Job
Description
Description
Title:
Payroll Specialist
Payroll Specialist
Location:
Ghana-Greater Accra-Tema-Tema HO and Factory
Ghana-Greater Accra-Tema-Tema HO and Factory
Job
Number: 1500094Q
Number: 1500094Q
JOB
PROFILE
PROFILE
Job
Position:
Position:
Payroll
Specialist
Specialist
Function:
HR
WL:
1
Reports
to:
to:
HR
Services Manager
Services Manager
Scope:
Unilever
Ghana
Ghana
Location:
Tema
Business
Context and Main Purpose of the Job
Context and Main Purpose of the Job
•
Implement
accurate and timely reward related employee changes to management and unionized
payroll
accurate and timely reward related employee changes to management and unionized
payroll
•
Process
accurate and timely payroll for management and unionized employees data to the
bank
accurate and timely payroll for management and unionized employees data to the
bank
•
Execute
management and unionized employees payroll accounting and reconciliation
management and unionized employees payroll accounting and reconciliation
•
Generate
monthly reports and SLAs for management and unionized employees payroll
monthly reports and SLAs for management and unionized employees payroll
•
Provide
payroll KPIs reports and data as required. Manage customer expectations as
single point of contact
payroll KPIs reports and data as required. Manage customer expectations as
single point of contact
for
all matters relating to pensions policies, processes, queries and trend
all matters relating to pensions policies, processes, queries and trend
•
Manage
processing of statutory deductions and remittance of data to finance for
payments to institutions and retirees (management and unionized employees)
processing of statutory deductions and remittance of data to finance for
payments to institutions and retirees (management and unionized employees)
•
Participate
in pension cycle briefs – support preparations for pension annual general
meetings and cascades to employees.
in pension cycle briefs – support preparations for pension annual general
meetings and cascades to employees.
Ie.
Distribute communication, brochures
Distribute communication, brochures
•
Track
case and grievances progress and resolutions to report on monthly basis
case and grievances progress and resolutions to report on monthly basis
to
the Payroll, Pensions, Tax Specialists, HRBPs
the Payroll, Pensions, Tax Specialists, HRBPs
•
Ensure
accurate and timely processing of tax issues and manage pensioners data
integrity and confidentiality by third party
accurate and timely processing of tax issues and manage pensioners data
integrity and confidentiality by third party
Main
Accountabilities
Accountabilities
•
Ensure
accurate and timely calculation and remittance of individual pay advice to pay
institutions
accurate and timely calculation and remittance of individual pay advice to pay
institutions
•
Ensure
accurate and timely interpretation and data input to payroll systems against
new reward cycle, off cycle increases, transfer / payment related calculations
for payroll accuracy
accurate and timely interpretation and data input to payroll systems against
new reward cycle, off cycle increases, transfer / payment related calculations
for payroll accuracy
•
Process
statutory deductions report and remit to finance for pay-outs i.e. tax,
National Social Security, Pension, Co-operatives, etc
statutory deductions report and remit to finance for pay-outs i.e. tax,
National Social Security, Pension, Co-operatives, etc
•
Prepare
monthly payroll Service Level Agreement reporting (CSR)
monthly payroll Service Level Agreement reporting (CSR)
•
Implementation
of payroll KPIs to manage process verification and compliance
of payroll KPIs to manage process verification and compliance
•
Computation
of final benefits during exit processes
of final benefits during exit processes
•
Prepare
annual reports and manage end year processes e.g. taxation, write-off,
annual reports and manage end year processes e.g. taxation, write-off,
•
Support
implementation
of payroll project, process change/improvement, adjustments etc
of payroll project, process change/improvement, adjustments etc
•
Provide
ad-hoc data and supplementary reports as required from time to time
ad-hoc data and supplementary reports as required from time to time
•
Reward
and payroll related communication i.e. schedules, guidelines
and payroll related communication i.e. schedules, guidelines
•
Submit
statutory reports i.e. NSSF, revenue authority
statutory reports i.e. NSSF, revenue authority
•
Record
and track customer service levels i.e. Case tracking for through-put
and track customer service levels i.e. Case tracking for through-put
•
Manage
customer expectations and payroll queries – issues, problems escalated by
helpdesk officer / WFA officer etc
customer expectations and payroll queries – issues, problems escalated by
helpdesk officer / WFA officer etc
Direct
Reports
Reports
Key
Interfaces
Interfaces
Payroll
Assistant
Assistant
·
HRBPs
·
ET
Reward
Reward
·
GM
Team
Team
·
Finance
Team
Team
·
Users
·
Government
offices (Revenue authorities, Social Security, Pension units, etc)
offices (Revenue authorities, Social Security, Pension units, etc)
Critical
success Factors for the Job
success Factors for the Job
Key
Skills
Skills
Relevant
Experience
Experience
·
Attention
to details
to details
·
Analytical
·
Interpersonal
and Communication
and Communication
·
Confidentiality
& HIGH integrity
& HIGH integrity
4
years plus experience in payroll processes
years plus experience in payroll processes
Degree
preferred
preferred
Job:
Human Resources
Human Resources
How
to Apply
to Apply
Submit
your CV and Application online : Click Here
your CV and Application online : Click Here