1.
Core Purpose
Acts in the Role
of Finance Officer in a Country Role:
Organises the grant
component of the local community programme in an assigned country. Responsible
for designing, budgeting, implementing and monitoring the Finance to support
the target communities
2.
Main Activities
Working in the CBM
Tanzania Country Office, the incumbent will take responsibility for:
· Ensuring efficient
and effective finance practices for the CBM Tanzania Country Office.
· Working in
accordance with the CBM financial manual, partner agreements, CBM internal
audit controls, and financial checklist in close liaison with Regional
Operations team, Administration and Accounts Office
· Assisting partners
to prepare annual financial budgets and monitor expenditure against the
approved budgets.
· Ensuring that the
Country Office and partners submit timely and quality Project Progress Reports
on a quarterly basis or as per agreed reporting schedule, annual audit and
financial statement reports.
· Building the
capacity of partners in effective financial management in liaison with
Programme Team and Regional Finance/Operations Department.
Accounting
· To assist in
creating, revising, updating and participate in monitoring financial related
policies and procedures as directed by the Regional Director and Head of
Finance, Operations & Administration-Region.
· To process all
payments (cash and bank) for the country office ensuring that they are properly
approved by the Country Representative.
· To record all
transactions in the accounting system on a daily basis.
· To reconcile all
ledgers, cash & banks and payroll to ensure that all transactions are
accurately recorded and reported.
· To regularly
invoice and follow up all debtors of country office for services rendered.
· To ensure that
travel claims are well prepared and supported and prepare adjusting journals.
· To ensure the safe
keeping of all cheque books, receipt books and cash vouchers.
· In direct liaison
with the Country Representative to ensure proper cash flow management.
Budget
- Support
Tanzania CO and Partner Budget Application Process by:
o Mentoring/training
partners to use the templates;
o Reviewing
submitted budgets;
o Compiling budget
summaries;
o Providing budget
notifications to the Programme Team for sharing with partners.
- In
liaison with Programme Team, ensure all partner savings are approved
before re-allocation and re-utilization.
Monitoring
- Monitor
whether partners’ financial implementation are done in accordance with CBM
procedures and approved budget by conducting regular project visits in
liaison with the Programme Team. Use findings to support partner capacity
development to improve their internal controls. - Support
in tracking Tanzania CO programme budget call ups, expenditures and
reporting.
Reviewing
financial statements
- Review
Partner Project Progress Report (PPR) and send to Regional
Finance/Operations Team. - Review
whether the projects’/partners’ Audit Reports (AR) and Management Letters
(ML) are in compliance with CBM procedures and requirements; this
includes:
o Coordinate
development of Audit ToRs including overseeing of the audit process.
o Follow up timely
submission of AR and ML from partners and submit to Regional Office on due time
line
o Review that the
provided AR are in accordance with International and National Standards as well
National Legislation.
o Review the
auditor’s findings and opinions of the current year and follow up whether the
project management has responded and whether subsequent corrective actions were
taken.
o Review whether the
previous year’s auditor’s findings and opinions are corrected or improved in
the subsequent year.
· Review the
correctness of projects’/partners’ CBM Annual Financial Statements (FS) against
CBM Financial Manual and reconcile with AR; this includes:
o Review CBM FS
whether all the donor funds have been used/reported in accordance with approved
CBM budget.
o Review whether
previous year’s savings and current year’s reallocations of funds are utilized
with prior approval of CBM.
o Review that all
income and expenditures are reported on CBM FS clearly explained and reconciled
with incomes and expenditures reported on AR.
o Review that
closing balance reported on CBM FS is in conformance with the closing bank
balance reported on the audit report.
Additional
Duties:
· Carry out your
role-specific responsibility to safeguard children and adults at risk (as
guided by CBM’s respective policies) in programs, and enforce this with any
colleagues and partners you may oversee.
· Upon instruction
by the superior(s) perform ad hoc activities which are either by their nature
related to the normal duties or evolve from programme requirements. This may
include, but is not limited to:
o Being available as
a potential member of CO team of competence in the area of expertise.
Education,
Knowledge & Professional Experience
· Degree in
Finance/Accounting.
· Certified member
of National Board of Accountants and Auditors – NBAA.
· Minimum five years’
work experience in same capacity within development sector.
· Strong and
proficient skills in budget development, budget monitoring and donor financial
report writing.
· Demonstrated
experience and skills in partner capacity building (finance)
· Excellent skill of
using MS Word and Excel, PPT, and Outlook.
· Computer skills
including the ability to operate computerized accounting, spreadsheet and word
processing programs at a highly proficient level.
· Experience working
directly with donor programs
· Experience in
audit and monitoring partners (advantageous)
CBM encourages
persons with disabilities to apply for this position.
Candidates with the required profile and proven
experiences, who meet these qualifications, are invited to submit
via e-mail,
a meaningful letter of motivation, stating why he/she wishes to work for CBM,
CV, three professional references and salary expectations to info.tanzania@cbm.org
Application
deadline: 5 pm
Monday 3rd
April 2017
CBM
encourages persons with disabilities who qualify to apply for this position.
Only
short-listed candidates will be contacted.