Personal Assistant Jobs Vacancies in Kenya

Our client is seeking for a very
independent minded individual who is capable of thinking on their feet in a
crisis for a Personal Assistant position.

Personal
Assistant Job Key roles

Manage and maintain the MD’s diary
and email account.
Filter emails, highlight urgent
correspondence and print attachments.
Organize inbound emails into the
appropriate folders and any relevant information to be copied into the
correct file on the hard drive.
Respond to emails as much as
possible, dealing with appointments.
Ensure busy diary commitments, papers
and travel arrangements are managed effectively including producing a
daily folder with diary, necessary papers etc. and troubleshooting
problems.
Conduct weekly diary meetings with
the MD to discuss upcoming engagements, invitations and other requests.
Schedule on behalf of the MD meetings
between him and his direct reports and the committees and groups to which
he is a member.
Coordinate travel and accommodation
requirements in connection with others and ensure arrangements in place
for the MD match his requirements.
Filter general information, queries,
phone calls and invitations to the MD by redirecting or taking forward
such contact as appropriate.
Ensure the MD is fully briefed on, or
prepared for, any engagements he is involved in.
Keep and maintain an accurate record
of papers and electronic correspondence on behalf of the MD.
Prepare correspondence on behalf of
the MD, including the drafting of general replies.
Minute general meetings as required
and complete research on behalf of the MD.
Keep and retrieve files.
Ensure guests meeting with the MD are
well taken care of.
Any other duty like attend
supervision, training and meetings as and when required.

Qualifications
for Personal Assistant Job

Bachelor Degree in Business
management or any other relevant degree.
Minimum of 4 years of experience in a
busy environment/Organization.
Ability to work under pressure.
Good communication and administrative
skills.
Great leadership skill and a
strategic thinker.
Ability to Multi-Task
Must flexible to frequent travels

Kindly send your CV and a passport size
photo to
jobs@jantakenya.com
ASAP with the subject PERSONAL ASSISTANT before or on 17th May, 2016.
Only shortlisted candidates shall be contacted.