Save The Children, 8 JOBS Positions in Rwanda

Rwanda
Country Programme, Kigali Rwanda

BACKGROUND:

Save the Children is the world’s leading
independent organisation for children. We work in 120 countries. We work
together, wit

h partners, to inspire breakthroughs in the way the world treats
children and to achieve immediate and lasting change in their lives. Save the
Children works in seven regions in Rwanda with a current staff complement of
approximately 50 staff. SCI Rwanda Country Office seeks to hire qualified,
committed and experienced nationals to fill the following positions;

1.POSITIVE DISCIPLINE OFFICER (3
positions)

This is a Grade 4 position.

PURPOSE
OF POSITION:

Based in Burera, The Project Officers
are accountable for implementing positive discipline project activities in
specific sectors of Burera district

KEY AREAS OF ACCOUNTABILITY:

1. Project
implementation

· Organise and facilitate trainings on positive discipline

· Accompanying the trained parents, teachers and local leaders in process
to implementing positive disciple in schools and at home

· Organise community based campaign aiming at raising awareness on
Positive Discipline

· Supervise and coach trained teachers and parents associations’ members
to develop activity plans and monitor their implementation;

· Collaborate with local authorities to ensure the smooth implementation
of the project

·
Ensure
timely project monitoring reports are produced and submitted to project
coordinator

2. Monitoring,
Evaluation, Accountability and Learning / Research

· With the support of the MEAL officer, monitor, document and report the
level of implementation of PD in schools

· Regular collection data on project activities using monitoring tools

· Ensure that quality, monthly, quarterly and other reports are developed
and submitted in accordance with agreed schedules

3. Save the Children representation

·
Effectively
participate in coordination mechanisms with CP stakeholders in Burera district;

·
Ensure
that Save the Children’s CP/CRG programmes are represented at District level
fora and round-tables

JOB
REQUIREMENTS:

·
Degree
level in Social Sciences, education, psychology and any other related field

·
Demonstrable
skills and experience in project implementation, preferable having worked with
NGO

·
Problem-solving
and decision-making skills

·
Skills
in community mobilization

·
Skills
in training facilitation

·
Training
in areas of Child Protection and/or Child Rights Governance will be considered
as an asset

2. HR, ADMIN
&LOGISTICS OFFICER

This is a Grade 4 position.

PURPOSE
OF POSITION:

As a member of
the field office management team in Burera, the HR and Admin Officer
responsibility for spearheading HR and Administration matters of the Field
Office (FO). The HR and Admin Officer in
his/her capacity will be accountable for the provision of effective HR and
administration services in both emergencies and development programming
contexts at the field office level.

KEY AREAS OF ACCOUNTABILITY:

Human Resource Management

·
Administering the Human Resources function at
the field level and provide advice and support to the CP/CRG Programme manager
and field staff on application of policies and procedures as well as on other
HR related matters

·
Ensuring appropriate and adequate humanitarian
HR procedures are implemented at the field office where appropriate in order to enable rapid
emergency scale up

·
Provide ethical guidance / leadership at the
field Office in terms of implementation of HR policies and guidelines

·
Ensuring that field staff and Save the
Children Partners, and Associates are aware of and adhere to the Child
Safeguarding Policies

·
Taking charge of HR record management for all
staff and liaise with Country Office team to regularly update staff records

·
Support the HR Manager to ensure that
performance reviews are conducted as planned

·
Monitoring and advising on disciplinary
matters in accordance with established policies and procedures

Administration

·
Providing administrative support in the field
office, including the front office functions (general communications, receiving
of guests, e-mail, telephone and fax, postage, courier etc)

·
Processing and monitoring the payment of
utility bills

·
Facilitating the renewal of agreements for
Burera premises

·
Supervises the work of the cleaner and ensures
the daily cleanliness of the field office premises & efficient operation of
the kitchen

·
Overseeing the overall maintenance of Save the
Children office premises, facilities assets and equipment (physical work
environment) in Burera field office

·
Supporting the processing of all contracts and
leases before forwarding them to the HR and Admin Manager for signature

·
Ensuring compliance with Health and Safety
regulations

·
Maintaining a proper filing system and
ensuring all important documents are filed accordingly

Logistics
Support

·
Support
the field office with logistics requests as guided by the Logistics Coordinator

·
Ensure
that Save the Children minimum standards and logistics policies are implemented
and adhered to in the field office and that the requirements of the donor are
also adhered to.

·
Provide
advice and support to the programme on logistics whilst providing timely
reports

·
Ensure
systems in place to monitor pipeline and procurement expenditure on a monthly
basis and finance monthly payment projections

·
Carry
out any required procurement as per approved guidelines, procedures and forms
(Purchase Orders, Goods Received Notes, etc.)

·
Tracking
of all vehicles on the fleet, including movement planning and day-to-day
allocation.

·
Manage,
maintain and ensure repair of vehicles in safe and efficient work order.

·
Ensure
that vehicles are checked on a daily basis, and liaise with the Logistics
Coordinator to ensure that regular service and maintenance is carried out.

·
Ensure
vehicles have current and lawful documentation.

·
Receive
travel requests, and maintain trip schedules and Staff Movement Board.

JOB REQUIREMENTS:

Degree in Administration / Human Resource

Relevant training in Logistics and
Procurement

Experience in Human Resource, Admin and
Logistics

Excellent oral and written communication
skills in English

Strong interpersonal skills with the
ability to demonstrate skills in leading a multi- disciplined team through
a period of change

Analytical, decision making and strategic
planning skills and the ability to handle multiple priorities

Ability to coach, mentor, delegate
appropriately and provide developmental guidance to supervised staff

Competent level skills in core IT
applications, particularly MS Office

A commitment to the values and principles
of Save the Children

·
High level of commitment to the principles of
development and to the organizational and programmatic goals of Save the Children

3.
DRIVER

This is a Grade 7 position.

PURPOSE
OF POSITION:

Based in Burera,
The
Driver will ensure an effective management of the organization fleet and
meeting all transportation requirements of the Programme.

KEY AREAS OF ACCOUNTABILITY:

•
Ensuring that all field transport requirements are met

•
Keeping up-to-date the sub office travel board

•
Keeping vehicle transport requests.

•
Driving project staff whenever to field sites

•
Ensuring that good driving practices and security of vehicle is of high
standard

•
Ensuring that driving safety procedures are respected by all Save the Children
staff

•
Making vehicle monthly fuel consumption report to the line manager

•
Notifying the line manager any maintenance and vehicle repairs due.

•
Carrying out daily checking of all vehicle

•
Filling out vehicle log book

•
Keeping the vehicle in clean and good condition

•
Carrying out courier delivery

•
Assisting the line manager in following up maintenance and up keep of office
and international staff houses.

JOB
REQUIREMENTS:

•
Rwanda national

•
Possesses a valid national driving permit of category A and B

•
Must be physically fit

•
Able to work long hours

•
At least secondary education

•
Able to communicate in French or English

•
At least 5 years of driving experience

3.
CLEANER

This is a Grade 7 position.

PURPOSE
OF POSITION:

Based in Burera,
The Cleaner will ensure all office cleanliness, arrangements and kitchen
management are effectively done

KEY AREAS OF ACCOUNTABILITY:

•
Ensuring that office is kept clean at all times

•
Office compound is kept clean and neat

•
Prepare water and tea for staff and visitors

•
Keep office consumable stock related to cleaning

•
Assist on the reception in the absence of the receptionist

•
Keep the office arranged well

•
Kitchen management

JOB
REQUIREMENTS:

•
Rwanda national

•
Possesses a valid national driving permit of category A and B

•
Must be physically fit

•
Able to work long hours

•
At least secondary education

•
Able to communicate in French or English

At least 5 years of
driving experience

4.
FINANCE OFFICER

PURPOSE
OF POSITION:

Based in Burera,The
Finance Officer will provide accurate financial information by preparing,
recording and reconciling financial transactions data, check and control
financial process in line with Financial policy and procedure and support on
compliance of grant rules and regulation

KEY AREAS OF ACCOUNTABILITY:

·
Support
the budget holders in Budgeting, Budget monitoring and Budget control

·
Maintenance
of financial records and monitoring systems; records and reconciles
expenditures, balances, payments and other day-to-day transactions

·
Prepare
bank reconciliations on a monthly basis.

·
Managing
petty cash in daily basis and conduct petty cash count in weekly basis

·
Ensure
cash controls and other internal controls are in place

·
Review
and reconciliation of all control accounts for Burera filed office

·
Ensure
staff , partners, volunteers comply with SCI policies and procedures

·
Ensure
all business floats are timely settled and posted into GLACOS/AGRESSO

·
Check
and verify any returns and reports from partners for accuracy and
completeness. Post these into the system

·
Timely
Register all approved transactions into GLACOS/AGRESSO

·
Facilitate
external audits by providing all required information to the auditors

·
Follow
up on the implementation of
Grants and assist as required

·
Support
in Capacity building for staff in Financial management

JOB
REQUIREMENTS:

·
Bachelor
degree in accountancy/finance/management or Equivalent.

·
2-3
years’ work experience, preferably in an NGO set up

·
Base in
Burera or surrounded area will be an advantage

3.
FINANCE INTERN

PURPOSE
OF POSITION:

Based in Kigali,
The Finance Intern will support finance office organize its
book keeping and set a proper filing system

KEY AREAS OF ACCOUNTABILITY:

Key Responsibilities

· Assist in bank reconciliation on
a monthly basis together with the finance officer

· Assist in filing all
vouchers

· Assist finance team
with assigning paid stamp on payment vouchers

· Analyse staff advance
accounts on a monthly basis

· Assist on updating
asset list through physical check

·
Ensure
all files are properly referenced according to documents inside

·
Ensure
proper filling for Kigali Office in collaboration with the finance Officer.

·
Ensure
separate filing for RRA tax payments and declarations

·
Ensure
separate filing for RSSB payments and
declarations

·
Ensure
separate filing for bank reconciliations

·
Ensure
separate filing for staff payrolls per month

·
Taking
transfers and Cheques to the bank for Kigali Office when necessary.

·
Any
other duty assigned by the supervisor

JOB
REQUIREMENTS:

·
Bachelor
degree in accountancy/finance/management or Equivalent.

·
1 years
work experience, preferably in an NGO set up

·
Highly
developed relationship building and interpersonal skills

·
Highly
developed verbal and communication skills

·
Strong
analytical and financial modeling skills

·
Ability
to liaise with a diverse range of people, stakeholders and customers

·
Strong
time management and organizational skills

·
Ability
to work under pressure and to tight deadlines

·
High
levels of attention to detail and quality

·
Computer
literacy (including advanced excel skills)

REQUIRED
SKILLS AND BEHAVIOURS FOR ALL THE POSITIONS (our Values in Practice)

Accountability:

–
Holds self
accountable for making decisions, managing resources efficiently, achieving and
role modelling Save the Children values

–
Holds the
team and partners accountable to deliver on their responsibilities – giving
them the freedom to deliver in the best way they see fit, providing the
necessary development to improve performance and applying appropriate
consequences when results are not achieved

–
Creates a
managerial environment to lead, enable and maintain our culture of child
safeguarding

Ambition:

–
Sets
ambitious and challenging goals for themselves and their team, takes
responsibility for their own personal development and encourages their team to
do the same

–
Future
orientated, thinks strategically and on a global scale

Collaboration:

–
Approachable, good
listener, easy to talk to; builds and maintains effective relationships with
colleagues, Members and external partners and supporters

–
Values
diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

–
Develops
and encourages new and innovative solutions

–
Cuts
away bureaucracy and encourages an entrepreneurial approach

Integrity:

–
Honest,
encourages openness and transparency, builds trust and confidence

–
Displays
consistent excellent judgement

How To Apply

Interested candidates should send an application
letter plus an updated Curriculum Vitae in English, including 3 names of
professional referees to: HR-Rwanda@savethechildren.org before 22nd
December, 2014

Please mention “Positive Discipline Project Officer or HR, ADMN and Logistics Officer
or Driver or Finance Officer or Finance Intern”as
subject of your mail.

*Note that only shortlisted candidates will be contacted.