VACANCY ANNOUNCEMENT
EQUAL OPPORTUNITIES IN
PLAN INTERNATIONAL, RWANDA
Plan International is an
independent development and humanitarian not for profit organization that
advances children’s rights and equality for girls.
We believe in the power and
potential of every child. But this is often suppressed by poverty, violence,
exclusion and discrimination and its girls who are most affected.
Working together with children,
young people, our supporters and partners, we strive for a just world, tackling
the roo
t causes of the challenges facing girls and all vulnerable children.
We support children’s rights from
birth until they reach adulthood. And we enable children to prepare for – and
respond to – crises and adversity. We drive changes in practice and policy at
local, national and global levels using our reach, experience and knowledge.
We have been building powerful
partnerships for children for over 75 years, and are now active in more than 70
countries.
Plan International has been
working in Rwanda
since 2007 with a major focus on four country programs: Right to Access
Quality and Inclusive Education, Right to Early Childhood Care and Development
through United Communities, Right to Youth Economic Security through Active
Citizenship and Right to Protection. Plan currently operates in Gatsibo,
Kayonza, Rwamagana, Bugesera and Nyaruguru. Plan International Rwanda has
entered into partnership with UNHCR and other partners to implement Sexual
& Gender Based Violence Responses and Child protection in all Refugees
Camps across the country.
“Plan International, Rwanda is
deeply committed to realizing children’s rights as enshrined in the United
Nations Convention on the Rights of the Child and National Integrated Child
Rights Policy– including their rights to protection and freedom from abuse and
exploitation. We therefore have an unequivocal child protection policy and zero
tolerance to any form of child abuse and exploitation. All who work for us,
represent us and visit with us, are expected to abide by our child protection
policy and related procedures during their engagement with us. Help us maintain
a child safe environment”.
To facilitate the implementation
of its activities, Plan International Rwanda is inviting applicants from suitably qualified locally based
Internationals and/or Rwandan nationals with international experience
to fill the following vacant position:
Position: PU Accountant (2 positions)
Grade: Level D1
Type of appointment: Full time contract
Duty Station: Bugesera
Program Unit; Nyaruguru Program Unit
Deadline for
applications: 3rd October 2016
Job summary:
The Program Unit (PU) Accountant
will be responsible for all Program Unit’s financial planning, management,
controlling and timely reporting. The job holder is expected to be accountable
for all financial matters at PU while ensuring dissemination of financial
information to, orientation of and adherence to financial policies and
procedures by all staff at the PU.
Dimensions of Role:
Based at Bugesera/Nyaruguru
Program Unit; the post holder will report to the Country Finance Manager of
Plan International Rwanda with dotted line supervision of the Program Unit
Manager. He/she plays Finance advocacy role in the PU Management team and is
responsible for PU cash and budget management, Financial reporting as well as
Internal Financial Controls enhancement.
Typical Responsibilities
– Key End Results of Position:
“What” is done and “why”, but
not “how”; include indicators for success
- Ensure thorough review of all purchase requisitions at
PU for reasonableness and accuracy in adherence to budget as per approved
projects, WBSs and projects budget v/s actual in SAP - Ensure review for correctness, reasonableness and
accuracy for all Contracts, Collaborative Agreements and Memorandums that
are raised at PU level to ensure Plan is safeguarded from any risk. - Reviews all Local Purchase Orders (LPO), payment
requisitions. - Reviews system generated cash disbursement or payment
vouchers to ensure the completeness of payment batch by account codes,
budget and all attachments - Signs on system generated document (vouchers or
journals) as VOID and voids transactions in the SAP. - Performs posting of all invoices, payment vouchers and
Journals in the SAP immediately after approval of payment request. - Reviews all travel advance forms for acknowledgement of
clearance of previous advance and reviews all liquidation reports ensuring
correct attachment is done and appropriate justifications are made. - Approves all petty cash vouchers and ensures petty cash
replenishment is done timely as per Plan International Rwanda’s petty cash
policy. - Initiates all PU Bank reconciliations and other printed
monthly financial statements on a monthly basis and ensures timely
preparation and submission of such to Country Accountant for review and
Country Finance Manager for approval 3 days immediately after period end. - Reviews department heads cash forecast for the next
month prior to sending to CO for consolidation. - Responsible for budget modification for PU
Admin/operations PO s and also performs technical reviews (finance) for
all other PO s raised at PU. - Prepare and distribute the relevant monthly grant
financial reports to CMT, Grants Point persons and all others concerned. - Ensure timely PU Budget Monitoring.
- Ensure communication of NRGRANT postings on a monthly
basis and giving support to ensure correction and minimization of such
errors. - Reviews the Monthly Indicative Grants Funding and
ensures it is in line with details of grants implemented in the PU.
- Perform any other duties as assigned to him by PUM or
CFM.
Dealing with Problems:
Complexity of problems
handled & the degree of investigation, analysis, & creative thinking
required to solve them.
The PU Accountant must have a
thorough knowledge of the organization’s systems, processes and procedures and
can develop new procedures to meet specialized needs.
The PU Accountant deals with
problems related to fraud fighting, accuracy and certainty of
financial statements, cost savings, etc. He/she provides appropriate financial
capabilities to ensure the PU meet their accountability for financial
operations and also provides financial information and analysis that supports
the PU to meet agreed objectives.
Communications and
Working Relationships:
Working contacts inside and
outside the organization; include the purpose and level (high, medium, low) of
the contact
The post holder will be required
to extend relations with the Country Finance team, PU managerial team as well
as external stakeholders and functional networks. He/she will be required
to communicate in a style that inspires confidence and professionalism and
builds credibility with line management. Be flexible and committed to customer
service, strong team working skill and external relations.
Knowledge, Skills,
Behaviors, and Experience Required to Achieve Role’s Objectives:
Gained through education,
training, & experience
Educational Qualification
and Experience
- University degree in Accounting or Equivalent
- At least 4 years working experience in a computerized
accounts office - Experience in Finance & accounting is an advantage
- Good budgetary and financial skills
- Excellent knowledge of Excel and spreadsheets
Skills Specific to the
Post
- Strong management skills
- Analytical skills
- Communication skills, appropriate to the audience
- Problem solving
- Excellent interpersonal skills
- Proficient in computer skills and use of relevant
accounting packages
Level of Contact with Children:
Low contact: No contact or
very low frequency of interaction
HOW TO APPLY
- Please do apply online by filling the form on this Link
Your application should include
(in one file document):
- A covering letter (ii) A comprehensive CV (iii) Details
of 3 referees, one of whom should be your current Employer.
- Deadline for applications is Monday 3rd October 2016 @ 5pm.
Please note that applications
which do not meet the specified minimum requirements or are received after the
closing date will be rejected. Only short listed candidates will be contacted.
Qualified Women candidates are particularly encouraged to apply for this
position. All application materials will not be returned.
PLAN IS COMMITTED TO AN
ENVIRONMENT FREE FROM ANY KIND OF CHILD ABUSE.
