Help a Child,Finance Officer Jobs Vacancy

pportive communities. Principal sources of
income are child & family
sponsorship, foundations and institutional donors. HaC’s strategy is to empower
marginalized children, youth, parents and the broader community and other
stakeholders, mainly through a Self Help Group approach. Main interventions are
focused at early childhood development, education, (agricultural) vocational
training and economic development, with special attention for the position of
girls and women, and children’s
rights.

• Coordinate
  with Head Office financial team to learn protocols, procedures, and
  web-based financial system (Pluriform)
•  
  Ensure that employees adhere to the established processes for submitting
  expenses and that they are coded correctly in accordance with the budget
• Promptly
  follow up on accounts payable to receive invoices and make payments to
  suppliers
• Prepare
  payroll and tax payments in due time
• Enter
  bookings in the financial system
• Perform
  bank reconciliations for all bank accounts and monitor bank balances
• Manage
  petty cash and follow procedures for cash handling
• Produce
  monthly financial reports for the Country team to review
• Assist
  the Country Program Director in creating and updating financial forms and
  procedures to ensure the office adheres to Head Office and general
  standards for financial accountability
• Review
  implementing partner organizations’ annual budgets and bi-annual financial
  reports to check the logic of amounts used and identify any calculation
  errors
• Perform
  spot checks of partners’ financial systems at field offices and give
  guidance on how they can improve
• Perform
  ad hoc analyses as requested by the Country Program Director

• Receive
  and screen visitors to the office, assisting them with enquiries and
  directing them appropriately
• Organize
  all office files and ensure they are up-to-date and that relevant records
  can be easily found
• Manage
  the office calendar and maintain an overview of daily activities of the
  core team
• Assist
  in domestic travel/transport arrangements for staff and visitors in
  Rwanda, including domestic airline tickets, vehicle use, accommodation,
  and meals
• Assist
  in international travel arrangements for staff and visitors to Rwanda
•  Monitor
  office supplies and gather quotations for both consumable and durable
  items, as needed
• Update
  the office asset register when new items are purchased an on an annual
  basis
•  Provide
  administrative assistance and logistical support for workshops and
  meetings; work with the relevant officers, to ensure booking of venue and
  availability of all materials and equipment required
• Organize
  management meetings, prepare the agenda with country director and take
  minutes

• Assist
  in maintaining accurate and up-to-date employee records – personnel files,
  performance reviews, leave tracking, etc.
•  Ensure
  staff are entering required information into the web-based system
  (Pluriform) – i.e. writing time and making leave requests
• Assist
  in recruitment logistics – advertising positions, responding to
  applicants, arranging interviews, checking references, etc.