International Fertilizer Development Center Consultant - Develop Operating Procedures for Fertilizer Distribution System, Kigali

Tracking Code 20120063 Job Description

Consultancy
Services Required to Develop Standard Operating Procedures for the Fertilizer
Distribution System in Rwanda

1. IFDC/PReFER
(PRIVATIZATION OF RWANDA’S FERTILIZER IMPORT AND DISTRIBUTION SYSTEM) requires
the services of an experienced consultant to develop standards for process and
procedures of practices, activities and tasks that shall be undertaken by a
private lead fertilizer distribution system in Rwanda;

2. IFDC/PReFER
invites qualified and experienced consultants to submit their proposals for the
services as indicated in details within the terms of reference;

3. Technical
and Financial proposals must be separated and each in its own envelop marked
“TECHNICAL PROPOSAL” or “FINANCIAL PROPOSAL” accordingly.
The consultant will also submit a timeline and express his/her availability to
realize the study;

4. Well printed
proposals (Technical and Financial), properly bound and presented in four
copies one of which is the original must reach IFDC/PReFER Chief of Party at
the address mentioned above not later than February 15th, 2013, at
16:30. Late bids will be rejected;

5. The outer
envelop should clearly indicate the tender name and title;

6. Enquiries
regarding this tender may be addressed to IFDC/PReFER through e-mail:

to Catherine
Uwitonze at cuwitonze@ifdc.org

and copy to:
Charles Murekezi at charlesmurekezi@yahoo.co.uk

Title:
Consultant to Develop Standard Operating Procedures for the Fertilizer
Distribution System

Terms of
Reference

I. Background

MINAGRI is
developing a private led fertilizer distribution system that shall guarantee
sustainable supply of sufficient quantities of fertilizers to farmers, timely
and in a cost effective manner. This task is being implemented by the
Fertilizer Program in partnership with IFDC, the private sector and other
public sectors institutions. MINAGRI requires the services of an experienced
consultant to develop standards for process and procedures of practices,
activities and tasks that shall be undertaken by a private lead fertilizer
distribution system in Rwanda.

II. Purpose, Objective and Scope

The purpose of
this assignment is to develop Standard Operating Procedures (SOPs) for process
undertaken for Fertilizer importation and fertilizer distribution within the
country to ensure operational efficiency.

The objective
of the assignment is to develop specific SOPs on the following:

a) Fertilizers
importation;

b) The
enterprise management of fertilizer distributors and agro dealers;

c) Transactions
between: i. importers and distributors, ii. Distributors and Agro-dealers, and
iii. Agro-dealers and farmers;

d) Acquisition
and/or provision of fertilizer credit by fertilizer chain actors;

e) Recovery of
fertilizer credit;

Scope: The
consultant shall review the current processes within the Fertilizer Program and
the fertilizer distribution system. She or He will be required to review
reports pertaining to the fertilizer distribution system. Additionally, the consultant
shall be required to gather information from MINAGRI, Districts, Distributors,
Agro dealers, Farmers and stakeholders. The consultant is required to prepare
an analytic report on the current procedures in the fertilizers distribution
chain, identifying gaps and weaknesses and propose appropriate operating
procedures.

III. Deliverables

The consultant
shall develop a detailed document outlining the Standard Operating Procedures
for practices, activities and tasks undertaken by the Distributors, Agro
dealers and private entities that shall engage in fertilizer procurement. The
consultant shall prepare and present reports to be discussed by stakeholders as
follows: (i) A draft report and Power Point Presentation of the analysis of the
current fertilizer distribution processes and propose operating procedures,
(ii) A revised report highlighting proposed operating procedures incorporating
comments from stakeholders for validation, and (iii) A Final document detailing
standard operating procedures for the Fertilizer Program and the fertilizer
distribution system.

IV. Duration

This assignment
shall be for 2 months with effect from the time of signing the contract. The
consultant is responsible for planning his or her schedule and setting up
meetings with stakeholders involved in fertilizer distribution. A validated
Standard Operating Procedures manual shall be expected by the end of the
contract duration.

Required Skills

Minimum of a Masters degree in Agri-business,
Business Management and Administration, Agricultural Development or
related field
Excellent communication skills, an excellent
command of English or French and working knowledge of the other
Excellent time management skills, able to deliver
high quality outputs on time

Required Experience