Vacancy
Announcement (Re- Advertised)
Announcement (Re- Advertised)
ARC
is looking for efficient and qualified person to fill up the following position
in our organization
is looking for efficient and qualified person to fill up the following position
in our organization
POSITION
TITLE:
Logistics Coordinator
TITLE:
Logistics Coordinator
LOCATION:
Gihembe
Refugee Camp, Gicumbi District
Gihembe
Refugee Camp, Gicumbi District
RESPONSIBLE
TO:
Site Manager with technical reporting to Operations & Logistics Coordinator
based in Kigali
TO:
Site Manager with technical reporting to Operations & Logistics Coordinator
based in Kigali
STATUS: Full-Time
SUPERVISORY
CAPACITY:
Storekeeper, Cook/Cleaner, Guards, Drivers, Refugee Workers
CAPACITY:
Storekeeper, Cook/Cleaner, Guards, Drivers, Refugee Workers
EXPECTED
START DATE: November,
2017
START DATE: November,
2017
COUNTRY
PROGRAM MISSION:
PROGRAM MISSION:
The
overall goal of ARC’s program in Rwanda is to improve the well-being and
self-reliance of the displaced refugee population from eastern DRC and Burundi
by ensuring the provision of basic services (adequate health care &
nutrition, shelter, water, sanitation & hygiene, HIV/AIDS prevention &
treatment), improving food security and enabling economic recovery in six
refugee camps located in Rwanda.
overall goal of ARC’s program in Rwanda is to improve the well-being and
self-reliance of the displaced refugee population from eastern DRC and Burundi
by ensuring the provision of basic services (adequate health care &
nutrition, shelter, water, sanitation & hygiene, HIV/AIDS prevention &
treatment), improving food security and enabling economic recovery in six
refugee camps located in Rwanda.
PRIMARY
PURPOSE OF THE POSITION:
PURPOSE OF THE POSITION:
The
Logistics Coordinator will oversee and manage operations activities of the
various projects in respective ARC Sites. S/he will provide leadership to
improve the performance of the logistics and operational functions to achieve
quality and timely service delivery, and cost-effectiveness. The Logistics
Coordinator will report to respective Site managers and directly supervise,
build capacity and technically support logistics team – staff and casuals –
based at Site level.
Logistics Coordinator will oversee and manage operations activities of the
various projects in respective ARC Sites. S/he will provide leadership to
improve the performance of the logistics and operational functions to achieve
quality and timely service delivery, and cost-effectiveness. The Logistics
Coordinator will report to respective Site managers and directly supervise,
build capacity and technically support logistics team – staff and casuals –
based at Site level.
The
successful candidate will be a self-motivated, client oriented individual with
strong sense of service, personal ethic, integrity, and a big appetite for
quality improvement and accountability to improve stewardship of ARC’s
logistics and resources. S/he will have the necessary interpersonal &
intercultural skills to build strong relationships and trust among stakeholders
in the context of Rwanda and will have a high level of flexibility and
tolerance to ambiguity.
successful candidate will be a self-motivated, client oriented individual with
strong sense of service, personal ethic, integrity, and a big appetite for
quality improvement and accountability to improve stewardship of ARC’s
logistics and resources. S/he will have the necessary interpersonal &
intercultural skills to build strong relationships and trust among stakeholders
in the context of Rwanda and will have a high level of flexibility and
tolerance to ambiguity.
This
is a field based position, and the successful candidate is expected to reside
full time at/near the assigned Sites, and may be called upon to support related
work over weekends, holidays or such other declared days.
is a field based position, and the successful candidate is expected to reside
full time at/near the assigned Sites, and may be called upon to support related
work over weekends, holidays or such other declared days.
PRIMARY
DUTIES & RESPONSIBILITIES
DUTIES & RESPONSIBILITIES
Operations
- Coordinate
and plan operational activities of the site in collaboration with the Site
Manager - Establish
controls and set up and maintain Standard Operating Procedures (SOPs) and
operational policies to be used in preventing fraud and ensuring full
compliance with the ARC and donor rules and regulations - Stay
abreast of relevant donor policies, procedures, rules and regulations and
train ARC program and partner staff in these policies - Monitor,
manage and support proper maintenance of all ARC facilities (Offices,
Guest Houses, Stores, Warehouses, etc.) in the site - Oversee
the management of all communication and ICT services and assets at Site
level
Logistics
and Supply Chain Management
and Supply Chain Management
- Ensure
that monthly and quarterly procurement plans are developed, submitted, and
within budget limits and compliant with donor requirements. - Coordinate
regular market assessments to ensure accurate knowledge of local market
prices for most common goods and services and maintain a local suppliers
database - Build
and maintain constructive and ethical business relationship with suppliers
and private sector’s operators - Prepare
monthly status reports on procurement, assets, contractor database and
payments; - Coordinate
the packing and shipping of packages to and from the field sites; ensuring
that there are adequate systems for tracking and documentation to support
the processes - Oversee
and ensure proper storage and warehousing of ARC stock items and assets
and maintain accurate inventory, assets and stock management, system. - Ensure
that the vehicle fleet owned by, lent to, or hired by ARC Site are managed
according to ARC and/or donor’s policies and procedures, including
efficient fuel consumption, maintenance and repairs, mileage monitoring,
and reporting. - Supervise
the work of the Storekeeper, Drivers, Cook/Cleaner and other supply chain
staff and operations support staff - Oversee
and coordinate the work of the guards at the office, guesthouse, and
stores and other ARC installations, - Liaise
with Kigali office and coordinate the repair and service needs of all
vehicles, generators, pumps and other equipment - Perform
any other duties assigned by the supervisor, or any other ARC Senior
Manager
EDUCATION,
TECHNICAL SKILLS & KNOWLEDGE REQUIRED:
TECHNICAL SKILLS & KNOWLEDGE REQUIRED:
- A0
Bachelor’s degree in Operations Management, Business Administration,
Humanitarian Logistics, or a related field required - Minimum
5 years’ experience in operations and logistics management with
humanitarian or development programs in diverse settings - Professional
certifications such as CSCP, CPIM, CLTD preferred - Demonstrated
continuous education and specialized trainings in procurement and
logistics management; - Skills
and knowledge in the design and use of Information Management Systems
(IMS) - Strong
experience and technical skills in logistics and operations management - Knowledge
of donor’s procurement policies (US Gov, UNHCR etc.) - Experience
coordinating with transportation providers and third parties - Management
experience leading a team of national staff - Experience
in preparing and managing budgets - Ability
to communicate in spoken and written English with aptitude in reporting
are mandatory - Fluency
in French and Kinyarwanda preferable
KEY
BEHAVIORS & ABILITIES:
BEHAVIORS & ABILITIES:
- Self-motivated,
client-oriented with a strong sense of personal ethic, integrity and a big
appetite for quality improvement and accountability to improve stewardship
of ARC’s resources - Motivated
to help navigate ARC Rwanda towards a period of change to achieve its new
country strategy, to diversify and grow - Excellent
interpersonal and intercultural skills to build strong relationships and
trust among stakeholders - High
level of flexibility and tolerance to ambiguity - Ability
to work under pressure and adapt to situations as required due to changes
on the ground - Highly
motivated who takes direction well, but also works independently - Ability
to manage multiple priorities with minimal supervision - Keen
eye for detail - Capacity
to think ahead and highlight areas of risk and concern - Excellent
interpersonal skills with a strong sense of diplomacy - Ability
to work in a sensitive, multi-cultural context as a respectful team player
and manager - Exercises
situational awareness and good judgment in precarious security situations - Ability
and willingness to live and work full-time in isolated areas of Rwanda
To
apply for this position: Submission of applications – to
include Cover letter and updated CV (maximum three pages) should be
Submitted only via email to RWJobs@arcrelief.org
with Vacancy Announcement- Logistics Coordinatorin the subject line. The
deadline for submission of applications is 30th September, 2017
at 17:00hrs Note: Only shortlisted candidates will be contacted.
apply for this position: Submission of applications – to
include Cover letter and updated CV (maximum three pages) should be
Submitted only via email to RWJobs@arcrelief.org
with Vacancy Announcement- Logistics Coordinatorin the subject line. The
deadline for submission of applications is 30th September, 2017
at 17:00hrs Note: Only shortlisted candidates will be contacted.
American
Refugee Committee is an Equal Opportunity Employer offering employment without
regard to race, color, religion, gender, sexual orientation, gender identity,
age, national origin, citizenship, physical or mental disability, or protected
veteran status. American Refugee Committee complies with all applicable
laws governing nondiscrimination in employment.
Refugee Committee is an Equal Opportunity Employer offering employment without
regard to race, color, religion, gender, sexual orientation, gender identity,
age, national origin, citizenship, physical or mental disability, or protected
veteran status. American Refugee Committee complies with all applicable
laws governing nondiscrimination in employment.