If you are a
committed, creative professional and are passionate about making a lasting
difference for children, the world’s leading children’s rights organization
would like to hear from you.
For 70 years, UNICEF
has been working on th
e ground in 190 countries and territories to promote
children’s survival, protection and development. The world’s largest provider
of vaccines for developing countries, UNICEF supports child health and
nutrition, good water and sanitation, quality basic education for all boys and
girls, and the protection of children from violence, exploitation, and AIDS.
UNICEF is funded entirely by the voluntary contributions of individuals,
businesses, foundations and governments.
Purpose of
the Assignment
To assess the needs
of UN agencies and to pre-qualify the suppliers for local procurement of
commodities and services, and produce a database for use by all UN Offices.
Assignment
Tasks
consultant will determine the main commodity categories frequently procured by
the UN Agencies. The analysis is based on historical data of the past years
Purchase Orders; interviewing the One UN Procurement WG to ascertain future
trends and new commodities/services to be included in this market survey.
Currently, based on historical data of the past purchase orders of 2012-2015,
the following categories of commodities/services are the main common items
being procured by the UN System in Rwanda:Goods : Printing ; blankets ; soap;
furniture; communication equipment; IT equipment; stationery; office equipment;
consumables for computers, photocopiers; chlorine; textbooks; building
materials and hardware; hygiene kits; tarpaulins and tents; play materials;
plastic products (jerry cans; buckets; water tanks, cups, basins), agricultural
tools and inputs, livestock, animal feeds, medical and veterinary supplies and
pesticides.Services: Customs clearance; car hire; inland transportation;
ancillary services; inspection; translation; travel management services; event
management services; accommodation and conference facilities; air conditions
and generator maintenance and repair; design and publishing services; video
production services; cleaning services , photographer services ; catering
services; courier services; security services; internet connectivity services;
fumigation services; fire extinguisher services; purified drinking water;
auction services. Consultancy Services
coordination with UNICEF Country Office, the consultant will place an
advertisement (Expression of Interest) in local newspapers to invite suppliers
to express their interest to register with UN. The link to the Supplier Profile
Form to be included in the advertisement. They will be requested to complete
the Supplier Profile Form (annex 1) and provide original substantiating
documents about their company. This will help identifying new suppliers and
provide to the old vendors an opportunity to update their profile.
Consultant will furthermore assess the local market by sourcing status for
suppliers via such institutions as the Ministry of Trade, Chamber of Commerce,
National authorities, Employers organization, UN agencies, INGO/NGO, Business
Directories etc. The Consultant will forward the Supplier Profile Form to the
manufacturers, wholesalers, traders etc for competition. The consultant will
also forward the Form to the existing suppliers recommended by the UN agencies,
including LTA holders for inclusion in the market survey. This will ensure that
the existing reputable suppliers are not missed out.
Consultant will analyze the completed Supplier Profile Forms for initial
vetting based on the information provided by the suppliers, such as: valid
company registration, areas of activity/commodities, business capabilities,
organization/staff qualifications, manufacturing facility/practices, quality
assurance practices, source of goods, availability/delivery period of products,
ISO certification, client list, financial capacity, reference checks, and other
relevant registration documents. The consultant will also ensure that suppliers
have proper bank account for receiving bank transfer payment.
basis of this assessment, the consultant will prepare a short list of vendors
for each category of supplies/services.
Consultant and staff members of the Procurement Working Group will visit the
premises of each of the vendors, and prepare a short Supplier Inspection Report
to assess the suitability of each supplier. UN will provide the template for
reportBased on the results of the vendor visits and inspection reports, the
Consultant will assess each supplier, document results and make recommendations
of pre-qualified supplier by category of commodity. The suppliers not visited
will not be considered pre-qualified. Consultants will ensure that minimum five
or more suppliers are selected per commodity/services to receive minimum three
qualified bids. UN will prefer to have mix of old and new vendors for each
commodity/services. Where OEM (Original Equipment manufacturer) or single
source vendor/s is necessary, consultant will provide detailed justification
for the same as part of the recommendations.
Consultancy Services: Prepare a separate Roster of consultants in
common/specific areas of hire for respective Agencies based on existing rosters
and survey results
consultant will prepare a simple database in the XL on the format agreed by the
UN.
Procurement Working Group will review and assess the work done by the national
consultant
consultant (with the support of Procurement Work Group) will prepare a final
report containing the methodology, principal conclusions and recommendations of
the market survey.
The consultant will assist the Procurement
Working Group in organizing a forum of all approved vendors and UN Systems to
orient the vendors on UN rules and regulations on local procurement as well as
on the documentation involved.
Expected
Deliverables
of “approved suppliers” and a list of “approved suppliers with
conditions” by commodity category.
of “suppliers not approved” with reasons/justifications.
Completed Supplier Inspection Reports
Completed Supplier Profile Forms
report containing the methodology, principal conclusions and recommendations of
the market survey.(Although these are not deliverables, the consultant must
submit the following to the supervisor:
list of commodities/services based on the consultation with Procurement Working
Group.
Supplier Profile Form to be used for the survey
for the visit report
vendors by categories and locations before the visit
for the final database
Qualifications
of Successful Candidate
Education
A Master’s degree in
Business Administration and specialized course in supply procurement, or
related technical field.
Years of
relevant experience
Five years or more
of progressively responsible professional work experience at the professional
level in procurement, business administration and management and financial
analysis. Proven experience in similar assignments required. Knowledge of
Rwandan market will be an advantage.
Competencies
of Successful Candidate
depth knowledge of procurement and good concept of analyzing financial
documents.
ability to conceptualize, develop, plan and manage market research and similar
projects.
analytical, negotiating and communication skills.
Demonstrated ability to work independently in a multi-cultural
environment and establish harmonious and effective working relationships both
within and outside the organization.
Experience in establishing database in XL format and internet navigation
To view our
competency framework, please click here.
Please
indicate your ability, availability and daily/monthly rate (in US$) to
undertake the terms of reference above (including travel and daily subsistence
allowance, if applicable). Applications submitted without a daily/monthly rate
will not be considered.
UNICEF is committed
to diversity and inclusion within its workforce, and encourages qualified
female and male candidates from all national, religious and ethnic backgrounds,
including persons living with disabilities, to apply to become a part of our
organisation.
UNICEF is committed
to diversity and inclusion within its workforce, and encourages qualified
female and male candidates from all national, religious and ethnic backgrounds,
including persons living with disabilities, to apply to become a part of our
organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=504015
