive approach and high level of reliability and punctuality

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