World Food Programme,Head of Field Office Jobs in Karongi, Rwanda

Closing date:
Wednesday, 10 February 2016

WORLD
FOOD PROGRAMME – RWANDA COUNTRY OFFICE

EXTERNAL
VACANCY ANNOUNCEMENT NO 16-0020375

Head
of Field-Office NOB- KARONGI

The
Office of World Food Programme (WFP) Rwanda, wishes to recruit a Head of
sub-office:
Title: Head of Field-Office (Open to nationals of Rwanda only)

Level:
NOB

Type
of Appointment: Fixed-Term- National Officer

Duration:
6 months (renewable based on level of performance and availability of funding)

Duty
Station: Karongi District

Date
of closure: 10.02.2016

Supervision
received

The
Head of Field-Office reports to the Deputy Country Director along with
technical and programmatic guidance from the Head of Programme unit.

Key
Accountabilities

Within
delegated authority, the Head of Field-Office will be responsible for the
following duties (not all-inclusive):

Effectively
manage the Field Office to ensure the continued development of a cohesive
and high performing team.
Plan
and manage WFP field operations within the area of assignment to ensure
effective and efficient delivery of food assistance and that daily operational
issues are timely resolved to prevent losses or delays. This includes the
coordination of Programme and Logistics activities and correct
implementation of WFP rules and regulations related to Administration,
Staffing, Finance and Budget.
Ensure
that allocated resources are used efficiently and are in line with agreed
plans, and any deviations are reported to the Country Office.
Hold
accountability for the security of WFP staff, operations, premises and
assets in the Field Office to ensure that WFP security and safety
standards are locally set and followed. Where applicable, actively
participate and contribute to the Area Security Management Team (ASMT).
Conduct
timely monitoring and evaluation of activities and prepare accurate and
comprehensive reports on WFP’s operations and performance with regular and
timely submission for Country Office review to inform efficient
operational planning and decisions.
Build
effective and collaborative partnerships to improve assistance packages,
develop and sustain liaison with local government authorities,
international and local NGOs, UN agencies, civil societies, beneficiaries
and other partners and media engaged in the field of food security.
Undertake
extensive and frequent visits to observe project outputs and
beneficiaries, inspect storage places and points where WFP commodities are
received, in order to ensure that progress is made in the achievement of
project objectives.
Manage
WFP premises (offices, warehouses, guesthouses, etc) to ensure that they
are always clean, healthy, safe and secure; Ensure that the maintenance
and utilisation of WFP assets (ICT equipment, vehicles, fuel, etc) is in
line with the WFP regulations.
Contribute
to preparedness actions, such as early warning, risk analysis and contingency
planning and make the necessary recommendations. Periodically monitor the
management of risks and report on any actions taken;
Supervise
staff, provide training and technical guidance in their work.
Perform
other related duties as required.

Qualifications
and Experience

Education

Advanced
University degree in Economics, International Development, Social Sciences or
other related field, or First University degree with additional 5 years of
related work experience and/or training/courses.

Experience

Typically
three years or more of postgraduate progressively responsible professional
experience implementing programme strategies in humanitarian, transition and
development contexts, and translating them into implementation modalities and
operations. A minimum of five years of relevant experience with First
University Degree.

Language
Requirements

Fluency
in both written and oral communication in French or English, and a working
knowledge of the other. Fluency in Kinyarwanda.

Desirable
Knowledge & Skills

Knowledge
of humanitarian assistance and development practices.
Good
understanding of project lifecycle, humanitarian principles and tools,
programmes and transfer modalities.
Familiarity
with planning and implementing humanitarian assistance.
Ability
to explain strategies and projects to field counterparts and communicate
with local governments and partners clearly and effectively, both orally
and in writing.
Ability
to provide technical advice, or mobilise technical expertise, on a range
of programmatic, operational and support areas.
Ability
to lead, coach and motivate staff for efficient and effective delivery of
results.
Ability
to assimilate and analyse complex issues using independent judgment and
anticipate potential impact on operations.
Negotiation
and motivational skills.
Proven
field work experience with the UN Agencies, NGOs or Government agencies.
General knowledge of UN system policies, rules, regulations and procedures
governing administration will be an assest.
Sound
knowledge on computer software including, word processing, spreadsheet and
other standard WFP software packages and systems.
Good
analytical skills; resourcefulness, initiative, maturity of judgment,
tact, negotiating skills; ability to communicate clearly both orally and
in writing; ability to work in a team and establish effective working
relations with persons of different national and cultural backgrounds.