ICAP , Receptionist/ Operations Assistant Jobs Vacancy

ICAP
at Columbia University is an international non-profit organization that aims to
ensure the wellness of families and communities by strengthening health systems
around the world. In partnership with the United States Centers for Disease
Control and Prevention (CDC), ICAP will conduct a Population-based HIV Impact
Assessments (PHIA) to estimate the population-level impact of the national HIV
prevention, care and treatment programs in Rwanda.

In
addition to providing important programmatic information to the MoH and
relevant

stakeholders,
this assessment of the national HIV program is of great value to HIV
researchers and public health experts around the world.

More
details on ICAP’s PHIA Project may be found at:

http://icap.columbia.edu/news-events/detail/icap-to-lead-large-population-based-hiv-surveys-in-20-african-countries

JOB
DESCRIPTION

POSITION:
Receptionist/ Operations Assistant – Rwanda PHIA, ICAP Rwanda

REPORTS
TO:
Operations Manager – Rwanda PHIA, ICAP Rwanda

LOCATION:
Kigali, Rwanda

POSITION
SUMMARY

The
Receptionist/Operations Assistant reports to the Operations Manager with
supervision from the Finance and Administration Director and is responsible for
providing general clerical and administration services. He/she will make sure
these services are available to make sure the operations of ICAP in Rwanda are
maintained in an effective and efficient manner.

This
position is grant funded.

MAJOR
ACCOUNTABILITIES

Support
the Operations Manager in maintaining the office filing and storage
systems;
Supporting
the Operations Manager in monitoring and ordering of designated equipment,
materials, supplies and/or other services.
Distribute
mail and help in the filing all the mail;
Perform
errands that assist daily functions: post office etc;
General
reception duties, like greet and assist visitors, answer phones, direct
calls to respective staff and attend to inquires;

Open
mail and distribute to responsible people in the absence of the
Administrative Assistant;
Supporting
the Operations Manager in providing technical support and assistance in
utility monitoring;
Assisting
the Operations Manager and Procurement and Logistics Officer in performing
smaller purchasing duties for designated equipment, materials, supplies
and/or other services.
Helps
in coordinating arrangements and sets up trainings and workshops, which
include bookings, confirmations and transport arrangements;
Help
to prepare and assemble training materials;
Where
possible, coordinates all travel arrangements for ICAP staff and visitors,
both local and international;
Supervises
the day-to-day cleaning and maintenance of ICAP Malawi office and
equipment.
Assist
office staff in filing, photocopying and other general office duties when
required
Perform
other tasks as assigned by the supervisor;

QUALIFICATIONS
AND EXPERIENCE

Minimum
diploma Business Administration and Secretarial Studies or equivalent
qualification.
Minimum
3 years’ experience in a similar position in an International Organization
Knowledge
of United States Government standard provisions and rules and regulations

REQUISITE
KNOWLEDGE, ABILITIES AND SKILLS

Good
interpersonal skills
Effective
writing, verbal and listening communication skills
Very
good organization and time management skills
Be
flexible, honest and trustworthy and with sound work ethics;
Ability
to work with minimum supervision

TRAVEL
REQUIREMENTS
No frequent travel/trips.

APPLICATION
INSTRUCTIONS

Please
send an application letter and CV by email with subject title “PHIA Project –
POSITION TITLE” to
icap-jobs-rwanda@cumc.columbia.edu. Please do not submit
certificates online. The closing date for receiving applications is Friday,
09th March, 2018. Only shortlisted candidates will be contacted