Improved Services for Vulnerable Populations (ISVP) Program
Position Title: Finance and Operations Director,
Rwanda – Improved Services for Vulnerable Populations (ISVP) Program
Rwanda – Improved Services for Vulnerable Populations (ISVP) Program
Requisition Number: 14-0129
Location: Kigali, Rwanda
Department Overview:
Pact seeks a Finance and Operations Director for the
proposed USAID-funded five-year Rwanda Improved Services for Vulnerable
Populations (ISVP) Activity to improve and sustain the hea
proposed USAID-funded five-year Rwanda Improved Services for Vulnerable
Populations (ISVP) Activity to improve and sustain the hea
lth and social
well-being of Orphans and Vulnerable Children (OVC) and People Living with
HIV/AIDS (PLHIV), their households, and communities in Rwanda. This position is
contingent upon award.
Position Purpose:
Reporting to the DCOP, the Finance and Operations
Director is responsible for all financial and operational matters within the
project, including managing financial systems, generating financial reports,
tracking expenses, administering sub-awards, managing finance and operational
issues and staff at headquarters and supporting staff in district offices.
Director is responsible for all financial and operational matters within the
project, including managing financial systems, generating financial reports,
tracking expenses, administering sub-awards, managing finance and operational
issues and staff at headquarters and supporting staff in district offices.
Key Responsibilities:
General Financial Management
• Design and implement systems and procedures
following Pact standards adapted to handle specific country constraints and
conditions, yet ensuring effective internal controls and minimizing risks.
following Pact standards adapted to handle specific country constraints and
conditions, yet ensuring effective internal controls and minimizing risks.
• Supervise the finance team in reviewing cash
receipts and disbursement transactions such as but not limited to travel,
advances and liquidations of sub-grantee expenses, and vendor transactions –
ensuring adequacy of supporting documents and appropriate cost accounting
allocations.
receipts and disbursement transactions such as but not limited to travel,
advances and liquidations of sub-grantee expenses, and vendor transactions –
ensuring adequacy of supporting documents and appropriate cost accounting
allocations.
• Work with the relevant Departments (Programs,
M&E, etc.) on integrated management of all project finances to ensure
effective use of resources in order to achieve program objectives in compliance
of all donor requirements.
M&E, etc.) on integrated management of all project finances to ensure
effective use of resources in order to achieve program objectives in compliance
of all donor requirements.
• Provide training and/or guidance to field staff on
Pact policies, procedures and requirements; donor guidelines, procedures and
requirements; rules and regulations.
Pact policies, procedures and requirements; donor guidelines, procedures and
requirements; rules and regulations.
• Review monthly Financial Reports from field programs
for completeness and accuracy; ensure appropriate budget approvals, and submit
to HQ Finance department.
for completeness and accuracy; ensure appropriate budget approvals, and submit
to HQ Finance department.
Sub-award Management
• In collaboration with the Agreements Management
Department, design, develop, and adapt policies, guidelines and criteria for
the management of sub-recipient and subcontractor financing using the Pact
worldwide standards for the conditions and constraints of the specific country.
Department, design, develop, and adapt policies, guidelines and criteria for
the management of sub-recipient and subcontractor financing using the Pact
worldwide standards for the conditions and constraints of the specific country.
• Oversight of and coordination with the grants unit
as well as training/mentoring of staff where necessary in the financial
management of the programs’ grant agreements with local and international
NGO’s.
as well as training/mentoring of staff where necessary in the financial
management of the programs’ grant agreements with local and international
NGO’s.
• Supervise regular site visits by finance staff to
conduct site visits to audit partner transactions matching expenditures to
adequate supporting documentation.
conduct site visits to audit partner transactions matching expenditures to
adequate supporting documentation.
• Support financial management of sub-grants including
processing advances/liquidations, monitoring/compliance visits and close-out
procedures.
processing advances/liquidations, monitoring/compliance visits and close-out
procedures.
• Equip staff to provide technical assistance to local
NGO’s in the area of financial management and sub contract compliance.
NGO’s in the area of financial management and sub contract compliance.
• Coordinate with other Departments for
training/mentoring of sub-grantees where necessary in the administration of the
program’s sub-agreements with partners.
training/mentoring of sub-grantees where necessary in the administration of the
program’s sub-agreements with partners.
Budgeting and Financial Planning
• Oversight of budget preparation, processes, and
management in conjunction with the relevant program managers, including the development
and review of relevant standard costs and scales for the programs. Track
expenditures and provide justification for allocations and reclassifications,
when required.
management in conjunction with the relevant program managers, including the development
and review of relevant standard costs and scales for the programs. Track
expenditures and provide justification for allocations and reclassifications,
when required.
• Approve journal vouchers and ensure accurate,
current, and complete entries into the financial management system including
ensuring adequate supporting documentation
current, and complete entries into the financial management system including
ensuring adequate supporting documentation
• Assist in development and tracking of budgets for
field programs.
field programs.
Basic Requirements:
• Master’s degree or higher in financial management,
accounting, financial analysis, development finance, budgeting, macroeconomics,
and/or applied economics, or a closely related field is required;
accounting, financial analysis, development finance, budgeting, macroeconomics,
and/or applied economics, or a closely related field is required;
• At least 5 years of progressively responsible
experience in accounting, auditing or financial management or equivalent.
experience in accounting, auditing or financial management or equivalent.
• At least 5 years of experience with related programs
or projects;
or projects;
Preferred Qualifications:
• Ten years of progressively responsible experience in
accounting, auditing or financial management or equivalent;
accounting, auditing or financial management or equivalent;
• Ten years of experience with related programs or
projects;
projects;
• Knowledge of applicable USAID/USG rules and
regulations;
regulations;
• Ability to set-up financial regulation systems with
partner organizations to ensure efficient and accurate disbursement of funds;
partner organizations to ensure efficient and accurate disbursement of funds;
• Evidence of excellent interpersonal, management and
team development experience;
team development experience;
• Excellent written and oral communication skills in
English.
English.
All qualified applicants will receive consideration
for employment without regard to race, color, religion, sex, or national
origin. We are also an equal opportunity employer of individuals with
disabilities and protected veterans.
for employment without regard to race, color, religion, sex, or national
origin. We are also an equal opportunity employer of individuals with
disabilities and protected veterans.
Please view Equal Employment Opportunity Posters
provided by OFCCP here.
provided by OFCCP here.
How to apply:
To apply for this position, please visit our website
at www.pactworld.org
at www.pactworld.org