The
United Nations Office for Project Services (UNOPS) mission is to expand the
capacity of the UN system and its partners to implement peacebuilding,
humanitarian and development operations that matter for people in need. UNOPS
mandate is to act as a project delivery platform for UN system agencies, funds
and programmes, international and regional financial institutions,
intergovernmental organizations, donor and recipient governments, and
non-profit non-governmental organizations. As a self-financing entity within
the UN system, UNOPS must ensure that the projects it delivers meet client
expectations in terms of cost, quality and time, while at the same time
ensuring that these projects collectively meet a broader array of success
criteria. UNOPS is committed to achieving a truly diverse workforce..
United Nations Office for Project Services (UNOPS) mission is to expand the
capacity of the UN system and its partners to implement peacebuilding,
humanitarian and development operations that matter for people in need. UNOPS
mandate is to act as a project delivery platform for UN system agencies, funds
and programmes, international and regional financial institutions,
intergovernmental organizations, donor and recipient governments, and
non-profit non-governmental organizations. As a self-financing entity within
the UN system, UNOPS must ensure that the projects it delivers meet client
expectations in terms of cost, quality and time, while at the same time
ensuring that these projects collectively meet a broader array of success
criteria. UNOPS is committed to achieving a truly diverse workforce..
Background Information – Kenya Kenya Operation Centre (KEOC)
The UNOPS Kenya
Operations Centre (KEOC) manages more than 60 projects in around 10 countries
of eastern and southern Africa. UNOPS in Kenya helps partners achieve their
project goals in sectors including: governance, education, health, the
environment, grant management and rural development.
Operations Centre (KEOC) manages more than 60 projects in around 10 countries
of eastern and southern Africa. UNOPS in Kenya helps partners achieve their
project goals in sectors including: governance, education, health, the
environment, grant management and rural development.
Background Information
–
Job-specific
Job-specific
Reporting to the Team Leader, Project Management Office, under the
guidance and supervision of the Project Managers and Head of Country Office in
Liberia, and working closely with other KEOC personnel, the Project Support
Officer (PSO) provides project assurance and project support as delegated by
the relevant Project Board(s) and/or Project Manager(s) as applicable, ensuring
high quality, accuracy and consistency of work. The incumbent is responsible to
abide by security policies, administrative instructions, plans and procedures
of the UN Security Management System and that of UNOPS.
guidance and supervision of the Project Managers and Head of Country Office in
Liberia, and working closely with other KEOC personnel, the Project Support
Officer (PSO) provides project assurance and project support as delegated by
the relevant Project Board(s) and/or Project Manager(s) as applicable, ensuring
high quality, accuracy and consistency of work. The incumbent is responsible to
abide by security policies, administrative instructions, plans and procedures
of the UN Security Management System and that of UNOPS.
Functional
Responsibilities
Responsibilities
Below
are some of the functionalities.
are some of the functionalities.
Project
Management Support
Management Support
- Supporting
project managers with the preparation of project documents for submission
to the KEOC Director / Deputy Director for his/her approval; in particular
assist with the preparation of internal and external project reports; - Managing
information flows and overseeing change controls, risk registers and issue
management; document and feedback lessons learned and best practices; - Supporting
the project planning process; - Maintenance
of all supporting project financial documents for audit and review
processes; - Entering
accurate data in UNOPS Enterprise Resource Planning software, ATLAS; - Continuous
monitoring of the project quality indicators and monthly health check of
the supported projects to the Project Manager; - Ensuring
that project ?blue files? (mandatory auditable project documents) and
other relevant project documentation in hard and soft copy are up-to-date; - Coordinating
with other KEOC units to accomplish project objectives, especially
including the Programme Support Unit on administrative, human resources
and procurement matters; - Contributing
to knowledge networks and communities of practice; - Management
of KEOC ATLAS projects and/or work packages as required
Operational
and Logistic Support
and Logistic Support
- In
consultation with the PM, donors and clients, prepare amendments of
Agreements and Budget revisions when applicable; - Review
input of financial information, expenditures etc in ATLAS. Proactive
identification and resolution of issues in consultation with the Project
Managers. - Ensure
conformity of project disbursement requests with procedures, work plans,
and availability of resources for expenditure; - Receive
and review Request for Personnel Action (RPA) forms to confirm
availability of funds and verification of corresponding Certificate of
Approval (CoA) prior to final review and approval; - Assist
the PM in preparation of Terms of Reference (ToR) for required inputs in
the projects (staff, individual and institutional consultancy services,
procurement of goods and services, design of grant funds, organization of
training, seminars, etc.), with expert and/or client support as required; - Coordination
and participation in recruitment processes together with the Human Resources
Unit, including but not limited to preparation of Interview Minutes,
Request of Award, issuance of personnel contract and contract management
and administration; - Providing
induction briefings to newly recruited staff and render support to
consultants in the course of their assignment; - Supervise
and review submissions for Contracts, Purchase orders, Waivers and related
documents prior to final approval; - Prepare
budget forecast and periodic financial reports for the Management and
donors. - Liaise
with finance and logistics/procurement cells in tracking commitments and
disbursements. - Coordinate
with the Logistic officer on all transport, inventory and procurement
issues in for direct support of the project and in support of PM. - Provide
training support to personnel in support services to ensure compliance
with FRR and procurements procedures; - Participate
in periodic visits to the project sites, and any sub-offices to review
compliance with recognized procedures. - Establish
and monitor an internal control system
Perform
other related duties as required. Competencies
other related duties as required. Competencies
- Actively
works towards continuing personal learning and development in one or more
practice areas; - Ability
to perform a variety of standard tasks related to budget monitoring,
including screening and collecting documentation, financial data
processing, filing and provision of information; - Results-based
performance and client-oriented responses; - Consistently
approaches work with energy and a positive, constructive attitude; - Attention
to detail - Demonstrated
drive for continuous improvement and incorporation of lessons learned and
best practices into business process routines; - Demonstration
of professional behaviour and personal ethics, transparency and openness
to encourage respect and similar behaviour from colleagues in the
workplace; - Ability
to interpret and apply business acumen and technical expertise; - Thorough
knowledge of UNOPS operations is an asset; - Strong
IT skills.
Education/Experience/Language
requirements
requirements
Education
Masters degree in Accounting/Finance/Business Administration or other related
field (additional years of relevant work experience, preferably in combination
with a relevant bachelors degree, may substitute for the requirement of a
masters degree)
Masters degree in Accounting/Finance/Business Administration or other related
field (additional years of relevant work experience, preferably in combination
with a relevant bachelors degree, may substitute for the requirement of a
masters degree)
Experience
Minimum five years of progressively responsible work experience in the field of
project management, finance, accounting, audit, administrative services or
other related field. Language Qualification Excellent in written and spoken
English
Minimum five years of progressively responsible work experience in the field of
project management, finance, accounting, audit, administrative services or
other related field. Language Qualification Excellent in written and spoken
English
Certifications
PRINCE2 or equivalent project management qualification is an asset Contract
type, level and duration Contract type: International ICA Contract level: I-ICA
2 Contract duration: 6 months initially For more details about the ICA
contractual modality, please follow this link:
http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx
PRINCE2 or equivalent project management qualification is an asset Contract
type, level and duration Contract type: International ICA Contract level: I-ICA
2 Contract duration: 6 months initially For more details about the ICA
contractual modality, please follow this link:
http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx
Additional Considerations
- Please
note that the closing date is midnight Copenhagen time (CET) - Applications
received after the closing date will not be considered. - Only
those candidates that are short-listed for interviews will be notified. - Qualified
female candidates are strongly encouraged to apply. - UNOPS
reserves the right to appoint a candidate at a level below the advertised
level of the post - The
incumbent is responsible to abide by security policies, administrative
instructions, plans and procedures of the UN Security Management System
and that of UNOPS.
Closing
Date: Thursday, 25 October 2012
Date: Thursday, 25 October 2012
