Oxfam Supply and Logistics Managers Jobs Vacancies in Nigeria

Oxfam
is an international confederation of 17 organizations (affiliates) committed to
creating a just world without poverty. In Nigeria Oxfam works in the areas of
Economic Justice/Sustainable Livelihoods, Humanitarian Programming to save
lives, Advancing Gender Justice and Good Governance, adopting a right based
approach.

We
are recruiting to fill the position below:

Job
Title:
Supply and Logistics Manager
Location: Abuja (with some travel)
Job Type: Full time
Duration: 12 months with a possibility to extend

Job
Description

This
is a key strategic hire for the organisation as you will manage the full
supply chain function for Oxfam in Nigeria

Key
Responsibilities and Accountabilities
Procurement Planning & Management:

Identify,
evaluate, develop, monitor implementation and update annual procurement
plans with clear specifications regularly to support needs based on
requirements stated in Country plans and budgets.
Lead
on development of high impact cost savings and service delivery models for
strategic sourcing, and within the context of the specific performance
aspirations, business plans and Oxfam Procurement Policies.
Organise
procurement & tendering processes in a manner that meets the five
metrics of delivering goods and services with a) right quantity, b) right
quality, c) right price, d) right time and e) the right location.
Develop
simple tools and make them available for State Supply and Logistics staff
while working to decentralise procurement to State levels
Seek
approval for bid proposals and specifications; composes requests for
review by the relevant Committees and presents recommendations on purchase
contracts requiring Management and/or Board approval to the Country
Director for preliminary review sign off.
Evaluate
price and past performance of contract and seek approval where there are
price increases and/or reductions as appropriate
Develop
framework agreements with suppliers to allow Oxfam more flexibility around
goods or services contracted both in terms of volume and relevance of
goods and services while ensuring that each purchase represents the best
value.
Ensure
optimal cost, quality and service delivery via efficient procurement
scheduling, inventory minimisation and customer order fulfillment
requirements.
Oversee
vendor selection processes and selects top quality 3rd parties and
partners based on predetermined criteria and set Oxfam standards; makes
suitable selection recommendations to line manager and Country Director.
Ensures
proper use of waiver procedures for deviation of standard procurement
procedure; flag non-compliance to procedures.

Logistics
& Warehouse Administration:

Monitor
supply and demand trends and develop inventory management and control
systems to ensure adequate stock levels, effective reorder processes, loss
prevention and efficient warehouse space usage.
Ensure
compliance with operational procedures for activities such as verification
of incoming and outgoing shipments, materials management and handling,
stock control/inventory management, including related activity data and
information management.
Approve
the salvage/replacement of damaged or outdated stock; ensures timely and
accurate accounting (asset disposal) entries are posted with respect to
such items.
Ensure
cost efficient procurement, and continuous availability of office
equipment and supplies thereby facilitating smooth day-to-day business
operations.
Interpret
contract provisions and review contracts for accuracy and changes prior to
bid and renewal.

Contracts
& Supplier Management:

Develop
KPI’s for measuring the performance of suppliers, and coordinate
improvements to supplier performance
Manage
vendor relationships by clearly communicating expectations, monitoring
procurement and supply activities to ensure deliveries meet established
specifications and that applicable guidelines are met regarding the
quality of the items received timeliness and product availability.
Negotiate
favourable agreements and contracts to gain appropriate savings and
service levels; also ensures all legal contract requirements are met.
Develop
contracts and minimum service level agreements with service vendors; also
builds mutually beneficial relationships with these vendors and 3rd party
service providers.
Manage
high value relationships with suppliers, external contacts/government
agencies, UN agencies and other NGOs with regards to logistical matters.
Works to effectively remove any obstacles to ensure optimal delivery of
services to the highest standards thereby achieving high levels of customer
satisfaction.
Safeguard
the integrity of procurement documents, upholding confidentiality and
privacy in the course of duty.

Stock
Reconciliation and Reporting:

Oversee
physical stock audits and reconciles inventory records; also manage and
coordinate periodic and annual inventory of stock items working with
Internal and External Auditors and Finance personnel.
Ensure
periodic updates and required management reports covering ordering, order
tracking, inventory levels tracking/stock control, purchase orders and
contracts, warehouse supplies and transportation planning &
scheduling.
Lead
periodic Logistics Assessments using the One Oxfam S&L LAT to
establish current status and make work plans for the year ahead; respond
to Inspections and Audit/Examination queries as may be required.
Anticipate
and coordinate requirements for institutional donor reporting.

Fleet
Management:

Ensure
the use of fleet management systems to monitor costs and performance and
prepare management reports, using Terramar networks.
Develop
Fleet management action plan:
Explore
the possibility to implement Trackpoint tracking boxes.
Make
a long term planning reviewing needs for transportation and maintenance
Make
an analysis for Lease or Buy decisions
Ensure
that Fleet management operations comply with the relevant local
regulations governing transport and Oxfam standards and procedures.

Capacity
Building:

Assess,
monitor, manage, develop, and implement learning interventions for staff
and partners (using PARCEL curriculum) and Oxfam Staff, in collaboration
with Supply and Logistics staff at a regional or global level.

Educational,
Experience & Competence

Masters
degree or equivalent in Supply Chain, Logistics Management, Business
Administration, Accounting, Finance or any other relevant discipline of
study.
Professional
accreditation certification in Logistics/Supply Chain Management.
Minimum
of 8 years “hands-on” working experience in logistics/procurement systems,
warehouse and fleet management with an international NGO including 3 years
at supervisory level.
Good
understanding of working with donor requirements (EU/ECHO, UNHCR, DFID,
USAID, etc.) and prior experience of monitoring/managing budgets.
Critical
focus on providing a superior service level to managers and colleagues and
delivering agreed results within time and budget constraints and to
expected standards.
Ability
to represent Oxfam in a professional and competent manner with external
individuals and organisations.
Proven
experience as a team worker and demonstrably cooperative with members of
other teams, responding quickly and accurately to queries and issues.
Experience
using a computerised system (Ms. Word, Excel, Procurement software etc.)
Commitment
to Oxfam’s overall aims and policies and experience of promoting women’s
rights and the interests of marginalized people in all aspects of Oxfam’s
work.
Excellent
organizational, problem-solving, communication skills (oral and written),
report writing skills and negotiation skills.
Well-developed
conceptual, critical, and analytical thinking with the ability to convey
complex information in a straightforward, interesting way, and influencing
this to a wider audience.
Knowledge
or appreciation of Nigeria in terms of its political, economic and social
trends plus a good understanding of the key development and humanitarian
issues in the region.
Strong
experience with Oxfam business systems including OPAL, TRACKPOINT, HELIOS
and Oxfam tool will be an advantage

What
We Offer

Oxfam
(Novib) is committed to providing you with a competitive, fair, and comprehensive
pay and benefits package that is justifiable to our donors.
The
international salary range for this position is set in scale 9 with a
salary range between € 2962, to € 4557, monthly gross based on 40 hours a
week.