The International Center for Tropical Agriculture (CIAT) ,Administration & Finance Assistant Jobs in Rwanda

e as well as sustainable and resilient. CIAT conducts research for
development in tropical regions of Latin America, Africa, and Asia (www.ciat.cgiar.org).

• Manage,
  review and respond to the internal and external communication flow.
• Assist
  in procurement of office supplies and collating necessary documentation to
  support clearance and payment.
• Make
  bookings and liaise with travel agents for tickets, assist in facilitating
  visa applications, arrange for airport transfers and hotel bookings for
  collaborators, visitors and regional CIAT staff.
• Provide
  logistical support before and during conferences/workshops and prepare
  workshop reports when required.
• Maintain
  records related to CIAT vehicle allocation and movement and liaise with
  the accounts assistant for chargeback to projects.
• Coordinate
  and follow-up of service, maintenance and insurance of CIAT official
  vehicles.
• Ensure
  common equipment (copier, water dispenser, etc.) are serviced as required
  and liaise with cleaning company to ensure office cleanliness is
  maintained.

• Provide
  on-site support to researchers in the preparation of proposal budgets for
  onward review by the regional office
• Support
  researchers in the preparation of meeting, workshop and field and survey
  budgets
• Confirm
  budget availability before payments are approved by signatories and ensure
  proper controls in accordance with grant agreement
• Support
  project audits by providing required support documentation
• Support
  the review and revision of office shared cost distribution table
• Petty
  Cash Management – Banking and timely capture of expenditures, support
  documentation and replenishment
• Statutory
  deductions (income tax, social security, VAT, etc.) remittance and
  follow-up

• Bachelor’s
  degree in Business Administration/Management with proven office management
  and basic budget management skills;
• At
  least two (2) years of relevant work experience in a closely related field
  gained in an international organization;
• Prior
  experience with donor funded projects
• Good
  knowledge of rules, regulations and procedures of government and related
  agencies.
• Good
  oral and communication skills with fluency in both English and French.
• High
  level of computer skills, ability to handle complex financial and
  accounting systems including knowledge of one of the accounting software
  and ability to learn new applications quickly.
• Strong
  ability to co-ordinate, prioritize and organize workload; take initiative
  and work under pressure.
• Highly
  effective planning, organizational and multi-tasking skills with a
  positive attitude and a strong service orientation
• Ability
  to work in a multi-cultural environment.