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9.10.2015
9.10.2015
BACKGROUND:
As a result of the electoral violence in Burundi, a large number of refugees
have crossed into Rwanda and are settled/living in various sites, the majority
of them living in Mahama Camp while others are living in Kigali, Bugesera,
Nyagatare, Nyanza and Huye.
have crossed into Rwanda and are settled/living in various sites, the majority
of them living in Mahama Camp while others are living in Kigali, Bugesera,
Nyagatare, Nyanza and Huye.
Mahama Camp, where Oxfam is operational hosts up to 43,000+ Burundi
refugees who have been registered and are now settled there where they share
their available resources/facilities. Oxfam has signed a partnership agreement
to work in Mahama and through the existing sector coordination; Oxfam will
deliver a WASH programme which is aimed at reducing the vulnerabilities and
suffering of the Burundi refugees in Mahama Camp through the provision of
basic WASH needs and other essential services.
refugees who have been registered and are now settled there where they share
their available resources/facilities. Oxfam has signed a partnership agreement
to work in Mahama and through the existing sector coordination; Oxfam will
deliver a WASH programme which is aimed at reducing the vulnerabilities and
suffering of the Burundi refugees in Mahama Camp through the provision of
basic WASH needs and other essential services.
We are currently recruiting for an experienced Rwandans national for the
following position:
following position:
Logistics Officer (Procurement, Supplies & Fleet Management)
Location: Mahama Camp, Kirehe District, Rwanda
Salary: Competitive
Duration: 3 MONTHS WITH POSSIBILITY OF EXTENSION
Level: National D2
Oxfam purpose: To work with others to find lasting solutions to poverty and suffering.
Job purpose: To provide logistics support for Oxfam Humanitarian Programme in Rwanda,
through day to day supervision and direct implementation of activities within
the procurement and fleet management function of the Programme.
through day to day supervision and direct implementation of activities within
the procurement and fleet management function of the Programme.
REPORTING LINES:
Post holder reports to: Oxfam Logistics/Operations Officer
Staff reporting to this post: 1 Logistics Assistant, Drivers
DIMENSIONS:
- Manages people,
procedures and processes.
- Monitors performance
of team or external contacts and gives advice / guidance to managers in a
specialist area.
- Objectives are set
within well-defined limits although some adaptation on day-to-day issues
may be required.
- Problems may vary but
solutions can be defined from previous experience with judgement being
required to choose and apply the most appropriate solution.
- Regular communication
is normally is done through immediate manager but some posts require a
broad range of communication (including negotiation) internally and
externally.
KEY RESPONSIBILITIES:
Procurement & Supplies:
- To work with the
Logistics Operations/Logistics Officer in the procurement of goods
and services based on authorised requisitions and in line with Oxfam GB logistics,
purchasing and supply policy.
& donor procedures; this includes liaison with Kigali Logistics team
on purchase of goods & services that are not locally available
on purchase of goods & services that are not locally available
- To provide
support to the programme teams in supply planning and thus enhance
timely delivery of goods & services while ensuring that all
transactions are carried out in a transparent, fair and accountable
manner.
- To ensure continued
good relations with suppliers, ensuring that Supplier Relationships are
managed/maintained at all times in a professional manner and that Service
Level Agreements are accurately monitored and reported on.
- Ensure that
regular checks are carried out on price comparisons and that
materials/items costs are monitored effectively.
- Ensure visibility of
information (RQ Tracking, Supplier Database, Cost Database) by providing
electronic updates to key programme staff on a regular basis.
- To ensure that
suppliers provide proper documentation in a timely manner for goods and
services provided to Oxfam.
- Establish and
maintain good contact with other organisations, including UNHCR, in
relation to the areas covered in this JP.
- Provide appropriate
support to the Logistics Assistant within your line management to
ensure that responsibilities entrusted to him/her are delivered according
to the required standards; this includes identifying training needs,
mentoring/couching
Vehicles/Fleet management:
- Take lead on the day
to day assessment of vehicle requirements for the team and advise the
Operations/Logistics Officer accordingly
- Ensure vehicle
management routines are in place and monitored thus ensuring appropriate
and efficient use of Oxfam owned and hired vehicles
- Lead on the management
external transport contractors ensuring transparency & accountability
in the contracting processes, proper monitoring of their documentation
(including payments) and that such vehicles meet the standards required
for Oxfam use
- Direct management of
the drivers (for vehicles and tractors) ensuring that they have
the support required to perform their duties and that vehicle
service and repairs are done whenever due or as required
- Ensure that all
hired/rented drivers are managed according to the guidelines and that all
paperwork is ready for submission on a monthly basis to enable timely
payment of salaries
- Ensure monthly and
weekly reports are submitted in timely manner to the Operations/Logistics
Manager.
OTHER
- As and when need
arises, gap fill in any other logistics related functions at this or
higher levels.
SKILLS AND COMPETENCE:
- Relevant degree or
diploma and or professional qualifications in Logistics e.g. supply,
warehousing or fleet management.
- Diplomacy, tact and
negotiating skills.
- Team-working skills.
- Flexibility under
pressure and in response to changing needs.
- Attention to detail
and excellent numeric skills.
- Minimum 3 years
working within a humanitarian context.
- Minimum 3 years
logistics/purchasing experience.
- Good written and
spoken English.
- Ability to keep clear
and concise records.
OTHER:
- Uphold Oxfam Values at
all times.
- Proactive and risk
mitigation drive.
- Self-confidence,
maturity & ability to co-operate with a wide variety of people
- Personal commitment to
working as reliable, honest, & trustworthy member of a team. Ability
to work effectively in a culturally diverse organisation.
How to apply:
This opportunity is for a dedicated and highly motivated professional,
with a strong commitment to Oxfam’s values and beliefs. If you meet the
criteria outlined above, please apply online attaching your application letter
and CV, with contact details of your most recent line manager as part of your
referees.
with a strong commitment to Oxfam’s values and beliefs. If you meet the
criteria outlined above, please apply online attaching your application letter
and CV, with contact details of your most recent line manager as part of your
referees.
Use this email to apply: kigalijobs@oxfam.org.uk
The closing date for this vacancy is Friday, 9th
October 2015.
October 2015.
N.B: We recruit as we receive the applications.
Only shortlisted applicants will be contacted.
Please note that we are an equal opportunities organisation and we strongly
encourage applications from qualified female and disabled candidates.
encourage applications from qualified female and disabled candidates.
We are committed to ensuring diversity and gender equality within our
organization.
organization.