The purpose of the
Programme Operations Manager (POM) is to lead, manage and support Program Unit
Managers in quality programme delivery (planning, implementing, monitoring and
evaluation); and to provide support and technical guidance in the management of
their respective teams to ensure high level performance and the achievement of
organisational goals. The incumbent will be a member of the Country Management
Team, and will
provide high-level, strategic contribution to the leadership of
the organisation as a whole, in close cooperation with other senior staff.
Responsibilities
· Provide strategic
programme Leadership to the programme units.
· Ensure that Plan
International Uganda’s Country Strategic Plan (CSP) is understood,
well-articulated and followed by all PUMs and local partners.
· Ensure project
interventions are carefully and consistently planned and implemented in line
with the strategic priorities of the CSP across the programme units.
· Create and
maintain work environment that promotes delivery of quality programmes and
projects.
· Build and oversee
managerial leadership and accountability in PU project design, planning,
delivery, monitoring, and evaluations.
· Guide and support
systematic programme growth in the PUs in line with the entry – exit strategy,
including the establishment of new non-sponsorship Pus.
· Periodically
review project goals, strategies and priorities with local partners and
programme staff to ensure proper alignment with CSP priorities and objectives.
· Provide leadership
in supporting Quarterly and annual project reflection in line with CCCD
standards and sponsorship commitment.
· Work closely with
the Sponsorship Manager to ensure timely and quality production of sponsorship
communications and implementation of sponsorship commitments.
· Actively support
effective grant management at the PU levels and ensure project budgets and
delivery targets are well managed and donor compliance issues adequately
adhered to.
· Participate
actively in all CMT meetings and ensure presentation of critical PU programme
management issues.
· Promote corporate
image of Plan and maintain appropriate relationship with Local government
officials and other development actors in the districts.
· Work closely with
the risk manager to ensure potential projects risks are regularly identified,
and control measures put in place to mitigate any adverse effects.
· Responsible for
overall coordination of audit support & risk management plus follow up of
Audit action List (AAL) at the PU levels.
· Proper
coordination of programme planning and implementation in line with cooperate
strategies, frameworks, standards and systems;
· Coordinate and
support country detailed annual project planning and budgeting in line with the
CSP priorities and objectives;
· Coordinate and
guide the integration of Child Centred Community Development (CCCD) standards,
sponsorship commitment and other corporate standards and principles in all
projects.
· Closely work with
the PSM to support timely review and approval of all project outlines,
modification and project completion report for all programme units.
· Coordinate Conduct
regular review of programme implementation against the corporate CCCD and
programme quality standards.
· Oversee the
production and timely submission of quality monthly, quarterly and annual PU
and project specific progress reports for submission to CMT, RO, and/or Donors
and partners.
· Build and oversee
managerial accountability at the PU level, with particular attention to program
quality and timely utilisation of budgets in line with annual plans and donor
conditions.
· Work closely with
PUMs to maintain good relations, planning and coordination between Plan and
other development partners in the districts.
· Build strong
networks of partners and maintain good relations, and coordination with other
development partners in the districts.
· Management of
partnership processes at PU level (identification, profiling, assessment and
review of partnership agreement plus monitoring partner’s activities),
including maintaining of an updated list of key strategic partners in all Pus.
· Facilitating
partners to carry out organisational self-assessments (OSAs)/due diligence, and
support initiatives to develop partner capacity where required.
· Collaborating with
the PSM and Resource Mobilisation Manager to ensure that partner capacity gaps
are identified, partners’ capacity building plan developed and fully
implemented.
· Being the contact
person for all district local government and district based implementing
partners in all districts where Plan International Uganda operates.
· Coordinating with
key department heads in the respective districts and ensure all development
initiatives supported by Plan International are integrated into the sub-county
and district annual plans.
· Where applicable
proactively actively participate in the district budget conference meetings and
in the review and planning meeting with all implementing partners.
· Ensuring partner
project monitoring reports are prepared and submitted on time and are properly
managed in relation to POs, filing and SAP requirements.
· Engaging with and
supporting implementing CSO partners to influence key policy issues affecting
the communities, and ensuring that they inform national level policy
engagements.
· Contributing to
the appraisal and approval process of project proposals/plans of partners and
ensure that funds for the approved plans are secured and disbursed on a timely
basis.
· Represent Plan in
meetings with partners.
· Supervise Human
Resource management at the PU levels.
· Effectively
supervise all Programme Unit Managers.
· Develop effective
field teams and work collaboratively with others, especially as part of the CO
programme leadership team.
· Ensure that PU
staff are well managed and that staff Individual accountability plans, interim
and annual appraisals are completed on time.
· Take an active
responsibility for HR recruitment for PU programme staff.
· Work hand – in –
hand with Human Resources to ensure new programme staff in the field get
adequate orientation.
Skills and
qualifications
· A minimum of a
bachelor’s degree in development studies or related field.
· Master degree in
Development studies or business administration is preferable.
· At least 10 years’
experience in the management of a dynamic NGO.
· A strong awareness
of current issues in the field of development, and familiarity with children’s
rights.
· Experience in
networking with local and international NGOs, NOs/donors, Ministry level
partners and local community based organisations.
· Extensive
knowledge in programme planning, design and monitoring.
· Excellent written
and verbal communication skills.
· Proven ability to
work in a multidisciplinary environment.
· Proven computer
skills and knowledge of Microsoft software including MS processing, power point
presentation, excel spread sheets, e-mails and web based research.
Suitably qualified
candidates should submit electronic copies (of not more than 2MB) of letters of
application, together with a CV.
Contact telephone
numbers, copies of relevant certificates, names and contact details of three
references plus salary history should be included and sent to uganda.recruitment@plan-international.org
not later than 4 September, 2015.
Qualified female
candidates are encouraged to apply. Only Short-listed candidates will be
contacted. Please consider your application unsuccessful in case you do not
hear from us by 4 November, 2015.
