Job Description
Position: Senior Finance Officer-Grants
Location: National Office- Kampala
Reports to: Grants Finance Manager
Supervises: Grants Accountants
Purpose of the position:
Support the Grants Finance Manager to integrate field financial
compliance and risk management in conformity with World Vision International
Financial reporting requirements and additional compliance standards
estab
compliance and risk management in conformity with World Vision International
Financial reporting requirements and additional compliance standards
estab
lished by each Support Office, donor, government, and regulatory agency.
The role assists the Grants Finance Manager through implementing effective
Internal controls, regular Field Visits and review of Grants & Non
sponsorship funded project transactions and processes; and supervises Grants
Accountants.
Strategic Financial Planning and Management
- Support the Grants Finance
Manager and the resource mobilization team in proposal budgets development - Monitor spending on projects
to ensure that they fall within acceptable variance limits. - Coordinate cash flows and
project funding for budget portfolio
Promote
financial accountability & reporting for the grants under your budget
portfolio
financial accountability & reporting for the grants under your budget
portfolio
- Ensure timely, accurate &
complete relevant reporting to the donors and internal users - Ensure Grants Projects Bank
Reconciliations prepared on a monthly basis. - Updated Fixed Asset listings
for grants projects - Ensure Projects budgets are
updated regularly and posted on time. - Ensure that receivables for
projects are invoiced and reimbursed on time.
Risk
and controls, cost effectiveness
and controls, cost effectiveness
- Ensure that projects are
properly closed (no under/over expenditure) as per the donor project close
out requirements - Ensure that appropriate
financial systems and controls are in place to avoid significant audit
risk ratings at project levels - Support internal and external
grants/ donor audits during the year to achieve an unqualified audit
opinion. Internal control systems being observed for all grants & Non
sponsorship funded projects - Ensure all grants projects
audited during the Financial Year obtain at least acceptable audit risk
rating in internal audits, timely management responses submission and
audit recommendations are implemented within 90 days - Follow up and ensure 100%
submission of Labour Distribution Reports for Grants project staff.
Leadership,
Technical coaching and mentoring of finance staff under your supervision
Technical coaching and mentoring of finance staff under your supervision
· Carry
out performance reviews for supervised staff and identify training gaps.
out performance reviews for supervised staff and identify training gaps.
· Conduct
training sessions on key finance technical aspects – Financial Reporting,
Accruals, Budget management etc.
training sessions on key finance technical aspects – Financial Reporting,
Accruals, Budget management etc.
· Facilitate
Projects Manager and other non-finance staff in understanding donors’
requirements, partnership financial policies and procedures.
Projects Manager and other non-finance staff in understanding donors’
requirements, partnership financial policies and procedures.
Building
Strategic networks
Strategic networks
· Provide
the required support to support office by ensuring that all the budgets and
financial reports are done and submitted in time.
the required support to support office by ensuring that all the budgets and
financial reports are done and submitted in time.
· Support
all World Vision new Initiatives to ensure that they are implemented at the
projects level
all World Vision new Initiatives to ensure that they are implemented at the
projects level
· Ensure
that partners/sub grantees understand World Vision work, and are properly
supported to achieve intended objectives.
that partners/sub grantees understand World Vision work, and are properly
supported to achieve intended objectives.
· Effective
Communication with Support Office and National office and providing feedback as
required
Communication with Support Office and National office and providing feedback as
required
Perform
other duties as required
other duties as required
Qualifications: Education/Knowledge/Technical Skills and
Experience
Experience
- Bachelor’s
degree in Business Administration, Accounting & Finance with a
preference for post-graduate qualifications. - Experience
in managing bilateral and multilateral Grants from large Agency such as
UN, USG, DFAT, EC - Minimum
of 5 years Grants finance control experience applied to institutional
donor funded projects. - Strong
results orientation with ability to handle a heavy work load, manage and
satisfy multiple conflicting organizational, donor and other stakeholder
demands. - Demonstrated
experience working in complex humanitarian contexts, preferably in East
Africa. - Excellent
analytic, organizational and computer skills; MS Office, Word, Excel,
Outlook, PowerPoint. - Ability
to travel frequently in the field
- Ability
to communicate effectively and maintain effective working relationships
with all staff and other key partners. - A
high level of integrity is required.