The Federation of Canadian Municipalities (FCM) is the national voice of municipal government. It fosters sustainable communities enjoying a high quality of life by promoting strong, effective, and accountable municipal government.
Position: Contracts Coordinator
Department: National Programs
Classification: Level 2
Salary Band: $38,630 – $43,665 – $48,700
Major Purpose:
Reporting to the Contracts Manager and supporting the Contracts Project Officers, the Contracts Coordinator is responsible for the administrative functions of processing GMF contracts as well as the disbursements (both studies/plans and capital projects)..
Key Responsibilities:
* Process/update contracts in accordance with pre-established templates with content information supplied by Project Officers and Managers;
* Process the Applicant’s disbursement requests and identify any problems with invoices or missing information to be provided by Applicants before forwarding to the Project Officers;
* Act as an additional point of contact for Applicants (including municipal staff, municipal elected officials, and private sector representatives) through the contracting and disbursement processes including exchanging information and answering inquiries related to status;
* Act as key liaison between Project Officers and other FCM staff related to status of contracts and disbursements;
* Answer general enquiries concerning GMF’s contract and disbursement processes and refer more detailed enquiries to appropriate parties;
* Manage the electronic and hard copy filing and update the project database with all relevant information;
* Ensure that all the required information has been received by the Applicant in order to complete the contract template;
* Contributes to the development of new contract and disbursement procedures that increase the efficiency of those processes.
Knowledge and Experience:
* Requires strong administrative support and processing knowledge with a strong focus on organizational coordination and/or customer service typically acquired through the completion of some post-secondary education specialized in the area of office administration or a minimum of three years work experience in a related administrative field;
* Requires strong working knowledge of the MS Office suite;
* Requires strong communication skills both written and verbal;
* Excellent customer relations skills;
* Bilingualism in French/English is a requirement of this position.
Core Competencies:
The successful candidate will exhibit the following competencies:
* Results Oriented: Committed to achieving results, demonstrating innovation and creativity in overcoming obstacles. Organizes time, work and resources to accomplish objectives in the most effective and efficient way.
* Client Focus: Making client satisfaction a priority and at the center of all decisions. Providing service excellence to internal and external clients.
* Teamwork: Contributing to the development of a team environment where team members ultimately achieve established goals.
* Ethics and Fairness: Treating everyone fairly and equitably and maintaining high ethical standards.
The benefits to joining the FCM team include summer hours (Fridays off between July 1st and Labour Day); office facilities located in the ByWard Market, FCM’s commitment to employee development and a competitive range of employee benefits and services.
For additional information on this posting, or for further information on FCM, access our website at http://www.fcm.ca .
Visit the careers section of our website to apply. Deadline for applications is May 1st, 2011.
We thank all candidates for their interest; however we will only contact those selected for an interview. All the applications will be kept in file for six month following the hiring.
