BACKGROUND
The International
Rescue Committee (IRC) IRC Tanzania is present in the Kigoma Region,
Northwestern Tanzania, providing services to refugees and host communities.
Approximately 155,000 refugees, the vast majority from Burundi and Democratic
Republic of Congo (DRC) receive protection and basic assistance in the areas of
Child and Youth Protection and Development, Community Based Rehabilitation for
persons with disabilities and special needs, and Gender Based Violence /
Women’s Protection and E
mpowerment (WPE). In addition, IRC also does child
protection work in the host communities surrounding the camps, in Tanga region
and in Dar es Salaam.
SCOPE OF WORK
The Senior Supply
Chain Coordinator oversees the country program’s critical support functions:
IT, assets, warehousing, security and procurement, ensuring that all the
necessary systems, policies and procedures are up to date, rolled out,
understood, and implemented in all locations in close coordination with field
management. S/he is a member of the country senior management team, reports to
the Country Director and supervises supply chain staff.
RESPONSIBILITIES
POLICIES, PROCEDURES
AND COORDINATION
- Implement
operational systems to support new and existing IRC programs in
consultation with Program Coordinators and Heads of offices. - Work
with Program Coordinators to ensure functional operational support is in
place in all field sites. - Ensure
implementation of IRC global operational policies at a national level.
Ensure compliance with donor regulations. - Serve
as a focal point and maintain communication with HQ and regional
operations staff.
Ensure
each department works effectively with the other departments to improve
planning and resource utilization.
CHAIN
Ensure
Supply Chain senior staff have adequate oversight of the supply chain function
in both new and existing IRC programs and maintain strong working relationship
with Program Coordinators to ensure effective delivery of supply chain support
to program activities.
Ensure
application of the IRC Global and donor Procurement and Supply Chain Policies.
Provide
strategic, proactive and supportive leadership to Supply Chain and ensure
highest level of accountability.
- Ensure
supply chain policies are disseminated to all staff and work with heads of
field sites to ensure policies are implemented across field offices. - Work
with the Supply Chain senior staff to ensure that supply chain is
optimally structured and staffed to meet operational changes needed in
support of program expansion or re-direction. - Work
with the Supply Chain senior staff to ensure compliance with IRC policy
throughout all sites. - Monitor
supply chain department performance against set standards to identify
areas for improvement and work with Supply Chain managers to develop
improvement plans.
INFORMATION &
COMMUNICATION TECHOLOGIES (ICT)
- Oversee
the IT department and work with IT team to ensure adequate support is
provided to field offices. - Review
IT department performance against set standards and work with IT Manager
to develop improvement plans. - In
collaboration with the IT department in HQ, maintain and upgrade IT
systems to support Internet communication throughout the country program. - Develop
IT equipment replacement plan based on IT Annual Audit Report; ensure
budget gaps are addressed in budgets.
Ensure
IT policy is developed and ensure staff are trained in basic IT policy.
& FINANCE
Oversee
operating budget for IT and SC functions and ensure spending by budget holders
is timely, on budget and compliant.
Maintain
close working relations with the Finance Controller, DDP, PC and Grants
Coordinator to ensure coordinated operations inputs during budget development,
including a capital equipment replacement plan, and ensure additional funding
is sourced to address any budget shortfalls.
BUILDING
Work
with DDP, PCs, Supply Chain Managers and HR Coordinator to identify training
and staff development needs for operations staff and develop initiatives to
address them.
Provide
ongoing assistance to Supply Chain and IT staff and develop approaches to
ensure continuous monitoring, coaching and support to them.
Represent
IRC Tanzania in interagency operations meetings.
Develop
a sound understanding of the IRC’s programs such that the Senior Supply Chain
Coordinator can substitute for the CD, PC or DDP when needed.
STANDARDS
The
IRC and IRC workers must adhere to the values and principles outlined in IRC
Way – Standards for Professional Conduct. These are Integrity, Service, and
Accountability. In accordance with these values, the IRC operates and enforces
policies on Beneficiary Protection from Exploitation and Abuse, Child
Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and
Anti-Retaliation.
At
least 8 years experience of operational support or management of multi-sector
humanitarian relief or development projects in Africa or similar context;
preferably at senior level positions
Proven
personnel management, administration, supply chain, communications, security
and finance experience of large operations
NGO
experience and knowledge of donor requirements
- Excellent
written and oral communication skills, strong interpersonal skills - Ability
to work under pressure, long work hours, and heavy workload - Ability
to independently organize work and prioritize tasks - Self-motivated,
honest, highly responsible, and punctual - Ability
to work both independently and as part of a team - Flexibility,
adaptability, cultural sensitivity
IRC is an Equal
Opportunity Employer. IRC considers all applicants on the basis of merit
without regard to race, sex, color, national origin, religion, sexual
orientation, age, marital status, veteran status or disability.
Please follow this
link to apply: http://www.aplitrak.com/?adid=a2F0cmluYW1pbGxlci41MjkwNi4zODMwQGlyYy5hcG…
