Request
for Quotations (RFQ)
for Quotations (RFQ)
RFQ
Number:
Soma Umenye-0899
Number:
Soma Umenye-0899
Issuance
Date:
January 19, 2018
Date:
January 19, 2018
Deadline
for Offers: 17:00 local Kigali time
on Friday, January 31, 2018
for Offers: 17:00 local Kigali time
on Friday, January 31, 2018
Description:
Provision of Office Partitioning Services
Provision of Office Partitioning Services
For:
Rwanda Soma Umenye
Rwanda Soma Umenye
Funded
By:
United State
By:
United State
s Agency for International Development (USAID),
Contract
No. IDIQ Contract No. AID-OAA-I-14-00055, Task Order AID-696-TO-16-00001
No. IDIQ Contract No. AID-OAA-I-14-00055, Task Order AID-696-TO-16-00001
Implemented
By:
Chemonics Rwanda Soma Umenye LLC
By:
Chemonics Rwanda Soma Umenye LLC
Point
of
Contact:
Rwanda Soma Umenye Operations rwandasomaumenyeoperations@gmail.com
of
Contact:
Rwanda Soma Umenye Operations rwandasomaumenyeoperations@gmail.com
*****
ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****
ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****
Chemonics
is committed to integrity in procurement, and only selects suppliers based on
objective business criteria such as price and technical merit. Chemonics
expects suppliers to comply with our Standards of Business Conduct, available
at http://www.chemonics.com/OurStory/OurMissionAndValues/Standards-of-Business-Conduct/Pages/default.aspx.
is committed to integrity in procurement, and only selects suppliers based on
objective business criteria such as price and technical merit. Chemonics
expects suppliers to comply with our Standards of Business Conduct, available
at http://www.chemonics.com/OurStory/OurMissionAndValues/Standards-of-Business-Conduct/Pages/default.aspx.
Chemonics
does not tolerate fraud, collusion among offerors, falsified proposals/bids,
bribery, or kickbacks. Any firm or individual violating these standards will be
disqualified from this procurement, barred from future procurement opportunities,
and may be reported to both USAID and the Office of the Inspector General.
does not tolerate fraud, collusion among offerors, falsified proposals/bids,
bribery, or kickbacks. Any firm or individual violating these standards will be
disqualified from this procurement, barred from future procurement opportunities,
and may be reported to both USAID and the Office of the Inspector General.
Employees
and agents of Chemonics are strictly prohibited from asking for or accepting
any money, fee, commission, credit, gift, gratuity, object of value or
compensation from current or potential vendors or suppliers in exchange for or
as a reward for business. Employees and agents engaging in this conduct are
subject to termination and will be reported to USAID and the Office of the
Inspector General. In addition, Chemonics will inform USAID and the Office of
the Inspector General of any supplier offers of money, fee, commission, credit,
gift, gratuity, object of value, or compensation to obtain business.
and agents of Chemonics are strictly prohibited from asking for or accepting
any money, fee, commission, credit, gift, gratuity, object of value or
compensation from current or potential vendors or suppliers in exchange for or
as a reward for business. Employees and agents engaging in this conduct are
subject to termination and will be reported to USAID and the Office of the
Inspector General. In addition, Chemonics will inform USAID and the Office of
the Inspector General of any supplier offers of money, fee, commission, credit,
gift, gratuity, object of value, or compensation to obtain business.
Offerors
responding to this RFQ must include the following as part of the proposal
submission:
responding to this RFQ must include the following as part of the proposal
submission:
- Disclose
any close, familial, or financial relationships with Chemonics or project
staff. For example, if an offeror’s cousin is employed by the project, the
offeror must state this. - Disclose
any family or financial relationship with other offerors submitting
proposals. For example, if the offeror’s father owns a company that is
submitting another proposal, the offeror must state this. - Certify
that the prices in the offer have been arrived at independently, without
any consultation, communication, or agreement with any other offeror or
competitor for the purpose of restricting competition. - Certify
that all information in the proposal and all supporting documentation are
authentic and accurate. - Certify
understanding and agreement to Chemonics’ prohibitions against fraud,
bribery and kickbacks.
Please
contact Steven Blunden, sblunden@soma-umenye.org, with any questions or
concerns regarding the above information or to report any potential violations.
Potential violations may also be reported directly to Chemonics’ Washington
office through the contact information listed on the website found at the
hyperlink above.
contact Steven Blunden, sblunden@soma-umenye.org, with any questions or
concerns regarding the above information or to report any potential violations.
Potential violations may also be reported directly to Chemonics’ Washington
office through the contact information listed on the website found at the
hyperlink above.
Section
1: Instructions to Offerors
1: Instructions to Offerors
1.
Introduction: USAID
Soma Umenye is implemented by Chemonics Soma Umenye LLC in Rwanda. The goal of
the Soma Umenye Project is to improve reading outcomes in Kinyarwanda for at
least 1 million children in public and government-aided schools in Rwanda by
the end of P3. Specifically, Soma Umenye will target all children in Grades
P1-P3 attending public and government-aided schools nationwide and ensure that
at least 70 percent of students are able to read grade level text with fluency
and comprehension. As part of project activities, the Soma Umenye Project
requires office partitioning services. Specifically, the existing
floorplan at the Soma Umenye Project office located in Remera, Kigali requires
additional storage space and larger procurement and finance offices to
accommodate a more productive working environment. The purpose of this RFQ is
to solicit quotations from qualified vendors to provide an updated floor plan
design and to reorganize/install existing (or new if necessary) partitions to
maximize the use of the office space.
Introduction: USAID
Soma Umenye is implemented by Chemonics Soma Umenye LLC in Rwanda. The goal of
the Soma Umenye Project is to improve reading outcomes in Kinyarwanda for at
least 1 million children in public and government-aided schools in Rwanda by
the end of P3. Specifically, Soma Umenye will target all children in Grades
P1-P3 attending public and government-aided schools nationwide and ensure that
at least 70 percent of students are able to read grade level text with fluency
and comprehension. As part of project activities, the Soma Umenye Project
requires office partitioning services. Specifically, the existing
floorplan at the Soma Umenye Project office located in Remera, Kigali requires
additional storage space and larger procurement and finance offices to
accommodate a more productive working environment. The purpose of this RFQ is
to solicit quotations from qualified vendors to provide an updated floor plan
design and to reorganize/install existing (or new if necessary) partitions to
maximize the use of the office space.
Offerors
are responsible for ensuring that their offers are received by Chemonics in
accordance with the instructions, terms, and conditions described in this RFQ.
Failure to adhere with instructions described in this RFQ may lead to
disqualification of an offer from consideration.
are responsible for ensuring that their offers are received by Chemonics in
accordance with the instructions, terms, and conditions described in this RFQ.
Failure to adhere with instructions described in this RFQ may lead to
disqualification of an offer from consideration.
2.
Offer Deadline and Protocol: Offers must be received no later than
17:00 local Kigali time on January 31, 2018 by email delivery. All
emailed offers must be emailed to Rwanda Soma Umenye Operations, rwandasomaumenyeoperations@gmail.com.
Offer Deadline and Protocol: Offers must be received no later than
17:00 local Kigali time on January 31, 2018 by email delivery. All
emailed offers must be emailed to Rwanda Soma Umenye Operations, rwandasomaumenyeoperations@gmail.com.
Please
reference the RFQ number in any response to this RFQ. Offers received after the
specified time and date will be considered late and will be considered only at
the discretion of Chemonics.
reference the RFQ number in any response to this RFQ. Offers received after the
specified time and date will be considered late and will be considered only at
the discretion of Chemonics.
3.
Questions:
Questions regarding the technical or administrative requirements of this RFQ
may be submitted no later than 17:00 local Kigali time on January 24, 2018 by
email to Rwanda Soma Umenye Operations, rwandasomaumenyeoperations@gmail.com.
Questions must be submitted in writing; phone calls will not be accepted.
Questions and requests for clarification—and the responses thereto—that
Chemonics believes may be of interest to other offerors will be circulated to
all RFQ recipients who have indicated an interest in bidding.
Questions:
Questions regarding the technical or administrative requirements of this RFQ
may be submitted no later than 17:00 local Kigali time on January 24, 2018 by
email to Rwanda Soma Umenye Operations, rwandasomaumenyeoperations@gmail.com.
Questions must be submitted in writing; phone calls will not be accepted.
Questions and requests for clarification—and the responses thereto—that
Chemonics believes may be of interest to other offerors will be circulated to
all RFQ recipients who have indicated an interest in bidding.
Only
the written answers issued by Chemonics will be considered official and carry
weight in the RFQ process and subsequent evaluation. Any verbal information received
from employees of Chemonics or any other entity should not be considered as an
official response to any questions regarding this RFQ.
the written answers issued by Chemonics will be considered official and carry
weight in the RFQ process and subsequent evaluation. Any verbal information received
from employees of Chemonics or any other entity should not be considered as an
official response to any questions regarding this RFQ.
4.
Mandatory Site Visit: In order to provide offerors an
opportunity to ask questions and view the site in person, offerors must attend
a mandatory visit the site of Soma Umenye’s offices at Umuyenzi Plaza, Plot
428, Second Floor, Rukiri Cell, Remera Sector, Gasabo District, Kigali City.
The site visit will be conducted on January 26, 2018 at 02:00 PM Kigali time.
Mandatory Site Visit: In order to provide offerors an
opportunity to ask questions and view the site in person, offerors must attend
a mandatory visit the site of Soma Umenye’s offices at Umuyenzi Plaza, Plot
428, Second Floor, Rukiri Cell, Remera Sector, Gasabo District, Kigali City.
The site visit will be conducted on January 26, 2018 at 02:00 PM Kigali time.
The
site visit is mandatory, Chemonics will not accept offers from any firm that
does not attend the site visit.
site visit is mandatory, Chemonics will not accept offers from any firm that
does not attend the site visit.
Please
confirm your attendance at the site visit in advance by email to Rwanda Soma
Umenye Operations, rwandasomaumenyeoperations@gmail.com
no later than 17:00 PM local Kigali time on January 25, 2018. This
confirmation should include the full name and contact information of all
participants. Participation in the mandatory site visit is the
responsibility of the offeror. Chemonics will not reimburse offerors for any
costs associated with attending the site visit.
confirm your attendance at the site visit in advance by email to Rwanda Soma
Umenye Operations, rwandasomaumenyeoperations@gmail.com
no later than 17:00 PM local Kigali time on January 25, 2018. This
confirmation should include the full name and contact information of all
participants. Participation in the mandatory site visit is the
responsibility of the offeror. Chemonics will not reimburse offerors for any
costs associated with attending the site visit.
5.
Specifications:
Section 3 contains the technical specifications of the required items. All
commodities offered in response to this RFQ must be new and unused. In
addition, all electrical commodities must operate on 230V, 50Hz.
Specifications:
Section 3 contains the technical specifications of the required items. All
commodities offered in response to this RFQ must be new and unused. In
addition, all electrical commodities must operate on 230V, 50Hz.
Please
note that, unless otherwise indicated, stated brand names or models are for illustrative
description only. An equivalent substitute, as determined by the
specifications, is acceptable.
note that, unless otherwise indicated, stated brand names or models are for illustrative
description only. An equivalent substitute, as determined by the
specifications, is acceptable.
6.
Quotations:
Quotations in response to this RFQ must be priced on a fixed-price,
all-inclusive basis, including delivery and all other costs. Pricing must be
presented in Rwandan Francs (RWF). Offers must remain valid for not less
than sixty (60) calendar days after the offer deadline. Offerors are requested
to provide quotations on their official quotation format or letterhead; in the
event this is not possible, offerors may complete the table in Section 3.
Quotations:
Quotations in response to this RFQ must be priced on a fixed-price,
all-inclusive basis, including delivery and all other costs. Pricing must be
presented in Rwandan Francs (RWF). Offers must remain valid for not less
than sixty (60) calendar days after the offer deadline. Offerors are requested
to provide quotations on their official quotation format or letterhead; in the
event this is not possible, offerors may complete the table in Section 3.
In
addition, offerors responding to this RFQ are requested to submit the
following:
addition, offerors responding to this RFQ are requested to submit the
following:
- Organizations
responding to this RFQ are requested to submit a copy of their official
registration or business license. - Individuals
responding to this RFQ are requested to submit a copy of their
identification card.
7.
Delivery: The
delivery location for the items described in this RFQ is the Soma Umenye office
located at Umuyenzi Plaza, Plot 428, Second Floor, Rukiri Cell, Remera Sector,
Gasabo District, Kigali City. As part of its response to this RFQ, each offeror
is expected to provide an estimate (in calendar days) of the delivery timeframe
(after receipt of order). The delivery estimate presented in an offer in
response to this RFQ must be upheld in the performance of any resulting
contract.
Delivery: The
delivery location for the items described in this RFQ is the Soma Umenye office
located at Umuyenzi Plaza, Plot 428, Second Floor, Rukiri Cell, Remera Sector,
Gasabo District, Kigali City. As part of its response to this RFQ, each offeror
is expected to provide an estimate (in calendar days) of the delivery timeframe
(after receipt of order). The delivery estimate presented in an offer in
response to this RFQ must be upheld in the performance of any resulting
contract.
8.
Source/Nationality/Manufacture: All goods and services offered in
response to this RFQ or supplied under any resulting award must meet USAID
Geographic Code 935 in accordance with the United States Code of Federal
Regulations (CFR), 22 CFR §228. The cooperating
country for this RFQ is Rwanda.
Source/Nationality/Manufacture: All goods and services offered in
response to this RFQ or supplied under any resulting award must meet USAID
Geographic Code 935 in accordance with the United States Code of Federal
Regulations (CFR), 22 CFR §228. The cooperating
country for this RFQ is Rwanda.
Offerors
may not offer or supply any commodities or services that are
manufactured or assembled in, shipped from, transported through, or otherwise
involving any of the following countries: Cuba, Iran, North Korea, Syria.
may not offer or supply any commodities or services that are
manufactured or assembled in, shipped from, transported through, or otherwise
involving any of the following countries: Cuba, Iran, North Korea, Syria.
9.
Warranty:
Warranty service and repair within the cooperating country is required for all
commodities under this RFQ. The warranty coverage must be valid on all
commodities for a minimum of twelve (12) months after delivery and acceptance
of the commodities, unless otherwise specified in the technical
specifications. At the time that any commodity is transferred to the
Government of Rwanda, the Rwanda Education Board, or another entity within the
cooperating country, all rights to warranty support and service shall be
transferred with the commodity to that entity’s end-user.
Warranty:
Warranty service and repair within the cooperating country is required for all
commodities under this RFQ. The warranty coverage must be valid on all
commodities for a minimum of twelve (12) months after delivery and acceptance
of the commodities, unless otherwise specified in the technical
specifications. At the time that any commodity is transferred to the
Government of Rwanda, the Rwanda Education Board, or another entity within the
cooperating country, all rights to warranty support and service shall be
transferred with the commodity to that entity’s end-user.
10.
Taxes and VAT:
In accordance with the agreement under which this procurement is financed,
Chemonics will be reimbursed by the Cooperating Country government for taxes
imposed on suppliers and subcontractors. Therefore, offerors must include
taxes, VAT, charges, tariffs, duties and levies in accordance with the laws of
the Cooperating Country. If selected for award, the selected supplier
will cooperate in providing Chemonics with the documentation necessary to
obtain tax reimbursement.
Taxes and VAT:
In accordance with the agreement under which this procurement is financed,
Chemonics will be reimbursed by the Cooperating Country government for taxes
imposed on suppliers and subcontractors. Therefore, offerors must include
taxes, VAT, charges, tariffs, duties and levies in accordance with the laws of
the Cooperating Country. If selected for award, the selected supplier
will cooperate in providing Chemonics with the documentation necessary to
obtain tax reimbursement.
11.
DUNS Number:
Companies or organizations, whether for-profit or non-profit, shall be
requested to provide a Data Universal Numbering System (DUNS) number if
selected to receive an award in response to this RFQ valued greater than or
equal to USD$30,000 (or equivalent in other currency). If the Offeror does not
have a DUNS number and is unable to obtain one before proposal submission
deadline, Offeror shall include a statement noting their intention to register
for a DUNS number should it be selected as the successful offeror or explaining
why registration for a DUNS number is not possible. Contact Dun &
Bradstreet through this webform to obtain a number: https://fedgov.dnb.com/webform.
Further guidance on obtaining a DUNS number is available from Chemonics upon
request.
DUNS Number:
Companies or organizations, whether for-profit or non-profit, shall be
requested to provide a Data Universal Numbering System (DUNS) number if
selected to receive an award in response to this RFQ valued greater than or
equal to USD$30,000 (or equivalent in other currency). If the Offeror does not
have a DUNS number and is unable to obtain one before proposal submission
deadline, Offeror shall include a statement noting their intention to register
for a DUNS number should it be selected as the successful offeror or explaining
why registration for a DUNS number is not possible. Contact Dun &
Bradstreet through this webform to obtain a number: https://fedgov.dnb.com/webform.
Further guidance on obtaining a DUNS number is available from Chemonics upon
request.
12.
Eligibility: By
submitting an offer in response to this RFQ, the offeror certifies that it and
its principal officers are not debarred, suspended, or otherwise considered
ineligible for an award by the U.S. Government. Chemonics will not award a
contract to any firm that is debarred, suspended, or considered to be
ineligible by the U.S. Government.
Eligibility: By
submitting an offer in response to this RFQ, the offeror certifies that it and
its principal officers are not debarred, suspended, or otherwise considered
ineligible for an award by the U.S. Government. Chemonics will not award a
contract to any firm that is debarred, suspended, or considered to be
ineligible by the U.S. Government.
Evaluation
and Award:
The award will be made to a responsible offeror determined via a lowest price,
technically acceptable method whose offer follows the RFQ instructions, meets
the eligibility requirements, and meets or exceeds the minimum required technical
specifications, and is judged to be the best value based on a lowest-price,
technically-acceptable basis.
and Award:
The award will be made to a responsible offeror determined via a lowest price,
technically acceptable method whose offer follows the RFQ instructions, meets
the eligibility requirements, and meets or exceeds the minimum required technical
specifications, and is judged to be the best value based on a lowest-price,
technically-acceptable basis.
Please
note that if there are significant deficiencies regarding responsiveness to the
requirements of this RFQ, an offer may be deemed “non-responsive” and thereby
disqualified from consideration. Chemonics reserves the right to waive
immaterial deficiencies at its discretion.
note that if there are significant deficiencies regarding responsiveness to the
requirements of this RFQ, an offer may be deemed “non-responsive” and thereby
disqualified from consideration. Chemonics reserves the right to waive
immaterial deficiencies at its discretion.
Best-offer
quotations are requested. It is anticipated that award will be made solely on
the basis of these original quotations. However, Chemonics reserves the right
to conduct any of the following:
quotations are requested. It is anticipated that award will be made solely on
the basis of these original quotations. However, Chemonics reserves the right
to conduct any of the following:
- Chemonics
may conduct negotiations with and/or request clarifications from any
offeror prior to award. - While
preference will be given to offerors who can address the full technical
requirements of this RFQ, Chemonics may issue a partial award or split the
award among various suppliers, if in the best interest of the Soma Umenye
Project. - Chemonics
may cancel this RFQ at any time.
Please
note that in submitting a response to this RFQ, the offeror understands that
USAID is not a party to this solicitation and the offeror agrees that any
protest hereunder must be presented—in writing with full explanations—to the
Soma Umenye Project for consideration, as USAID will not consider protests
regarding procurements carried out by implementing partners. Chemonics, at its
sole discretion, will make a final decision on the protest for this
procurement.
note that in submitting a response to this RFQ, the offeror understands that
USAID is not a party to this solicitation and the offeror agrees that any
protest hereunder must be presented—in writing with full explanations—to the
Soma Umenye Project for consideration, as USAID will not consider protests
regarding procurements carried out by implementing partners. Chemonics, at its
sole discretion, will make a final decision on the protest for this
procurement.
13.
Terms and Conditions: This is a Request for Quotations only.
Issuance of this RFQ does not in any way obligate Chemonics, the Soma Umenye
Project, or USAID to make an award or pay for costs incurred by potential
offerors in the preparation and submission of an offer.
Terms and Conditions: This is a Request for Quotations only.
Issuance of this RFQ does not in any way obligate Chemonics, the Soma Umenye
Project, or USAID to make an award or pay for costs incurred by potential
offerors in the preparation and submission of an offer.
This
solicitation is subject to Chemonics’ standard terms and conditions. Any
resultant award will be governed by these terms and conditions; a copy of the
full terms and conditions is available upon request. Please note the following
terms and conditions will apply:
solicitation is subject to Chemonics’ standard terms and conditions. Any
resultant award will be governed by these terms and conditions; a copy of the
full terms and conditions is available upon request. Please note the following
terms and conditions will apply:
- Chemonics’
standard payment terms are net 30 days after receipt and acceptance of any
commodities or deliverables. Payment will only be issued to the entity
submitting the offer in response to this RFQ and identified in the
resulting award; payment will not be issued to a third party. - Any
award resulting from this RFQ will be firm fixed price, in the form of a
purchase order. - No
commodities or services may be supplied that are manufactured or assembled
in, shipped from, transported through, or otherwise involving any of the
following countries: Cuba, Iran, North Korea, Syria. - Any
international air or ocean transportation or shipping carried out under
any award resulting from this RFQ must take place on U.S.-flag
carriers/vessels. - United
States law prohibits transactions with, and the provision of resources and
support to, individuals and organizations associated with terrorism. The
supplier under any award resulting from this RFQ must ensure compliance
with these laws. - The
title to any goods supplied under any award resulting from this RFQ shall
pass to Chemonics following delivery and acceptance of the goods by
Chemonics. Risk of loss, injury, or destruction of the goods shall be
borne by the offeror until title passes to Chemonics.
Section
2: Offer Checklist
2: Offer Checklist
To
assist offerors in preparation of proposals, the following checklist summarizes
the documentation to include an offer in response to this RFQ:
assist offerors in preparation of proposals, the following checklist summarizes
the documentation to include an offer in response to this RFQ:
- Cover
letter, signed by an authorized representative of the offeror (see Section
7 for template - Official
quotation (see Section 3 for the specifications, Section 4 for a list of
Deliverables, and Sections 5 and 6 for a sample quotation template and
sample timeline template), including: - Office
floor plan drawings/office space design - Bill
of materials and pricing (list of priced materials- See Section 5 for a
sample) - Timeline
and schedule (see Section 6 for a sample) - Confirmation
of attendance at site visit - Copy
of offeror’s registration or business license, TIN, and the VAT
registration number (see Section 1.5 for more details)
Section
3: Specifications and Technical Requirements
3: Specifications and Technical Requirements
The
table below contains the technical requirements of the services. Offerors are
requested to provide the following office partitioning services for Soma
Umenye’s office in Kigali, Rwanda.
table below contains the technical requirements of the services. Offerors are
requested to provide the following office partitioning services for Soma
Umenye’s office in Kigali, Rwanda.
Please
note that items 5 and 6 are optional and may not be ordered by Chemonics.
note that items 5 and 6 are optional and may not be ordered by Chemonics.
|
Line
Item |
Description
of Specifications and Technical Requirements |
|
1
|
An
updated floor plan/design that accommodates an updated work space for a total of 45 staff, including larger workspaces for a five-person finance team and a four-person procurement team, and additional storage space for large files. Floor plan/design should ensure adequate power supply and electric breakers for specified workplaces and numbers of staff.
|
|
2
|
Installation
(as needed) of non-structural partition walls and doors for office spaces per the design/floor plan in item 1.
|
|
3
|
Installation
of locks and doors for each interior enclosed space per the design/floor plan in item 1. Offerors shall propose and identify items to be installed in the quotation. Four (4) keys per lock to be provided. |
|
4
|
Electrical
wiring outlets and plug-ins and network cabling plug-ins for internet services for any additional work spaces create per the design/floor plan in item 1. Location of all outlets to be shown on architectural and electrical drawings. |
|
5
|
Optional
Item: installation of additional overhead lighting in offices and workspaces. |
|
6
|
Optional
Item: installation of soundproofing materials in spaces adjacent to major traffic routes. |
Section
4: Deliverables
4: Deliverables
Offerors
shall be responsible for the following deliverables under the resultant
purchase order (PO).
shall be responsible for the following deliverables under the resultant
purchase order (PO).
|
Deliverable
Number |
Description
|
|
1
|
Floor
plan/design and all build out drawings, including electrical plans |
|
2
|
Make
ready timeline and schedule (Gantt Chart or CPM) |
|
3
|
Delivery
of partitioning materials (as needed) |
|
4
|
Installation
and smooth finishing of partitions (as needed) |
|
5
( optional- may be ordered) |
Electrical
wiring and network cabling, including conduits and outlets |
|
6
( optional-may be ordered) |
Installation
of door fixtures and glass. Handover of completed facility, including as-built drawings, warranty papers, etc. |
Section
5: Quotation Table
5: Quotation Table
Quotations
shall contain cost information, including labor and materials, for the
requested services per Section 3 above. VAT must be listed separately. Offerors
should provide descriptions of materials to be used where relevant.
shall contain cost information, including labor and materials, for the
requested services per Section 3 above. VAT must be listed separately. Offerors
should provide descriptions of materials to be used where relevant.
Quotations
must be submitted with the information below on official letterhead or official
quotation format. In the event this is not possible, offerors may complete this
section and submit a signed/stamped version to Chemonics. Attachment 1 contains
a floor plan for the office space.
must be submitted with the information below on official letterhead or official
quotation format. In the event this is not possible, offerors may complete this
section and submit a signed/stamped version to Chemonics. Attachment 1 contains
a floor plan for the office space.
Please
note that items 5 and 6 are optional and may not be ordered by Chemonics.
note that items 5 and 6 are optional and may not be ordered by Chemonics.
|
Line
Item |
Activity/Service
|
Description
of Proposed Materials (if relevant) |
Cost
(materials
+ labor)
RWF
|
|
1
|
An
updated floor plan/design that accommodates an updated work space for a total of 45 staff, including larger workspaces for a five-person finance team and a four-person procurement team, and additional storage space for large files. Floor plan/design should ensure adequate power supply and electric breakers for specified workplaces and numbers of staff. |
|
|
|
2
|
Installation
(as needed) of non-structural partition walls and doors for office spaces per the design/floor plan in item 1. |
|
|
|
3
|
Installation
of locks and doors for each interior enclosed space per the design/floor plan in item 1. Offerors shall propose and identify items to be installed in the quotation. Four (4) keys per lock to be provided. |
|
|
|
4
|
Electrical
wiring outlets and plug-ins and network cabling plug-ins for internet services for any additional work spaces create per the design/floor plan in item 1. Location of all outlets to be shown on architectural and electrical drawings. |
|
|
|
5
|
Optional
Item: installation of additional overhead lighting in offices and workspaces. |
|
|
|
6
|
Optional
Item: installation of soundproofing materials in spaces adjacent to major traffic routes. |
|
|
|
VAT
(18%): |
|
|
|
|
Grand
Total (RWF): |
|
|
|
Delivery
time (after receipt of order):
calendar days
time (after receipt of order):
calendar days
Section
6: Make Ready Timeline
6: Make Ready Timeline
Quotations
shall contain a proposed make ready timeline for completion of the all works
included in the proposal. It is expected that offerors present a
realistic timeline for completion and indicate the total amount of time to
complete the project in full.
shall contain a proposed make ready timeline for completion of the all works
included in the proposal. It is expected that offerors present a
realistic timeline for completion and indicate the total amount of time to
complete the project in full.
|
Activity/Service
|
M
|
T
|
W
|
T
|
F
|
S
|
S
|
M
|
T
|
W
|
T
|
F
|
S
|
S
|
|
2/19
|
2/20
|
2/21
|
2/22
|
2/23
|
2/24
|
2/25
|
2/26
|
2/27
|
2/28
|
3/1
|
3/2
|
3/3
|
3/4
|
|
|
Comprehensive
floor plan/design |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Installation
of non-structural partition walls |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Installation
of locks and doors |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Electrical
wiring and network cabling |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Installation
of additional overhead lighting in offices and workspaces |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
installation
of soundproofing materials in spaces adjacent to major traffic routes. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Final
acceptance inspection |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Completion
inspection and project completion. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Section
7: Offer Cover Letter
7: Offer Cover Letter
The
following cover letter must be placed on letterhead and
completed/signed/stamped by a representative authorized to sign on behalf of
the offeror:
following cover letter must be placed on letterhead and
completed/signed/stamped by a representative authorized to sign on behalf of
the offeror:
To:
Soma Umenye Project
Soma Umenye Project
Umuyenzi Plaza, 2nd Floor
Kigali, Rwanda
Reference:
RFQ No. Soma Umenye-0899
RFQ No. Soma Umenye-0899
To
Whom It May Concern:
Whom It May Concern:
We,
the undersigned, hereby provide the attached offer to perform all work required
to complete the activities and requirements as described in the
above-referenced RFQ. Please find our offer attached.
the undersigned, hereby provide the attached offer to perform all work required
to complete the activities and requirements as described in the
above-referenced RFQ. Please find our offer attached.
We
hereby acknowledge and agree to all terms, conditions, special provisions, and
instructions included in the above-referenced RFQ. We further certify that the
below-named firm—as well as the firm’s principal officers and all commodities
and services offered in response to this RFQ—are eligible to participate in
this procurement under the terms of this solicitation and under USAID
regulations.
hereby acknowledge and agree to all terms, conditions, special provisions, and
instructions included in the above-referenced RFQ. We further certify that the
below-named firm—as well as the firm’s principal officers and all commodities
and services offered in response to this RFQ—are eligible to participate in
this procurement under the terms of this solicitation and under USAID
regulations.
Furthermore,
we hereby certify that, to the best of our knowledge and belief:
we hereby certify that, to the best of our knowledge and belief:
- We
have no close, familial, or financial relationships with any Chemonics or
Soma Umenye project staff members; - We
have no close, familial, or financial relationships with any other
offerors submitting proposals in response to the above-referenced RFQ; and - The
prices in our offer have been arrived at independently, without any
consultation, communication, or agreement with any other offeror or
competitor for the purpose of restricting competition. - All
information in our proposal and all supporting documentation is authentic
and accurate. - We
understand and agree to Chemonics’ prohibitions against fraud, bribery,
and kickbacks.
We
hereby certify that the enclosed representations, certifications, and other
statements are accurate, current, and complete.
hereby certify that the enclosed representations, certifications, and other
statements are accurate, current, and complete.
Authorized
Signature:
Signature:
Name
and Title of Signatory:
and Title of Signatory:
Date:
Company
Name:
Name:
Company
Address:
Address:
Company
Telephone and Website:
Telephone and Website:
Company
Registration or Taxpayer ID Number:
Registration or Taxpayer ID Number:
Company
DUNS Number:
DUNS Number:
Does
the company have an active bank account (Yes/No)?
the company have an active bank account (Yes/No)?
Official
name associated with bank account (for payment):
name associated with bank account (for payment):