PROGRAMME
FINANCE ASSOCIATE
FINANCE ASSOCIATE
Location : Dar es Salaam, TANZANIA
Application
Deadline : 05-Jan-14
Deadline : 05-Jan-14
Type of
Contract : FTA Local
Contract : FTA Local
Post Level :
GS-7
GS-7
Languages
Required : English
Required : English
Duration of
Initial Contract : 1 year
Initial Contract : 1 year
Background
As one of
the original eight pilot countries for the UN Reform initiative Delivering as
One, Tanzania is a global leader in advancing reforms of the UN system, with a
view to support accelerated harmonization in implementation practices,
coherence in programming, and alignment with national systems, intended to
produce a reduction in transaction costs and enhanced development impact.
Deepening reform will require new and even more innovative ways for the UN
agencies to work together. Programme planning, resource mobilization,
evaluation, and review activities will be done collaboratively. There will be
increased harmonization of UN policies, procedures and tools, possibly leading
towards the establishment of a One UN Operations Team. Under the overall
guidance and direct supervision of the Operations Manager, the Programme
Finance Associate provides leadership in execution of programme finance
services ensuring effective and transparent utilization of financial resources
and integrity of financial services. The Programme Finance Associate promotes a
client-oriented approach consistent with UNDP rules and regulations. The
Programme Finance Associate supervises and leads the support staff. The
Programme Finance Associate works in close collaboration with the Management
Support and Business Development, Programme and Operations teams in the Country
Office (CO) and UNDP HQ and with project teams to resolve complex
programme/financial management-related issues and information delivery.
the original eight pilot countries for the UN Reform initiative Delivering as
One, Tanzania is a global leader in advancing reforms of the UN system, with a
view to support accelerated harmonization in implementation practices,
coherence in programming, and alignment with national systems, intended to
produce a reduction in transaction costs and enhanced development impact.
Deepening reform will require new and even more innovative ways for the UN
agencies to work together. Programme planning, resource mobilization,
evaluation, and review activities will be done collaboratively. There will be
increased harmonization of UN policies, procedures and tools, possibly leading
towards the establishment of a One UN Operations Team. Under the overall
guidance and direct supervision of the Operations Manager, the Programme
Finance Associate provides leadership in execution of programme finance
services ensuring effective and transparent utilization of financial resources
and integrity of financial services. The Programme Finance Associate promotes a
client-oriented approach consistent with UNDP rules and regulations. The
Programme Finance Associate supervises and leads the support staff. The
Programme Finance Associate works in close collaboration with the Management
Support and Business Development, Programme and Operations teams in the Country
Office (CO) and UNDP HQ and with project teams to resolve complex
programme/financial management-related issues and information delivery.
Duties and
Responsibilities
Responsibilities
Ensures
administration and implementation of operational and financial management
strategies, adapts processes and procedures focusing on achievement of the
following results:
administration and implementation of operational and financial management
strategies, adapts processes and procedures focusing on achievement of the
following results:
- Full compliance with UN/UNDP rules,
regulations, and policies of financial activities, financial
recording/reporting system and follow-up on audit recommendations;
implementation of effective internal controls, proper functioning of a
client-oriented financial resources management system; - CO Finance business processes mapping and
elaboration of the content of internal Standard Operating Procedures in
Finance in consultation with office management; - Implementation of cost sharing and trust fund
agreements; - Elaboration of conditions of contributions
within the CO resource mobilization efforts.
Provides support to CO programme management and
ensures the optimal cost recovery focusing on the achievement of the following
results:
ensures the optimal cost recovery focusing on the achievement of the following
results:
- Development and follow up on Programme
Portfolio Pipeline and Project Tree in Atlas. Entry of data of new grants
into Atlas in the form of Annual Work Plans (AWPs), monitoring of AWPs
status; - Sending project budget to KK (if authorized
and on the basis of signed project documents and project budgets); - Oversee Atlas matching, implementation of
effective internal controls, proper functioning of a client-oriented
financial resources management system, control mechanism for development
projects through monitoring budgets preparation and modifications,
budgetary status versus ASL, follow up with HQs on ASL for development
projects, maintenance of the General Ledger; - Provision of the information/reports on the
situation in programme, identification of operational and financial
problems, proposal of solutions; - Vendors approval (if authorized by SM);
- Accuracy verification of Combined Delivery
Reports and follow-up on their signing by National Counterparts; - Regular monitoring of the CO delivery;
- Provision of advice on reporting;
- Preparation of reports including donor
reports; - Verification and reconciliation of various
expenditures reports from the CO, HQ and Executing Agencies; - Periodic monitoring of dashboards and
exceptions, identification of the remedial actions in coordination with
the supervisor; - Timely preparation of cost-recovery bills in
Atlas for the services provided, implementation of the income tracking
system and follow up on cost recovery; - Provision of researched information for the
audit of NEX projects, implementation of audit recommendations.
Provides support to implementation of the resources
mobilization strategy focusing on achievement of the following results:
mobilization strategy focusing on achievement of the following results:
- Drafting of cost sharing and trust fund
agreements and obtaining of clearances from HQ if necessary; - Monitoring of cost-sharing contributions,
preparation of AR pending items, application of deposits against prepared
pending items; - Track and reporting on mobilized resources by
performing the following tasks if assigned to the S/M; Review signed
cost-sharing contribution agreements and trust fund agreements, Enter
Agreement information into Contracts Module, Attach copy of the signed
agreement in Atlas, Create Billing Plan in Contracts Module, Create
Revenue Plan and establish Milestones in Contracts Module, Bill a donor
through Contracts Module, Maintain contributions/receivables documentation
and apply cash receipt to the proper revenue source / fund or project; - Advice to Programme and Project Staff on
different donor reporting requirements; monitoring of financial reports to
be submitted to donors.
Ensures facilitation of knowledge building and
knowledge sharing, guidance to all stakeholders on financial matters focusing
on the achievement of the following results:
knowledge sharing, guidance to all stakeholders on financial matters focusing
on the achievement of the following results:
- Guidance to the executing agencies on routine
implementation of projects, tracking use of financial resources; - Advice to Project staff on UNDP administrative
and NEX reporting, in particular, on budgetary issues; - Organization of training for the
operations/programme/projects staff on financial management and RBM; - Synthesis of lessons learned and best
practices in programme and project finance; - Sound contributions to knowledge networks and
communities of practice.
Competencies
- Demonstrate corporate knowledge and sound
judgment; - Self-development, initiative-taking;
- Acting as a team player and facilitating team
work; - Facilitating and encouraging open
communication in the team, communicating effectively; - Creating synergies through self-control;
- Managing conflict;
- Learning and sharing knowledge and encourage
the learning of others. Promoting learning and knowledge
management/sharing is the responsibility of each staff member; - Informed and transparent decision making.
Required
Skills and Experience
Skills and Experience
Education: Secondary Education, with specialized certification in Accounting and
Finance; University Degree in Finance, Business or Public Administration
desirable, but it is not a requirement; Part-qualified accountants from an
internationally recognized institute of accountancy will have a distinct
advantage; UNDP Accountancy & Finance Test required.
Finance; University Degree in Finance, Business or Public Administration
desirable, but it is not a requirement; Part-qualified accountants from an
internationally recognized institute of accountancy will have a distinct
advantage; UNDP Accountancy & Finance Test required.
Experience: Seven years of progressively responsible financial management or
accounting experience is required, with knowledge of programme or project
finance desirable; Experience in the usage of computers and office software
packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and
database packages, experience in handling of web based management systems.
Knowledge of IPSAS and/or IFRS required.
accounting experience is required, with knowledge of programme or project
finance desirable; Experience in the usage of computers and office software
packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and
database packages, experience in handling of web based management systems.
Knowledge of IPSAS and/or IFRS required.
Language
Requirements: Fluency in English and Kiswahili languages.
Requirements: Fluency in English and Kiswahili languages.
UNDP is
committed to achieving workforce diversity in terms of gender, nationality and
culture. Individuals from minority groups, indigenous groups and persons with
disabilities are equally encouraged to apply. All applications will be treated
with the strictest confidence.
committed to achieving workforce diversity in terms of gender, nationality and
culture. Individuals from minority groups, indigenous groups and persons with
disabilities are equally encouraged to apply. All applications will be treated
with the strictest confidence.
How to Apply
Interested candidates are required to follow the
link below to apply
link below to apply
