An Oil and Gas MNC is hiring an Executive Assistant (PA) to report to the Regional Director and assist the Regional team due to expansion in regional growth
• Mon-Fri (8.30am to 5.30pm).
Description
• Liaising with broker/owner, facility mgt, ownership of office facilities contracts, office supplies, handling of mailing and calls, etc.
• Prepares letters, documents, reports and presentations as required by the management.
• Organizes all meetings & seminars (internally and externally) and ensures appropriate preparation of these prior to meeting time.
• Handles filing of all documents as required, keeps all sensitive and confidential documents.
• Answers and initiates correspondence within the authority limits.
• Takes appropriate actions to provide efficient follow-up.
• Makes reservations/liaise with local offices for hotels/motels, checks guests into and out of the hotel, gives information on facilities available.
• Gathers all documents to obtain visas for foreign visitors and for regional team.
• Prepares officials documents before departure (letter of invitation, request for visa, etc).
• Support the team in collecting the local managers’ reports on time and collate them for the regional reporting.
• Assist in preparing the short term financial planning and headcount budgets (involves excel/ppt).
Requirements
• Degree qualifications.
• Minimum 5 years of similar experience in a MNC environment.
• Fluent in English and other language will be an added advantage.
• Good interpersonal skills.
• Positive customer service attitude and good verbal communication skills.
• Good organization skills, accuracy, flexibility, multi tasking and a good sense of initiative.
• Maintaining respect for confidentiality and discretion.
• Experienced in using Microsoft office suite with good PowerPoint skills.
To apply, please send detailed resume with recent photo to apply@proteamconsultancy.com
Kindly state your
– Current salary
– Expected salary
– Reason for leaving (Past and present employment)
– Notice period
We regret that only shortlisted candidates will be notified.
