“Effective onboarding process includes informing current employees, a formal introduction, inclusion, equal reward system and clear communication regarding work performance and expectations”
Sometimes companies need extra human resources to fulfill their demand or require external expertise for various projects. This leads to the recruitment of temporary staff. Temporary staff should be formally introduced to the exiting workforce and shall be given a detailed orientation to help them steer smoothly through their initial days. These employees should be merged into teams with the existing employees maintaining good conduct. Temporary staff is obligated to follow company policies and refrain from surpassing hierarchy and disobedience. Other insubordination examples include delaying tactics, sabotaging reports, and creating hurdles in the workflow.
Welcoming Temporary Staff
The following factors help maintain an inclusive workforce and onboard the temporary staff.
Informing Current Employees
Before taking the temporary workers on board, it is necessary to let the permanent employees know about them. The companies must clearly communicate the need to hire new staff and the duration of their contracts to the existing employees. Otherwise, they may feel insecure and threatened by the new hires. The businesses must encourage existing employees to welcome new team members and extend cooperation in all matters.
Recognition
Businesses must introduce temporary workers officially via e-mail or any other official medium of communication in the workplace. Moreover, they must ensure to treat them equally, just like other full-time or part-time workers. These practices make the temporary workers feel valued and promote goodwill.
Businesses must provide a comprehensive orientation of the company’s policies and day-to-day activities to the new temporary staff. They must make them aware of the company’s hierarchy and preferred modes of communication to ensure a smooth workflow.
Expectations
Businesses must communicate their work ethics and responsibilities during the onboarding process to ensure optimal performance. It is a good time to discuss the exact tasks expected of the employees, the duration of the contracts, and the designated devices and systems required for the job.
Temporary workers should be under the direct supervision of the project managers or supervisors so that they can clear any confusion or ask for assistance directly when required. Assigning an on-field buddy to the temporary workers also facilitates them in performing better and adapting quickly to the organization’s culture.
Following up with the temporary employees at short intervals helps them identify weak areas and improve their performance. Constructive feedback helps the temporary workers stay grounded and regulate their performance according to expectations.
Companies can also make use of AI and machine learning to provide temporary employees with the necessary information required for day-to-day operations. This proves to be a time-effective way of accessing real-time data to increase work efficiency and productivity.
Inclusion
All employees working on the same project deserve equal treatment. Therefore, businesses must pair up temporary and permanent workers in teams to maximize productivity. Work recognition and rewards should be the same for all employees. Removing barriers between temporary and permanent workers help create a diverse workforce. It enables employees with different expertise to work towards a single goal with a dynamic approach. Temporary workers have a vast experience in multiple workplaces, therefore, their suggestions and recommendations can be very useful for the company.
Technology
Many companies are now turning towards automated procedures for onboarding. This process gained popularity during the Covid-19 pandemic when businesses were concerned about acclimating remote workers with their company policies and procedures.
Technological materials such as short videos, audio instructions, and written policies are effective for onboarding remote employees and providing 24/7 assistance to onsite workers. Fast access to information improves work efficiency and saves resources.
Gojob is a reputed platform that uses multiple tools to facilitate onboarding. It provides essential information for employees to perform tasks efficiently according to company rules. It also provides employees with simplified training material, enabling them to work independently.
Conclusion
Temporary workers are vital to the business. Therefore, company executives must carefully monitor their onboarding. They must strictly adhere to the company policies and regulations and ensure employee equality, as it significantly impacts the workplace atmosphere.
To simplify the process of hiring temporary employees, many recruiting agencies are modifying their services accordingly. Specialized agencies such as staffing agency pittsburgh are tailoring their staffing programs to match the changing needs of their client companies.
