International Federation of Red Cross and Red Crescent Societies Jobs Vacancies

Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC or
“the Federation”) is the World’s largest volunteer-based humanitarian network.
The Federation is a membership organization established by and comprised of its
member National Red Cross and Red Crescent Societies. Along with National
Societies and the International Committee of the Red Cross (ICRC), the
Federation is part of the International Red Cross and Red Crescent Movement.

• Reporting
  to the Senior Finance and Administration Officer, the Cashier will provide
  support to the Senior Finance and Administration Officer unit on treasury
  services.

• Responsible
  of the Petty cash Custody and payments in line with the office Petty cash
  Policies and payment memo

• Prepare
  Journal of provisions Working Advance and input into CODA
• Run
  monthly exception reports to support the account closing routine.

• Preparation
  of all bank payments (Working Advances)
• Prepare
  payments (PBN) journal and input into CODA
• Prepare
  payment (POF) and receipts(ROX) journal and input into CODA
• Ensure
  the management of an efficient filing system within the Finance Unit.

• Assist
  in the communication and enforcement of all financial and administration
  policies and procedures, especially on Treasury related matters
• Support
  the monitoring of staff private expenses to ensure refund
• Support
  in the Field Returns consolidation (WANS) and input into CODA

• University
  Degree in Business Administration, Commerce, or any other relevant fields
  plus full professional accountancy qualification – Required

• At
  least 1-3 years in similar positions – Required

• Ability
  to write basic Financial Reports – Required
• Practical
  Knowledge of computers (Windows, Spreadsheets, word processing, e-mail) –
  Required
• Able
  to work in a team – Required
• High
  degree of integrity, discretion and personal conduct – Required
• Flexible
  and Adaptable to changing working conditions – Required
• Self
  – motivated, with good judgement and initiative – Required
• Able
  to prioritise and meet deadlines – Required
• Good
  verbal and written communication skills – Required
• Fluency
  in written and spoken English – Required
• Good
  command of another IFRC official language (French, Spanish or Arabic) –
  Preferred

• High
  degree of integrity, discretion and personal conduct
• Flexible
  and adaptable to changing working conditions
• Self-motivated,
  proactive with good judgement and initiative
• Excellent
  interpersonal and written communication skills
• Ability
  to prioritise, meet deadlines and work under pressure
• Attention
  to detail
• Able
  to work in a multicultural team
• Good
  inter-personal skills
• Able
  to work under minimum supervision
• Good
  stress management

• Under
  the supervision of the Finance and Administration Delegate, the incumbent is
  responsible for providing high level support to the West Coast Cluster
  Office on various administrative issues to ensure efficient and effective
  running of the West Cluster Office on day-to-day operation.

• Coordinate
  outsourced functions such as housekeeping, conferencing, gardening and
  catering to ensure cost effectiveness and service delivery in accordance
  with agreements
• keeping
  track of Lease agreements for the houses, taking note of which leases have
  expired, need to be renewed, sorting out any issues raised and keeping the
  records up to date.
• Ensure
  that all in-coming international staff are well facilitated, and that they
  return all equipment, assets and any other property in their possession
  before they are signed off.
• Draft
  and keep up-to-date procedures and guidelines on housing, telephone,
  travel and other administrative processes as necessary and promote
  adherence to them.
• Safeguard
  contracts signed by the office and service providers.
• Safeguard
  fixed assets and maintain a robust and updated asset management register.
• Coordinate
  and manage mobile phone bills and telephone lines.
• Maintain
  an updated inventory of office stationery.
• Ensure
  all utilities are settled in time and there are no service disruptions.
• Work
  with security delegate to enhance security in the premises.
• Work
  with the security delegate to ensure proper custody of office keys and
  necessary duplications are being made.
• Maintain
  accurate registration of assets and property of the Regional office

• Prepare
  monthly reports in relation to telephones, and housing and hand it to the
  Finance and Administration Delegate
• Prepare
  monthly reports in relation to facilities, telephones and housing.

• Follow
  up on payments to avoid service disruption

• Oversee
  management of telephone lines including direct lines and mobile phones,
  monitoring, monthly costs and liaising with Senior IT/Telecom Officer and
  Finance in obtaining reports.
• Ensure
  that all in-coming international staff are well facilitated to settle in
  Nairobi and that they return all equipment, assets and any other property
  in their possession before they are signed off.
• Processing
  and monitoring of all the payments originating from the department.

• Support
  for programmes in sourcing and managing workshops, travel, visa and
  accommodation issues in collaboration with the protocol officer.
• Work
  with Finance and all departments to maintain strong Archiving system.

• Provide
  efficient and timely administrative support to the in office management
• Oversee
  the maintenance of office inventory on a regular basis, conduct and
  finalize overall inventory update
• Support
  Finance and Administration Delegate in reviewing and preparing admin
  procedures
• Undertake
  specific projects and activities including responsibility for their
  planning, delivery and results, as delegated
• Coordinate
  outsourced functions such as housekeeping, gardening and catering,
  ticketing to ensure cost effectiveness and service delivery in accordance
  to signed agreements.
• Ensure
  all required fittings in delegates houses are facilitated procedural,
  timely and value for money considered at all levels.
• Manage
  Abuja Cluster office supplies. promote efficient usage and eliminate waste
• Ensure
  that cleanliness is maintained in the office and its environs as well as
  the organization vehicles.
• Ensure
  that proper waste disposal is practiced always.

• Bachelors
  Degree in Business Administration, Economics, Commerce, or any other
  relevant fields Required

• 3-5
  years relevant working experience in administration Required
• Minimum
  of 3 years’ experience in driving (manual gears) Required
• Work
  experience with other international organisations, large NGOs and/or
  governmental development agencies, multi-cultural environment Required
• Previous
  experience within RCRC Required

• Strong
  communication skills Required
• Computer
  Literate Required
• Ability
  to work under pressure and to deadlines Required
• Flexibility
  Required
• Accuracy
  and fine attention to detail Required
• Organised
  and self-starter in work prioritising Required
• Tact
  and diplomacy Required
• Excellent
  customer service Required
• Fluently
  spoken and written English Required
• Good
  command of another IFRC official language (French, Spanish or Arabic)
  Required

• Communication
• Collaboration
  and Teamwork
• Judgement
  and decision making
• NS
  and Customer Relations
• Creativity
  and Innovation
• Building
  trust

• The
  International Federation of Red Cross and Red Crescent Societies (IFRC or
  “the Federation”) is the World’s largest volunteer-based humanitarian
  network
• The
  Federation is a membership organization established by and comprised of
  its member National Red Cross and Red Crescent Societies. Along with
  National Societies and the International Committee of the Red Cross
  (ICRC), the Federation is part of the International Red Cross and Red
  Crescent Movement
• The
  overall aim of the IFRC is” to inspire, encourage, facilitate, and promote
  at all times all forms of humanitarian activities by National Societies
  with a view to preventing and alleviating human suffering and thereby
  contributing to the maintenance and promotion of human dignity and peace
  in the world.” It works to meet the needs and improve the lives of
  vulnerable people before, during and after disasters, health emergencies
  and other crises
• The
  Federation is served by a Secretariat based in Geneva, with regional and
  country offices throughout the world. The Secretariat is led by the IFRC
  Secretary General and provides the central capacity of the International
  Federation to serve, connect, and represent National Societies
• The
  Secretariat’s focus includes providing support to the IFRC governance
  mechanisms; setting norms and standards; providing guidance; ensuring
  consistency; coordination and accountability for performance; knowledge
  sharing; promoting collaboration within and respect for the RCRC Movement;
  and expanding engagement with partners
• The
  Secretariat’s headquarters is organized in three main business groups:
• Partnerships,
  including Movement and Membership;
• Programs
  and Operations; and
• Management
• The
  Secretariat has five regional office, as follows: Americas (Panama City);
  Africa (Nairobi); Asia/Pacific (Kuala Lumpur); Europe (Budapest); Middle
  East and North Africa (Beirut)
• The
  Abuja based office is the hub to support West Coast Cluster and has a
  status agreement with Nigerian government. The position is located in the
  Finance and Administration Unit.

• Reporting
  to the Finance Officer, the Finance and Administration Archivist will
  provide support on administrative services for the archiving of the
  documents and ensure an efficient and effective filing system of the
  Finance and Admin Department in Abuja office.

• Ensure
  up to date, efficient and effective filing of all financial and
  administration documents.
• Compile
  and prepare the finance and administration documents for all ongoing month
  end closure documents.
• Ensure
  that after month end all documents are in order and timeously sent to the
  Dakar Regional office on a monthly basis.
• Check
  and ensure completeness, correctness and validity of all the CODA
  documents on file.
• Ensure
  that no finance documents are misplaced and removed from the IFRC Finance
  files. Maintain a tracking system for all the financial documents within
  finance department.

• Prepare
  the monthly CODA documents list checklist

• Assist
  in the payment process to ensure that documents coming into finance for
  payments (cash and bank payments) are in good order and in respect of the
  IFRC procedures before the Finance Assistant proceeds with the payments.

• Assist
  in the communication and enforcement of all financial and administration
  policies and procedures

• University
  Degree in Business Administration, Commerce, or any other relevant fields
  plus full professional accountancy qualification required.

• At
  least 1-3 years in similar positions required.

• Ability
  to write basic Financial Reports Required
• Practical
  Knowledge of computers (Windows, Spreadsheets, word processing, e-mail)
  Required
• Able
  to work in a team Required
• High
  degree of integrity, discretion and personal conduct Required
• Flexible
  and Adaptable to changing working conditions Required
• Self
  – motivated, with good judgement and initiative Required
• Able
  to prioritise and meet deadlines Required
• Good
  verbal and written communication skills Required
• Fluency
  in written and spoken English Required
• Good
  command of another IFRC official language (French, Spanish or Arabic)
  Required

• High
  degree of integrity, discretion and personal conduct
• Flexible
  and adaptable to changing working conditions
• Self-motivated,
  proactive with good judgement and initiative
• Excellent
  interpersonal and written communication skills
• Ability
  to prioritise, meet deadlines and work under pressure
• Attention
  to detail
• Able
  to work in a multicultural team
• Good
  inter-personal skills
• Able
  to work under minimum supervision
• Good
  stress management

• Under
  the direct Supervision and the guidance of the Administration Assistant,
  the  Office Cleaner will manage the good quality of the working area
  of all the staff of the WC Cluster office.
• He/She
  is responsible for ensuring hygiene in the office: cleanliness of premises
  and equipment, management and waste incineration, water management and
  maintenance of the coffee machine.
• He/She
  will collaborate with the Administration Assistant for the office cleaning
  supplies, materials or to make Photocopies if needed.

• Household
  Individual equipment (boots, overalls / protective clothing, gloves, …)
• Maintenance
  equipment (buckets, brooms, brush …)
• Cleaning
  products

• Ensure
  a daily cleaning of assigned offices and guest residents or any other
  sites assigned by the Administration Officer.
• Clean
  the dust on desks, furniture are clean for staff and Delegates
• Clean
  toilets everyday as required and ensure that toilet paper and water and
  toilets freshener are always available.
• Clean
  and empty Baskets and bins as required.
• Sweep
  and wash the floor with antiseptic if required
• Manage
  the office drinking water and change water bottles and replace them as
  required.
• Manage
  all related to tea or coffee break at the office (take care of the
  equipment: machine, cup, spoon…) the stock of tea, coffee and sugar and
  also their storage.
• Provide
  monthly list of cleaning materials requirements to the Administration
  Officer for procurement.

• High
  school Diploma Preferred

• 0-2
  Years of working in similar position Required

• Good
  knowledge and Familiar with Hygiene, cleaning products  and equipment
  Required
• Good
  Knowledge of housekeeping Standards Required
• Working
  experience in Humanitarian environment Preferred
• Rigorous
  monitoring of hygiene and disinfection Required
• Sense
  of organization Required
• Being
  punctual Required
• Good
  interpersonal and communication ability Required
• Fluently
  spoken and written English Required
• Good
  command of another IFRC official language (French, Spanish or Arabic)
  Preferred

• Neat
  and clean (Good notions of Hygiene) Required

• Autonomy
  and Professionalism Required

• Reporting
  to the Senior Finance Officer for the NE Operations, the Finance Assistant
  will provide support to the Senior Finance and Administration Officer unit
  on treasury services.

• Responsible
  of the Petty cash Custody and payments in line with the office Petty cash
  Policies and payment memo

• Prepare
  Journal of provisions Working Advance and input into CODA
• Run
  monthly exception reports to support the account closing routine.

• Preparation
  of all bank payments (Working Advances)
• Prepare
  payments (PBN) journal and input into CODA
• Prepare
  payment (POF) and receipts(ROX) journal and input into CODA
• Ensure
  the management of an efficient filing system within the Finance Unit.

• Assist
  in the communication and enforcement of all financial and administration
  policies and procedures, especially on Treasury related matters
• Support
  the monitoring of staff private expenses to ensure refund
• Support
  in the Field Returns consolidation (WANS) and input into CODA

• University
  Degree in Business Administration, Commerce, or any other relevant fields
  plus full professional accountancy qualification

• At
  least 1-3 years in similar positions

• Ability
  to write basic Financial Reports
• Practical
  Knowledge of computers (Windows, Spreadsheets, word processing, e-mail)
• Able
  to work in a team
• High
  degree of integrity, discretion and personal conduct
• Flexible
  and Adaptable to changing working conditions
• Self
  – motivated, with good judgement and initiative
• Able
  to prioritize and meet deadlines
• Good
  verbal and written communication skills
• Fluency
  in written and spoken English
• Good
  command of another IFRC official language (French, Spanish or Arabic)
  Preferred

• High
  degree of integrity, discretion and personal conduct
• Flexible
  and adaptable to changing working conditions
• Self-motivated,
  proactive with good judgement and initiative
• Excellent
  interpersonal and written communication skills
• Ability
  to prioritise, meet deadlines and work under pressure
• Attention
  to detail
• Able
  to work in a multicultural team
• Good
  inter-personal skills
• Able
  to work under minimum supervision
• Good
  stress management

• Under
  the supervision of the Finance and Administration Delegate, the incumbent
  is responsible for providing high level support to the West Coast Cluster
  Office on financial management issues to ensure efficient and effective
  running of the West Coast Cluster Office on day-to-day operations.
• This
  includes focus on institutional donor funded projects such as ECHO, USAID,
  EC, SIDA (through Swedish RC) and all the other institutional donor funded
  projects.

• Ensure
  that all the offices’ bonafide transactions are appropriately processed
  into CODA using the correct project, account, activity and donor code.
  Thereafter ensure monthly closure of accounts within  deadlines and
  the preparation of the office cash request.
• Coordinate
  all work that will easily facilitate and enhance successful audit of the
  regional office operations and programs.
• Ensure
  that program advances to the NS are controlled and cleared with acceptable
  documentation and vouchers. This will involve monitoring and audit trail
  work from time to time.
• Perform
  delegated responsibilities on all financial matters to ensure that internal
  control is in line and effective as .
• Ensure
  proper maintenance of office equipment as well as the provision of office
  consumables.
• Be
  responsible for the finance and administration control environment for the
  Cluster office.
• Conduct
  surprise cash counts to ensure proper cash controls are in place.
• Support
  the regional finance and administration manager to review local
  administration policies and contract negotiation, seeking technical
  support from the finance analyst.

• Prepare
  accurate, regular and timely donor financial reports
• Review
  and analyze the monthly financial analysis report prepared and take
  appropriate measures to clear issues of concern.
• Identify
  and discuss donor financial reports monthly with the budget holders and program
  staff and develop a plan of action to address any issues identified
• Alert
  program managers on due financial reports and any follow ups that might
  be  to be done with the national society (NS).
• Review
  financial reports submitted by the NS, identify and query any anomalies.

• Perform
  the month end petty cash reconciliation and ensure that the cash account
  statement is supported by a CODA print out
• Perform
  bank reconciliation of all the accounts, check and ensure that all the
  daily bank register is updated by the cashier
• Implementation
  of audit findings for the cluster touching on finance &
  administration.
• Be
  responsible for implementation of all finance & administration
  policies and procedures in the cluster.
• Review
  all documents for compliance check and authorize only if there is full
  compliance.
• Support
  the Regional finance unit (RFU) to oversee the implementation of audit
  improvement recommendations as and when pointed out.
• Provide
  financial management support and advise to budget holders/project
  managers.

• Coordinate
  all cash requests for the cluster after which consolidate the cash request
  before onward submission to the regional finance analyst
• Regularly
  ensure all program budgets are prioritized in line with available funding
  and ensure that all budgets and project expenditure approval
  requests(PEAR) is established.
• Review
  the payroll coding and cluster staff and advice the regional finance unit
  (RFU).
• Validate
  the monthly payroll before onward processing for payment.
• Review
  and analyze the monthly financial reports and take appropriate measures to
  clear issues of concern.

• Monitor
  NS advances and ensure timely reporting.
• Follow
  up on dormant working advance (WA) by working closely with the NS finance
  team

• Support
  in the preparation of emergency and DREF budgets

• Support
  financial development for the NS as and when necessary.
• Ensure
  advances to the NS are controlled and cleared with acceptable
  documentation and vouchers.
• In
  consultation with the finance analyst, propose and support NS development
  initiatives.

• Conduct
  100% check on all cluster procurements and only authorize payment after
  ensuring compliance to IFRC policies.
• Alert
  the finance analyst for any anomalies noted

• Master’s
  degree in Business Administration or any other relevant fields
• Full
  professional accountancy qualification (CPA, ACCA, ACA or equivalent and
  knowledge of accounting soft-wares)

• 7
  years’ experience in finance and administration management, accounting,
  and audit and risks management
• Previous
  experience working for the Federation and/or National Society or a
  comparable International organisation Preferred
• Experience
  in managing and developing teams
• Practical
  knowledge of computers (Windows, spreadsheets, word processing, e-mail,
  Accounting and Financial software)
• Experience
  in setting up and/or rolling out systems to enhance Administrative
  processes
• Experience
  in training financial and non-financial staff on financial matters
• Experience
  in writing narrative and Financial reports
• Strong
  communication and administrative skills specifically, in office management

• High
  degree of integrity, discretion and personal conduct
• Flexible
  and adaptable to changing working conditions
• Excellent
  interpersonal and written communication skills
• Ability
  to prioritise, meet deadlines and work under pressure
• Excellent
  staff management skills
• Self-Motivated,
  proactive with good judgement and initiative
• Fluently
  spoken and written English
• Good
  command of another IFRC official language (French, Spanish or Arabic)
  Preferred

• High
  level of attention to detail
• Able
  to prioritise and meet deadlines
• Sensitive
  to cultural diversity
• Excellent
  staff management skills
• Advanced
  verbal and written communication skills
• Self-motivated
  with good judgement and initiative

• The
  International Federation of Red Cross and Red Crescent Societies (IFRC or
  “the Federation”) is the World’s largest volunteer-based humanitarian
  network
• The
  Federation is a membership organization established by and comprised of
  its member National Red Cross and Red Crescent Societies. Along with
  National Societies and the International Committee of the Red Cross
  (ICRC), the Federation is part of the International Red Cross and Red
  Crescent Movement
• The
  overall aim of the IFRC is” to inspire, encourage, facilitate, and promote
  at all times all forms of humanitarian activities by National Societies
  with a view to preventing and alleviating human suffering and thereby
  contributing to the maintenance and promotion of human dignity and peace
  in the world.” It works to meet the needs and improve the lives of
  vulnerable people before, during and after disasters, health emergencies
  and other crises
• The
  Federation is served by a Secretariat based in Geneva, with regional and
  country offices throughout the world. The Secretariat is led by the IFRC
  Secretary General and provides the central capacity of the International
  Federation to serve, connect, and represent National Societies
• The
  Secretariat’s focus includes providing support to the IFRC governance
  mechanisms; setting norms and standards; providing guidance; ensuring
  consistency; coordination and accountability for performance; knowledge
  sharing; promoting collaboration within and respect for the RCRC Movement;
  and expanding engagement with partners
• The
  Secretariat’s headquarters is organized in three main business groups:
• Partnerships,
  including Movement and Membership;
• Programs
  and Operations; and
• Management
• The
  Secretariat has five regional office, as follows: Americas (Panama City);
  Africa (Nairobi); Asia/Pacific (Kuala Lumpur); Europe (Budapest); Middle
  East and North Africa (Beirut)
• The
  Abuja based office is the hub to support West Coast Cluster and has a
  status agreement with Nigerian government. The position is located in the
  Finance and Administration Unit.

• Under
  the supervision of the Finance and Administration Delegate, the incumbent
  is responsible for providing high level support to the North East Complex
  Crisis project on financial management issues to ensure efficient and
  effective running of the day-to-day operations and review the accounts and
  financial management of the North East Complex Crisis project.
• Act
  as Programme Accountant working directly with Programme teams.

• Run
  the verification and input of suppliers’ invoices into CODA.
• Processing
  of National Societies financial returns into the financial information
  system.
• Ensure
  strong control on Bank accounts (Signatories /update/balances and Bank
  reconciliations)
• Ensure
  efficient cash forecasting for allocated project codes through attending
  departmental planning meetings, assisting and reviewing appeal and
  operational budgets and acting as advisory.
• Work
  closely with national society staff to ensure that expenditure is booked
  into correct budget lines.
• Ensure
  that expenditure incurred is in full compliance with the Federation
  Financial and procurement procedures.
• Ensure
  Daily CODA Input of Supplier invoices.
• Ensure
  DSA timely preparation.

• Support
  Budget preparation and Budget Revisions
• Ensure
  Production of Donors Financial report to PMER/PRDD
• Ensure
  that the Nigerian Red Cross Society staff are aware and adhere to the
  donor funding and financial reporting requirements.
• Periodically
  generate reports that will assist programme managers monitor project
  expenditures and balances.
• Prepare
  financial management reports and update regularly on the donor and PNSs
  funding for the regional framework
• Ensure
  timely working advance report input to CODA supported by the required
  documentation

• Review
  the bank reconciliations statements for the ECO Bank
• Review
  the cash reconciliation and petty cash accounts for the Yola and Damaturu
  Offices
• Ensure
  monthly reconciliation of Nigerian Red Cross Societies Working advance
  accounts
• Act
  as a focal point and ensure monthly reconciliation of all the balance
  sheet National Society and IFRC staff working advance accounts for the
  North East Complex Crisis project
• Ensure
  timely and accurate monthly close of the above accounts. This involves
  reconciliation of various accounts and ensuring compliance with the
  organization Finance procedures.

• Ensure
  timeous and correct processing of both online and cheque payments for all
  transactions relating to the North East Complex Crisis
• Review
  (CODA excel and physical documentation) of Petty Cash transactions for the
  Yola and Damaturu offices
• Input
  of Petty Cash transactions for the Yola and Damaturu offices into CODA
  INTRAY on a weekly daily basis.

• Monitor
  the reconciliation of employee working/Travel advance accounts for the
  project
• Monitor
  accounts to ensure proper coding
• Check
  expenditure and documentation to ensure compliance with donor financial
  requirements and in line with audit recommendations.

• Support,
  train and assist programme departments in the production of financial
  reports to donors. Validate all reports prior to submission and assist
  programme departments in all areas of financial matters regarding donors.

• Support
  tender committee -Review of Supplier listsSupport pre-qualification
  exercise. Verification of contracts.

• Assist
  in the communication and enforcement of all financial policies and
  procedures as well as the improvement of areas identified.

• Bachelor
  of Commerce in Accounting or Finance management Required

• At
  least 5 years in similar positions Required
• Previous
  experience in managing ECHO/USAID/EC grants Required
• Previous
  experience working at the Federation Delegation, ICRC and/or National
  Society will be an added advantage Preferred

• Proficient
  computer skills Required
• Broad
  understanding of Red Cross/Red Crescent activities Required
• Fluency
  in written and spoken English Required.

• High
  degree of integrity, discretion and personal conduct Required
• Flexible
  and adaptable to changing working conditions Required
• Self-motivated,
  proactive with good judgement and initiative Required
• Excellent
  interpersonal and written communication skills Required
• Ability
  to prioritise, meet deadlines and work under pressure Required
• Sensitive
  to diversity Required
• Attention
  to detail Required
• Able
  to work in a multicultural team Required
• Good
  inter-personal skills Required
• Able
  to work under minimum supervision Required
• Good
  stress management Required