World Bank Group Team Assistant Job Vacancy

The
World Bank Group is one of the world’s largest sources of funding and knowledge
for developing countries. It uses financial resources and extensive experience
to help our client countries to reduce poverty, increase economic growth, and
improve quality of life. To ensure that countries can access the best global
expertise and help generate cutting-edge knowledge, the World Bank Group is
constantly seeking to improve the way it works. Key priorities include
delivering measurable results, promoting openness and transparency in
development, and improving access to development information and data.

We
are recruiting to fill the position below:

Job
Title: Team
Assistant
Job #: 171583
Location: Abuja
Job Family: Administration
Job Type: Administrative
Language Requirement: English [Essential]

Background
/ General Description

The
World Bank, a leading multi-lateral institution in global economic
development, is looking for a highly organized, energized and experienced
person capable of operating effectively in a very demanding fast-paced
environment to serve as a Team Assistant.
The
Team Assistant will be under direct supervision of the Senior Executive
Assistant (SEA) who is responsible for her/his technical and professional
development and performance evaluation.
The
Team Assistant is an integral part of the Nigeria Country Office
Administrative and Client Support (ACS) team.
(S)He
will provide Administrative and client support to the Operational Staff.
The
job implies frequent interaction with other institutional units, staff in
other locations (locally and internationally), Government officials,
consultants and external organizations.

Responsibilities,
Duties and Accountabilities
The overall purpose of the assignment is to provide administrative, logistical
and operational support to the World Bank Nigeria Country Office. The main
functions include but are not limited to:

Operational
and administrative support:

Provide
support for preparation and implementation of World Bank projects and activities
according to Bank procedures.
Use
desktop processing skills to produce complex texts, reports,
presentations, charts, figures, graphs, etc., according to Bank format and
distribution.
Collect
and input data provided by Task Team Leaders into the central database,
including processing new project status reports.
Keep
abreast of the Organization’s directives and ensure effective processing
of all project documents.
Draft
routine correspondence (standard letters, memos, faxes, etc.) conforming
to the Organization’s regional standards, using proper grammar,
punctuation and style and proofread materials.
Draft
minutes of meetings and provide assistance in editing large documents.
Maintain
up-to-date divisional project files (both paper and electronic) and
retrieve data from various sources and compile these for use by the
Country Director and/or the Country Management Unit (CMU).
Incorporate
agreed comments into documents, making full use of shared drives and
software capabilities.

Information
Management and Client Interaction:

Answer
internal and external queries on the assigned portfolio or, as necessary,
take accurate and comprehensive telephone messages, and route them to
appropriate persons to handle.
Maintain
current distribution lists, phone/address lists of project/product
contacts, and distribute documents for the team.
Co-ordinate
with service units, and liaise frequently with team members both in
Washington and in the Country Office.
Track
and report on appropriate aspects of the Team’s operational activities.

Time
management & Logistic Planning:

Arrange
working schedule and meeting with counterparts for the visiting teams.
Co-ordinate
time management and schedules, taking current and future priorities into
account, anticipate and monitor changes, and communicate the information.
Track
assigned tasks/project steps/ timetables using modern office management
technologies, coordinate with relevant staff, provide assistance and/or
information on project-related matters.
Solve
non-routine problems creatively and resourcefully and assist in
preparation and logistical planning for various events, e.g. conferences,
workshops, negotiations, board presentation and signing, etc.

Other
Duties:

Serve
as a back-up to other staff and Task Team Assistants on project and
administrative tasks.
Occasionally
perform Analytical tasks as may be requested by the Team Leader
Perform
other tasks as requested by the Supervisor.

Selection
Criteria

Minimum
Bachelor Degree and at least 3 years of relevant experience.
Previous
experience with a multilateral/bilateral organization is an advantage.

Competencies:

Technology
and systems knowledge – Demonstrate advanced knowledge and experience
working with Microsoft office applications (Excel, PowerPoint, Word,
etc.). Has ability and willingness to maintain up-to-date knowledge and
skills in technology.
Project
and task management – Exhibit good organizational, problem-solving,
analytical skills and ability to work competently with minimal
supervision. Demonstrate attention to detail and quality. Has ability to
manage multiple tasks and complete tasks within agreed schedule.
Institutional
policies, processes, and procedures – Demonstrate knowledge of own
department’s programs and products, know key players, understand own role.
Display understanding of WB policies and procedures relevant to the area
of assigned responsibilities and is able to apply/ implement them.
Versatility
and adaptability – Demonstrate flexibility and is receptive to the
implementation of new solutions. Is willing to stretch own capability.
Demonstrate motivation to avail and adapt oneself to effecting change.
Client
Orientation (ACS) – Exhibit good communication skills, positive and
professional client service attitude; is able to understand clients’ needs
and complete them professionally.
Learning,
knowledge sharing and communication (ACS) – Good English language skills
(verbal and written) Able to write clearly, edit and proofread draft
communications. Able to learn and share knowledge/information across the
unit.
Business
judgment and analytical decision making (ACS) – Able to manage information
and support retention and disposition of information and records. Can
search, report, and deliver basic information from various sources and
independently respond to basic inquiries.
Drive
for Results – Able to take personal ownership and accountability to meet
deadlines and achieve agreed-upon results and has the personal
organization to do so.
Teamwork
(Collaboration) and Inclusion – Collaborate with other team members and
contributes productively to the team’s work and output, demonstrating
respect for different points of view.

How
Apply
Interested and qualified candidates should:
Click here to apply

Note: If the selected
candidate is a current Bank Group staff member with a Regular or Open-Ended
appointment, s/he will retain his/her Regular or Open-Ended appointment. All
others will be offered a 2 year term appointment.

Application
Deadline: 5th
September, 2017.