EMPLOYMENT
OPPORTUNITY
Tanzania
HUBS – Operations Manager
Location: Dar es Salaam, Tanzania
Project
Title:
EQWIP HUBS: Powering Youth Innovation for Sustainable Livelihoods
Start: As soon as possible
Status: Manager Level, contract
Schedule: Full-time
Salary:Competitive Salary and
Benefits
Initiative
Description:
EQWIP HUBS will be a
dynamic platform of diverse actors and young people working together to develop
solutions to both local and global social, economic and environmental
challenges in six countries around the world. EQWIP, an innovative youth
serving partnership between Canada World Youth (CWY) and Youth Challenge
International (YCI) has brought together a global consortium including
UN-HABITAT, TakingITGlobal (TIG) and the Education Development Centre (EDC) to
collaborate on this initiative.
Through 17 youth
centered HUBS in urban areas, participatory programming will support young
people in accessing a sustainable livelihood. Through the engagement of a
multi-stakeholder HUB Network, EQWIP HUBS will foster a supportive and
responsive enabling environment for youth livelihood activities by providing
mentorship, coaching and access to capital. The HUB Network will strengthen the
capacity of public and private sector stakeholders and civil society related to
youth mainstreaming for policies, products and services.
EQWIP HUBS is
building a team of energetic, skilled and passionate individuals who are
motivated by the prospect of exploring new and creative approaches to solving
complex global challenges.
Position
Description:
The Operations
Manager, reporting to the Country Manager, will provide operations management
of the HUB project across the three (3) national HUB locations, including
coordination of personnel, project activities and financial and material
resources. S/he will establish and maintain positive, collaborative and
productive relationships with project staff and implementing partners.
KEY RESPONSIBILITIES
· Support the
Country Manager with daily project management, contributing to project
decision-making by providing input on the financial health and status of the
project
· Coordinate with
headquarters to ensure appropriate financial and administrative management and
compliance with donor rules/regulations
· Identify areas of
risk and take steps to reduce vulnerabilities
· Ensure preparation
and submission of financial reports, manage and monitor cash flows related to
project expenses
· Lead annual
budgeting exercise and collaborate with the Country Manager and other technical
team leaders to ensure program activities are in accordance with the project
budget and work plan
· Maintain and
refine policies and procedures for the procurement and disposal of project
goods and services, in compliance with project policies and procedures and
regulations, and provide training to admin and finance staff on proper
procurement procedures
· Review, negotiate,
and approve all field office contracts (including service agreements, office
leases, contracts), ensuring all required contractual terms and conditions are
included and obtaining the best value to the project
· Oversee the
process for renewing local hire employment contracts on an annual basis,
ensuring annual performance reviews are completed and employment contracts
renewed on time
· Lead the process
for the recruitment of local staff, including review of job descriptions,
salary negotiations, and contract development
· Provide guidance
to supervisors on recruitment procedures, promotions, and performance management
· Develop and manage
an online timesheet management system for local project staff
· Oversee local
company registration requirements and ensure EQWIP maintains compliance with
evolving local regulations (e.g. taxation, employment/labour, etc.)
· Ensure security
guidelines and procedures are established, maintained, updated regularly and
adhered to by the project teams. Monitor the security situation along with
senior management and communicate procedures to staff
· Perform other
duties as delegated by the Country Manager
ESSENTIAL
QUALIFICATIONS
· Bachelor’s degree
in finance, accounting, business or related field
· 5 to 7 years of
demonstrated experience with mid-level management responsibilities for
finances, procurement, human resources, and contracts
· Experience
providing management and oversight of field office operations, especially
across central and satellite offices
· Demonstrated
ability to lead a team and manage, motivate and mentor staff at all levels to
create a positive team environment
· Strong knowledge
of generally-accepted accounting and procurement practices
· Demonstrated
ability to manage and prioritize multiple tasks with competing deadlines
· Strong diplomatic,
interpersonal, communication and presentation skills required
· Advanced-level
knowledge of Microsoft Excel, and basic functional knowledge of QuickBooks or
other field accounting software packages preferred
· Strong verbal and
written English skills required
· Applicant must be
citizen of Tanzania
Deadline to
apply:
Tuesday, November 3rd at 5pm EST. Applications will be considered upon
submission. Please submit your cover letter and CV as a one document Word or
PDF e-mail attachment to hrtanzania@eqwiphubs.org with “Tanzania HUBS
Operations Manager” in the subject line. No phone calls about the position can
be accepted. We thank all applicants for their interest; however only those
selected for an interview will be contacted.